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Home My WebLink About9 2017 Pipeline Close-Outenda Item I; To: Board of Diuectors From. Neil Kaufman Date. November 01, 2017 Subject: Adopt Resolution 2017"149 accepting the District's Pipeline Replacement 2017 Project 1. VVI•iY TD-IIS MATTER 15 BEF®RE TFiE BOARD The District Pipeline Replacement - 2017 project is complete. A resolution accepting the project as complete requires Board approval. 2. HISTORY In May 2017, the Board awarded the construction contract for the District Pipeline Replacement - 2017 project to Longo Incorporated of Tahoe City, California. The project involved replacement of about 2,100 feet of pipeline in three segments: Dulzura Street and Palisade Street in the Biltz Tract Keiser Avenue at Bridge Street and Trout Creek in downtown Truckee Longo began wor!< in May and completed the construction in the middle of October. The original bid price was $787,486. At the time of award, the Board also established a 10 percent change order allowance for a total for a total authorization not to exceed $866,000, 3. NEW IRIFCJRMATI�N During 'the course of the project, three change order requests were submitted and reviewed by staff. ,after review and discussion, the District and Longo agreed on a total of $018,241.24 for these issues. This amount is below the original change order authorization of 78,5014.00. The items were: Additional pipe and fittings at the west end of Palisade Street Additional aggregate base and grading at parking pad on Dulzura Street o Value engineering associated with constructing the pipelines on Dulzura Street and Palisade Street without the need for the temporary aboveground piping system. This allowed the project to be completed sooner with less disruption to the residents and at a lower cost to the District In addition to the three change order requests, there was one item that resulted in a credit to the District. The contract is based on a unit price bid. Attachment 1 shows the differences between bid totals and the amounts actually constructed. This analysis results in a $113,394.00 credit to the District. In mid -October, District staff performed a final walkthrough on the project. The work performed is complete and should be accepted by the District. Attached is a draft resolution (Attachment 2) accepting the project and directing that a Notice of Completion be filed. 4. FISC,A@� II�IF'ACT The original bid price was $787,486. Once adjustments are made for the items described above, the final contract price is $692,333.24. 5. f�EGC)MMI�WD.,4T1®W Adopt Resolution 2017-14 accepting the District Pipeline Replacement - 2017 project as complete and authorize the filing of the notice of completion. Michael D. Holley General Manager / Water Utility Manager Analysts of Bid Quantities vs. Actual Quantities Constructed District Pipeline Replacement- 2017 Contractor: Longo Incorporated Bid Amounts Actual Amounts Bid Item Description Quanti Units Unit Price Subtotal Quantity Units Unit Price Subtotal 1 Mobilization 1 LS $ 70,000.00 $ 70,000.00 1 LS S 70,000,00 $ 701000.00 to 80Water Main 11105 FT $ 98,00 S 108,290,00 11134 FT S 98.00 $ 111,132.00 1B 2" PE Water Service Lateral 420 FT $ 66.00 $ 36,120,00 407 FT $ 86.00 $ 353002.00 1C Single Water Service (SS) 4 EA $ 11500.00 $ 61000,00 5 EA $ 1,500.00 $ 7$00.00 1D Single Water Service (SS) Traffic Rated 1 EA $ 21300,00 $ 21300,00 0 EA $ 21300.00 $ - 1E Double Water Service(DS) 2 EA $ 21700.00 S 51400.00 3 EA $ 21700.00 $ 8,100.00 1F Double Water Service (D2) Traffic Rated 2 EA $ 31400.00 S 63800.00 1 EA S 31400,00 $ 31400.00 1G Double Water Service for Lower Pressure Areas (DSL) 2 EA $ 21700.00 $ 5,400,00 1 EA S 21700,00 $ 21700.00 1H Double Water Service with One Lot Vacant (DSV) 3 EA $ 21700,00 $ 81100.00 3 EA S 21700.00 $ 81100,00 11 Double Water Service with Both Lots Vacant (D2V) 3 EA $ 1,200.00 $ 3,600.00 2 EA S 11200.00 $ 21400,00 1J Connect New 2" Lateral to Existing Meter Boxes 3 EA $ 800.00 $ 21400.00 4 EA S 800.00 $ 31200,00 1 K Connect New 2" Lateral to Existing Meter Box 2 EA $ 700.00 $ 11400,00 2 FA $ 700,00 $ 11400.00 1 L Connect New 2" Lateral to Existing Single Meter Box & Install Traffic Rated Box 1 EA $ 21300.00 $ 21300.00 1 FA S 21300,00 $ 21300.00 1M Fire Hydrant Assembly 2 EA $ 71500,00 $ 15,000.00 2 EA $ 71600.00 $ 15,000,00 1N Air Valve Assembly 1 EA $ 41800,00 $ 41800,00 1 EA $ 41800.00 $ 4,800.00 10 Connection to Existing W Pipe at Station 0+00 1 LS $ 31300,00 S 31300,00 1 LS S 31300.00 $ 31300.00 1 P Connection to Existing 4" Steel Pipe at Station 11+04.10 1 LS $ 81300.00 $ 83300.00 1 LS S 81300.00 $ 8,300.00 1Q Implement Temporary Aboveground Piping 1 LS $ 35,000,00 S 357000,00 1 LS S 35,000.00 $ 17,500.00 1R Dismantle Temporary Aboveground Piping 1 LS $ 12,500.00 S 129500,00 0 LS $ 12,500,00 $ Is Rock Excavation 20 HRS $ 500,00 $ 10,000,00 19 HRS S 500.00 $ 9,625.00 1T AC Pavement and Base (trench restoration) 91000 SF $ 8,50 $ 76,500,00 72275 SF $ 8.50 $ 61,837.50 1U Additional %" Thickness of AC Pavement (trench restoration) 91000 SF $ 0.75 $ 6,750.00 0 SF $ 0,75 $ - 1V All Other Work Required by the Contract Documents 1 LS $ 8,500.00 $ 8,500.00 1 LS $ 8,500.00 $ 81500.00 2A 8"Water Main 927 FT $ 98.00 $ 90,846.00 937 FT S 98.00 $ 91,826,00 2B 2" PE Water Service Lateral 380 FT S 86.00 $ 32,680.00 316 FT $ 86.00 $ 27,176,00 2C Single Water Service (SS) 2 EA $ 11500.00 $ 37000,00 2 FA $ 11500,00 $ 31000.00 2D Double Water Service IDS) 5 FA $ 21700.00 $ 13,500,00 5 EA $ 21700,00 $ 13,500.00 2E Double Water Service (D2) Traffic Rated 2 EA $ 31400,00 $ 6,800.00 1 EA S 31400.00 $ 31400.00 2F Double Water Service with One Lot Vacant (DSV) 4 EA $ 21700,00 $ 10,800,00 5 EA $ 2,700.00 $ 131500.00 2G Double Water Service with Both Lots Vacant (D2V) 3 EA $ 1,200.00 $ 31600,00 3 EA $ 1,200.00 $ 31600.00 2H Connect New 2" Lateral to Existing Double Meter Boxes 3 EA $ 800.00 $ 21400.00 3 EA S 800.00 $ 2,400,00 21 Fire Hydrant Assembly 2 EA $ 71500.00 $ 16,000.00 2 FA $ 71500,00 $ 16,000,00 2J Connection to Existing 6" Pipe at Station 0+00 1 LS $ 41700.00 $ 41700.00 1 LS S 41700.00 $ 41700,00 2K Connection to Existing 6" Steel Pipe at Station 9+37.29 1 LS $ 61400,00 $ 51400,00 1 LS S 51400.00 $ 51400.00 2L Implement Temporary Aboveground Piping 1 LS $ 18,000,00 $ 18,000.00 1 LS $ 18,000.00 $ 91000.00 2M Dismantle Temporary Aboveground Piping 1 LS $ 16,000.00 $ 16,000.00 0 LS $ 16,000,00 $ - 2N Rock Excavation 20 HRS $ 500.00 $ 10,000,00 15 HRS $ 500.00 $ 71375.00 20 AC Pavement and Base (trench restoration) 81000 SF $ 8,50 $ 68,000,00 51661 SF $ 8.50 $ 48,118.50 2P Additional''/:° Thickness of AC Pavement (trench restoration) 81000 SF S 0.75 $ 6,000.00 0 SF S 0,75 $ - 2Q All Other Work Required by the Contract Documents 1 LS $ 81500.00 $ 61500.00 1 LS S 8,500.00 $ 82500.00 3A Remove Existing Steel Pipe 1 LS $ 6,500.00 $ 61500.00 1 LS $ 61500.00 $ 6,500.00 3B Install New Steel Pipe 1 LS S 21,000.00 $ 21,000.00 1 LS $ 21,000,00 $ 21,000.00 3C All Other Work Required by the Contract Documents 1 LS $ 61000,00 $ 61000,00 1 LS $ 61000,00 $ 61000.00 Total Amount of Base Bid 787,486.00 $ 674,092.00 Credit to the District $ 113,394.00 Contract Name: Contract Change Order No: Date: District Piaeline Realacement - 2017 1 October 25. 2017 Orig. Contract Amt. $ 787,486.00 Days Prev. Apprd Changes $ 0.00 Days Contractor: Longo Incorporated This Change $ (95,152.76) Days Revised Contract Amt. $ Remaining Authorized Change Amt. $ 692,333.24 Days NA 78,514.00. Days NA This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order Items for a lump sum price agreed upon between the Contractor and District. Increase in (Decrease) Contract Time Contract in Contract Extension Description of Changes Amount ($) Amount ($) (days) Additional Work at Palisades Street - West End Tie -In $1,791410 NA Additional Aggregate Base & Grading — Dulzura Street $1,450,14 NA Value Engineering $15,000400 NA Bid vs. Actual Quantities $113,394600 NA Totals $18,241624 $113,394000 NA Net change in contract amount (increase or decrease) $95,152076 NA The amount of the Contract will be decreased by the sum of $95,152.76 and the Contract Time shall not be extended. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete the Change order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the District. Accepted: Approved: (Signature) (Signature) /Contractor Date: /District Date: AUTWORI�IPIG THE ACCEPTANCE OF WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to undertake the District Pipeline Replacement - 2017 Project and WHEREAS, Longo Incorporated was selected by the District to perform the work; and WHEREAS, Longo Incorporated has completed all of the work included in the Project; and WHEREAS, The District's Water System Engineer, Neil Kaufman, now certifies the completion of the project; and WHEREAS, the District's Water Utility Manager/General Manager, Michael D. Holley, has recommended that the work be accepted by the District; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows: 1. That the District hereby accepts the District Pipeline Replacement - 2017 Project as complete. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers, laborers, or sub -contractors. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the first day of November 2017 by the following roll call vote: AYES: Directors: Ellis, Warmerdam, Aguera, Vice President Laliotis, and President Bender NOES: None ABSTAIN: None ABSENT: None TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Jeff Bender, President of the Board ATTEST: Shanna D. Kuhlemier, district Clerk RECORDING REQUESTED BY: Truckee Donner Public Utility District WHEN RECORDED, RETURN TO: TRUCKEE DONNER PUBLIC UTILITY DISTRICT Shanna D. Kuhlemier, District Clerk 11570 Donner Pass Road Truckee, CA 96161 THE UNDERSIGNED DECLARES DOCUMENTARY TRANSFER TAX - NONE NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project was done, as owner thereof, is the Truckee Donner Public Utility District, 11570 Donner Pass Road, Truckee, CA 96161. 2. Nature of interest or estate of owner: beneficial interest of a public utility easement for installation of water facilities. 3. That on November 1, 2017 the hereinafter described improvements were accepted as complete pursuant to Resolution 2017-14 of the Truckee Donner Public Utility District, the awarding authority. 4. That the subject improvements of the Notice are generally described and identified as follows: District Pipeline Replace►rrent - 2017 Project. 5. That the name and address of the contractor for such project was: Longo Incorporated, 2970Rose Ave, Tahoe City CA 96145. Dated: November 1, 2017 I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Michael D. Holley, General Manager MAIL TAX STATEMENTS TO: SAME AS ABOVE Legal References: CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement)