HomeMy WebLinkAbout11 Contract for Administrative Remodelenda Item #
ACTION
To: Board of Directors
From. Kathleen Neus
Date: March 07, 2018
Subject: Consideration to award the contract to REM Construction
11
Incorporated for the District Administration Building Improvement
Project.
1. WHY THIS MATTER IS BEFORE THE BOARD
Board action is required for expenditures in excess of $15,000,
2. HISTORY
District staff has been contemplating a remodel of the District office and customer
areas since the Enovity Efficiency Report of 2010.
The District's current building was designed and built in the late 1980's with staff
occupying the building 1987. The building basically remains unchanged except for the
occasion coat of fresh paint.
Due to new technologies, staffs interactions with customers has changed. Staffs
contact with customers has lessened, yet the District wants to maintain aone-on-one
contact with its rate payers.
Not only will the new design be more reflective of staffs needs, the project is also
bringing bathrooms up to current American with Disability Act (ADA) standards.
Additionally, the project addresses safety and security measures that are intended to
ensure the safety of both staff and customers.
March 2016, the District released a Request for Proposal (RFP) for design services for
the project and at the May 4, 2016 regularly scheduled Board meeting, the Board
awarded the contract to Fringe Studio of Dutch Flat, California.
3. NEW INFORMATION
District staff has worked closely with Fringe Studio to come up with a design that
addresses the needs of staff and customers.
In October of 2017, Fringe Studio submitted all specifications and drawings to the
Town of Truckee for a building permit. The Town had minimal questions that will be
addressed during
January 3, 20186
construction and a building permit for the project was granted on
On January 31, 2018 the District posted the bid request for the District's Administrative
Building Improvement Project in 16 plan rooms and advertised for the bids in the
Sierra Sun. A mandatory walk through was held on February 6, 2018 with six
contractors in attendance.
The bid opening was held at 2:OOpm on February 27, 2018. The District received
three bids for the project. A summary of the bids is listed below:
BIDDER
LOCATION
AMOUNT
RESPONSIVE
REM Construction Inc.
Paradise, CA
$ 998,826.00
Yes
DC Granade Inc.
Shingle Springs, CA
$17145,000.00
Yes
Anthem Builders Inc.
Roseville, CA
$112721940.31
Yes
REM Construction Incorporated was found to be responsive and responsible.
4. FISCAL IMPACT
The bid price from REM Construction Inc. is $998,826,
Sufficient funds exist within the Electric General fund for this project.
5. RECOMMENDATION
Authorize the General Manager to execute the contract for the District Administration
Building Improvement Project to REM Construction Inc. in the amount of $998,826
plus a 10% change order allowance for an amount not to exceed $1,098,7080600
Michael D. Holley
General Manager