HomeMy WebLinkAbout14 Annual ReportsCONSENT
To: Board of Directors
From: Kathleen Neus
Date: April 04, 2018
Subject: Receive and Consider Annual Reports
1. WHY THIS MATTER IS BEFORE THE BOARD
The District's mission statement is to provide reliable, high quality water and electrical
power services while meeting customer demand and to manage District resources in a
safe, open, responsible, environmentally sound manner at the lowest practical cost.
With annual reports the Board is able to make informed decisions on programs and
services that are consistent with the District's mission statement.
2. HISTORY
In order for the Board to make informed decisions which are consistent with the
District's Mission Statement it is necessary for District staff to make presentations
annually to the Board reviewing specific aspects of the District's day to day operations.
The District Code requires various reporting at year end:
• Code Section 4.12.4 requires that the General Manager shall submit to
the Board %J Directors an annual report summarizing the safety activities
for the past year.
• Code Section 8.06.020 requires that the General Manager shall submit
to the Board of Directors in January of each year a report of all real
property and easements accepted or abandoned during the previous
year.
• Code Section 8.12.010.5 requires that the General Manager shall report
annually during the month of January to the Board of Directors regarding
the use of the Board room by outside organizations during the previous
year.
• Code Section 8.30.070.8 requires that once a year District staff will
gather information on all Encroachment Permits, the status of the same
and will provide an annual report to the District's Board of Directors.
3. NEW INFORMATION
a) SAFETY
Some of the objectives include providing a healthy and safe work environment
for all District employees, manage the District in an environmentally sound
manner and to manage in an effective, efficient and fiscally responsible
manner.
These objectives include goals to reduce OSHA reportable reportable injuries
with the ultimate goal of keeping the District's Worker's Compensation modifier
as low as possible. This done through an active and effective safety program.
• The X-Mod for 2016 was 184
• The X-Mod for 2017 was 176
• The X-Mod for 2018 is 124
• There was 1 lost time injury resulting in 7 days away fro work
• There were 54 days of modified work
As part of the District Safety Program, any District staff member without a lost
time injury in the calendar year would receive a $250 incentive - 99% of District
staff received the incentive.
The Water Department has not had a lost time since 2008, the Unrepresented
group has not had a lost time since 2006, the Administration Department last
had one in 2015.
The District's Learn and Burn P
lineman, continues to educate tf
everyday life. Shannon has given
and members of the public. The
opener for all who attend. A
Attachment 1.
rogram, staffed by Shannon Hoyt, a District
e community of the dangers of electricity in
presentations to many different organizations
presentation is very well received and an eye
list of presentations for 2017 are listed in
b) REAL PROPERTY AND EASEMENTS
Every year during the course of doing business, the District finds it necessary to
obtain and on occasion abandon easements. In 2017, the District accepted
one easements and abandoned three easement. The list of easements are
included in Attachment It
c) BOARD ROOM USE
A number of organizations used the Board and Conference rooms during 2017.
Organizations include public agencies, non-profit groups, community agencies
and private companies. Many organizations use a room monthly, while others
use a room a few times during the year. See Attachment 1.
d) ENCROACHMENT PERMITS
There was one encroachment permit issued in 2017 included in Attachment 1.
4. FISCAL IMPACT
There is no fiscal impact associated with this item.
5. RECOMMENDATION
Accept the Safety, Use of Board Room by outside organizations, Real Property,
Easements and the Encroachments annual reports.
Michael D. Holley
General Manager
Attachment 1
SAFETY
X-Mod
2016 X-Mod
rate 184
2017 X-Mod rate 176
2018 X-Mod rate 124
Lost time:
Electric Department had 1 in 2017
Administration Department has not had a lost time since 2015
Water Department has not had a lost time since 2008
Unrepresented group has not had a lost time since 2006
99% received the safety incentive award
In 2017:
7 days away from work
54 job transfer or restriction
LEARN OR BURN
Truckee Home Show (7 presentations, 150 attendees)
High School Students (2 presentations, 50 attendees)
Big Truckee Day (2 presentations, 50 attendees)
UAMPS Annual Meeting (2 presentations, 75 attendees)
14 Sessions
325 Attendees
BOARD/CONFERENCE ROOM RENTALS
Mountain Housing Council — 2
Truckee Trails — 3
Boulder/Granite Peak HOA — 7
Toastmasters — 1
Donner Pines West HOA — 1
FRC — 3
High school — 3
Watershed Council — 3
Trout Unlimited -2
Truckee Cemetery — 12
Soroptimist — 17
REAL PROPERTY, EASEMENTS AND ENCROACHMENTS
Easements accepted (Reamer, Montano, TTUSD) - 3
Easements abandoned (Barsell Property Water Line)- 1
Encroachment Permit (Truckee River Watershed (Wetlands Restoration Project) - 1