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HomeMy WebLinkAbout15 Draft MinutesFrorn: Title: ®ate: enda �iatriet clerk Wlovernber 01, 2017 A,ppra�v�a�l ®f 9VJind�tc�� 15 REGULAR MEETING MINUTES October 18, 2017 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 p.m. in the TDPUD Board room by President Bender. 2. ROLL CALL Directors: Paul Warmerdam, Bob Ellis, Joe Aguera, Vice President Tony Laliotis and President Jeff Bender EMPLOYEES PRESENT: Regina Wise, Trisha Ruby, Brian Wright, Neil Kaufman, Michael Holley, and Shanna Kuhlemier. CONSULTANTS PRESENI" —Steve Gross, District Counsel OTHERS PRESENT Y.. Officer Lopez and Officer McKay 3. PLEDGE OF ALLEGIANCE Director Aguera led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA — none 5. PUBLIC INPUT President Bender called for public comment. Seeing none, President Bender closed public comment. 6. DIRECTOR UPDATE —none Director Augera reported that two of his neighbors had huge trees in their backyards that were leaning and were potentially unsafe to the overhead lines. TDPUD staff has worked with both neighbors and removed the potential threat. This is a successful example of our tree trimming program. Director Warmerdam asked if the District has been requested to provide mutual aid for the Sonoma and Napa fires. General Manager Holley stated that we have not been requested for mutual aid support to date. CONSENT CALENDAR 7. Schedule a Public Hearing Regarding the Adoption of the FY18 and FY19 Budget a Schedule the public hearing for November 1, 2017 at 6:OOp.m. or as soon thereafter to receive public comment on the proposed FY18 and FY19 budget. 8. Consideration to Award a Contract to Upgrade Water Metering Distributed Collection Units (DCU's) (Minutes Order 2017-39). 1 October 18, 2017 Authorize the General Manager to execute and agreement with Aclara for an expenditure not to exceed $59,620 for the parts, materials and labor associated with the upgrade of 13 water system DCUs. 9. Adopt Resolution 2017-13 to file a Notice of Completion for the SCADA Reliability Improve- ment Project Phase 4. Adopt Resolution 2017-13 accepting the SCADA Reliability Project Phase 4 as complete and authorize staff to file a Notice of Completion. President Bender called for public comment, there were none. Director Ellis moved, and Director Warmerdam seconded, that the Board ar�prove the consent calendar. The motion passed unanimously (5-0), by a roll call vote. `10. FY18 & FY19 Budget: Purchase Power Plan Regina Wise provided a presentation which is available upon request. President Bender called for public comment, there were none. Director Comments: u Server upgrade purchase from last meeting is included in the budget. The increase and decrease is to normalize the two year cycle. ® No new debt is great. There is a future projection for debt payoff. • Great story for a net overall decrease from FY17 to FY18. Great job to staff for keeping expenses low. • We are lower than inflation; which is great. Budget: Electric and Water Operations Regina Wise provided a presentation which is available upon request. President Bender called for public comment, there were none. Director Comments: Electric a Interactive model is useful to provide the whole picture, far the out years. u Small steady rates under inflation, will be a good driver. v There is not a Proposition 218 requirement on electric rates. u No large rate increases on the horizon. o Having the flexibility to hold a rate if needed and still be in reasonable shape to fund capital projects. • No rate increases for 7 years Water • Rate increases, were minimal and now we need to increase. 2 October 18, 2017 • Our small rate increases is commendable to the Board and staff. • No rate increases for five years and then we have for the last couple years. • Goal is to hold off the large rate increases. • Average water bill is about 60-70 dollars. . Approval of Minutes October 4, 2017. President Bender called for public comment, there were none. Vice President Laliotis moved, and Director Warmerdam seconded, that the Board approve the minutes. The motion passes unanimously (5-0). CL®SED �ESEIi��d -- 6:88 o.m. `13. Closed Session Pursuant to Government Code Section 54957, Public Employee Perfor- mance Evaluation - General Manager's Performance Plan Review. No Repor able Action. 14. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Exposure to Litiga- tion, seven cases. No Reportable Action, President Bender recused from Item number 15 for a potential conflict. President Bender left the meeting at 7:25 p.m. � � Closed Session Pursuant to Government Code Section 54956.9(d)(2), Expos�rre to Litiga- tion, one case. No Reportable Action. ADJ(�URNI�IENT - 7:45 p.m. Director 1Narmerdam moved, and Director Ellis seconded, that the Board adjourn the meeting at 8:00 p.m. The motion passed unanimously (4-0). President Bender was absent. There being no further business before the Board, the meeting was adjourned at 7:45 p.m. to the next scheduled meeting of the Truckee Donner Public Utility Disfrict on lVovernber 1, 2017 at 6:00 p.m. TRUCKEE DONNED? PUBLIC UTILITY DDSTRICT Prepared by 5haruna IJ. Kuhlemier, Clldl�, District Clerk 3 ®ctober 18, 2017