HomeMy WebLinkAbout7 Pipeline Replacement Project - Contractenda Item #
CONSENT
To: Board of Directors
7
From: Neil Kaufman
Date. April 04, 2018
Subject: Consideration to Approve a Contract with Longo Incorporated for
the 2018 Pipeline Project
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of $15,000.
2. HISTORY
The Water Department has an ongoing need to replace existing water pipelines that
fall into two basic categories.
1) Pipes that are in poor condition and require repeated repairs
2) Pipes that are old, undersized (typically 4-inch diameter and smaller) and have
exceeded their useful life
3. NEW INFORMATION
The District Pipeline Replacement - 2098 project covers about 2,100 feet of pipeline
at three locations in the Tahoe Donner area:
Baden Road
Sitzmark tank site
Skiview Loop
In addition to the pipeline work, the contract includes the installation of conduit, pull
boxes, meter boxes and transformer pads at the Roundhill and Sitzmark tank sites.
This work will allow for the electrical service at these two sites be converted from
overhead to underground, removing some outdated electrical transformers. The work
will also enable upgrading of the communications capabilities at both sites.
The final component of the contract involves the installation of conduit and fiber optic
inner duct to enable upgrading of the communications capabilities at the Falcon Point
and Innsbruck tank sites.
The bid opening was held at 2:00 PM on March 15, 2018. One bids was received:
TOTAL AMOUNT OF BID
Bidder
Location
Amount
Responsive
Longo Incorporated
Tahoe City, CA
$15196,852.00
Yes
In addition to the construction contract, the District will retain outside consultants to
perform environmental services, geotechnical testing, and surveying during the
construction period. The costs for this work are:
Environmental Services -Inland Ecosystems - $3,250
Geotechnical Testing - CME - $60,000
Surveying - Sage Land Surveying Inc. - $5,500
It should be noted that the contract with CME was previously authorized by the Board on
December 6, 2017 as part of the annual procurements.
4. FISCAL IMPACT
The bid price from Longo Incorporated is $1,196,852.00. The funding source for water
pipe components of the project is the Water Department General Fund. The funding
source for water electrical and communications components of the project is the Electric
Department General Fund.
The funding breakdown is:
Component
Total
Water Department
General Fund
Electric Departmer
General Fund
Mobilization
$55,000,00
$40,998,12
$14,001,88
Skiview Loop
$626,498,00
$626,498,00
$0.00
Baden Road
$114,880000
$114,880,00
$0.00
Sitzmark Tank Site
$162,800,00
$107,448000
$55,352,00
Roundhill Tank Site
$46,675,00
$2,333,75
$44,341,25
Innsbruck Tank Site
$31,350,00
$0.00
$31,350,00
Falcon Point Innerduct Installation
$159,649,00
$0.00
$159,649.00
Total
$1,196,852,00
$892,157,87
$304,694,13
It is recommended that a 10 percent change order allowance be established.
5. RECOMMENDATION
1) Authorize the General Manager to enter into a contract with Longo Incorporated
for the District Pipeline Replacement = 2018 project in an amount of
$1,196,852, plus a ten percent change order allowance of $119,648, for a total
authorzation not to exceed $1,316,500
2) Authorize the transfer of up to $335,150 from the Electric Department General
Fund to the Water Department General Fund to pay for the Electric Department
portion of the project.
Michael D. Holley
General Manager / Water Utility Manager