HomeMy WebLinkAbout8 Reject Bids for Vehicle Purchase 2018CONSENT
To: Board of Directors
From: Jim Wilson
Date: March 07, 2018
Subject: Consideration to Reject All Bids for the Service Truck 2018 Purchase
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for procurements in excess of $15,000 and only the Board
can reject bids.
2. HISTORY
In 2008, the District established the Electric and Water Vehicle Reserve Funds to
provide a source of funds for periodic vehicle replacement. Funds are added each
year by both Electric and Water Departments as described in the adopted budget.
3. NEW INFORMATION
Two existing service trucks have reached the end of their useful life, due to age and
high mileage. These are Unit numbers 350 and 204, which are Electric Department
vehicles. With the addition of a new electrician, one additional service truck is
needed. Specifications were prepared and a request for bids was advertised, for
three 3/4 ton service trucks.
Two bids were received, one from Champion Chevrolet of Reno, NV. and one from
Towne Ford of Redwood City, CA.
At the last minute, just before bid opening, Champion withdrew their bid, because
General Motors has stopped producing standard cab trucks until mid 2019.
Towne Ford did not meet specifications of the trucks or truck bodies, leaving the
District with no responsive bids.
S.
FISCAL IMPACT
Sufficient funds exist within the Electric Vehicle Reserve Fund for the
replacement/purchase of two of the trucks and sufficient funds exist within the Electric
General fund for the purchase of the additional vehicle.
The two vehicles being replaced will be surplussed and sent to public auction.
5. RECOMIInENDA 11UN
1) Reject all bids and authorize the General Manager to request quotes and negotiate
with vendors, for the purchase of three 3/4 ton service trucks.
2) Declare Unit 350 and Unit 204 surplus and apply the sales proceeds to the Electric
Vehicle Reserve Fund.
'dddd PFFd!
Stephen Hollabaugh
Assistant General Manager
Michael D. Holley
General Manager
Stephen Hollabaugh
Assistant General Manager
Michael D. Holley
General Manager