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Home My WebLink AboutBoard Wkshop #8 Feb ACTION ITEM #8Proposed Phase 2 ProjectElectric Meter Replacement Proposed Phase 2 ProjectElectric Meter Replacement November 15, 2017 Electric Meter Replacement Proposed Ph. 2 Project 60 day project evaluation timeframe •systemsIntegration services to District accounting and billing •Scope of project included 300 meters, 1 data collector and software•AMI systemwith Tantalus Systems (Tantalus) using their 2017 the Board approved a Phase 1 project agreement On April 5, •AMR system is 20 years old and is at the end of its useful life•electric customersDistrict operates an Automatic Meter Reading (AMR) system for The •BACKGROUND / HISTORY Electric Meter Replacement Proposed Ph. 2 Project Electric Meter Replacement Proposed Ph. 2 Project meter replacement programelectric achieve a successful the best technology to meters is ItronThe Tantalus system and •expectationsexceeds the District’s performance meters, meets and ItronTantalus system, including the use of The •successfully7 tests performed, all –System acceptance tests •mature, highly functional, easy to use effectively–Tantalus software •automatic notification to OMS system–Outage management •demand reads successful-daily reads and on–Billing •percent, no failuresaveraged 99 to 100 –rate and performance read Meter •Tantalus with Phase 1 project with the results of the Board a workshop was presented to provide the 2017 On November 1, •BACKGROUND / HISTORY Electric Meter Replacement Proposed Ph. 2 Project NEW INFORMATION 700 commercial meters•12,700 residential meters•metersItronexclusive distributor for the Pacific, Inc. General for meters from a price proposal also received The District •during deploymentservices ngineering E•30 data collector units, software, and licensing fees•deployment project that would extend the Tantalus system to all The District received a price proposal from Tantalus for a Phase 2 full •2 ProjectElectric Meter Replacement Proposed Ph. 2 ProjectElectric Meter Replacement Proposed Ph. NEW INFORMATION$2,217,449PacificGeneral$261,433Tantalus SystemsCostVendor Network upgrades and modifications to the NISC billing system•Meter installation•Data collector installation•The District would be responsible for the following:•The price proposals are summarized below:•2 ProjectElectric Meter Replacement Proposed Ph. 2 ProjectElectric Meter Replacement Proposed Ph. NEW INFORMATION$3,747,219Total Estimate$354,321meter installations –District labor$110,000network upgrades and NISC–District labor$199,100upgradesNetwork server$30,000$232,100field work for data collectorsready-Make$2,543,122Meters and equipment$287,576hardware, software, and services–TantalusCostItem as follows:The estimated total Phase 2 project cost, including contingences, is •2 ProjectElectric Meter Replacement Proposed Ph. 2 ProjectElectric Meter Replacement Proposed Ph. NEW INFORMATION Reduced carbon emissions•outagesin shorter Assists •Informed decisions on energy usage•Enhanced customer service•Offers prepay billing option•Provides remote disconnect and reconnect•demand meter reads-noProvides •A partial list of benefits include:•increasing efficienciesbenefit the District and our customers by reducing costs and deployment of an AMI system for electric meters will greatly full The •2 ProjectElectric Meter Replacement Proposed Ph. 2 ProjectElectric Meter Replacement Proposed Ph. NEW INFORMATION Board in 2018expect to bring these policy and rate structure discussions to the We •Rates and rate structures•Service disconnection and reconnection•Billing procedures•Deposit amounts•Customer service fees•:related to meters including presents a great opportunity for the District to update policy issues for electric meter replacement also transition to an AMI system The •2 ProjectElectric Meter Replacement Proposed Ph. 2 ProjectElectric Meter Replacement Proposed Ph. NEW INFORMATION 2019Full Deployment Complete2019Meter Installations, 100% Complete2018Meter Installations, 40% CompleteQ3, 2018Installation CompleteData Collection SystemQ2, 2018CompleteNISC UpgradesNetwork and11/15/17Phase 2 Project (Full Deployment)Proposed11/1/17Review Phase 1 Project–Workshop 2017SystemsTantalus–Phase 1 Project 2016Aclara–Pilot ProjectDateMilestones Electric Meter Replacement Project Timeline•Electric Meter Replacement Proposed Ph. 2 ProjectElectric Meter Replacement Proposed Ph. 2 Project FISCAL IMPACT$4,000,000 over the next 2 fiscal yearsFund and is estimated to cost about the Electric Capital Reserve be funded from The Phase 2 project to fully deploy electric meters will •Planthrough the Financial Master The District has planned for an electric meter replacement program •2 ProjectElectric Meter Replacement Proposed Ph. 2 ProjectElectric Meter Replacement Proposed Ph. RECOMMENDATION information systems and NISC accounting and billing systemsand compatibility with the District’s existing NISC customer -AMI meters in order to ensure realItronservices and project procurement of Tantalus System’s AMI hardware, software, with competitive bidding for the Phase 2 full deployment Dispense 2.servicesfor the District due to the nature of the technology for these mixed Find that bidding the project does not create a competitive advantage 1.2 ProjectElectric Meter Replacement Proposed Ph. 2 ProjectElectric Meter Replacement Proposed Ph. RECOMMENDATION amount not to exceed $2,328,322 plus tax and shippingpercent change order allowance in the amount of $110,872 or an in the amount of $2,217,449, plus a 5 19, -with Board Resolution 2013meters and consistent ItronPacific, Inc. the exclusive distributor of AMI meters from General ItronPhase 2 full deployment project using General Manger to execute a purchase order for the the Authorize 4.to exceed $287,576 plus tax and shippingchange order allowance in the amount of $26,143 for an amount not engineering services, in the amount of $261,433, plus a 10 percent for AMI hardware, software, licensing fees, project management and order for the Phase 2 full deployment project from Tantalus Systems General Manger to execute a contract and purchase Authorize the 3.2 ProjectElectric Meter Replacement Proposed Ph. 2 ProjectElectric Meter Replacement Proposed Ph.