Loading...
HomeMy WebLinkAbout1981-01-05 Draft Minutes"J REGULAR MEETING January 5, 1981 I The Regular Meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Hubor at 7:04 P.M. in the Tahoe Truckee Unified School District Board Room. ROLL CALL: Directors Duffy, Maass and Huber were present at the start of the meeting; Director Kuttel arrived at approximately 7:07 P.M., and Director Sutton was absent. I I t^.-liOYEES PRESENT: Lyell C. Cash, Interim Manager, Douglas E. Holt, General Manager and Susan Craig were present. CONSULTANTS PRESENT: District Counsel McDonough was present; District Engineer- Cook arrived at 7:20 P.M. OTHERS PRESENT: Among those present in the audience were Mira Shea, Tracy Baggett, Maria Chavez, Jackie Dogherra, Charles C. White, Helen M. Stolz, Ron Monson, Brian Herhusky, June Eichele and Don Strand. APPROVAL OF MINUTES Director Maass moved that the minutes of September 8, September 15, Sep- tember 19, September 24, September 29, October 6, October 20, October 21, October 22, Nov .iber 3, November 17, November 24 and December 1, 1980, be pre- pared in final form as corrected by President Huber and Interim Manager Cash. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye; Sutton, absent. STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL Relating to the breakdown of Sierra Sun billings, Director Maass indicated this is not necessary unless one of the billings is for an incorrect publication. The Bookkeeping Department is to be notified. Lyell Cash noted that the District does rightfully owe an amount to the Public Employees Retirement System for administration fees having to do with Social Security. The Black Forest Enterprises bill in the amount of SB9.04 for snowshoes and the Sierra Pacific Power bill in the amount of $16,287.42 for development of the Martis Valley Svibstation plans and specifications were mentioned. The bill for remodeling of the office trailer from Ice's Mobile Home Service was mentioned. Mr. Cash advised that the siding has been placed vertically for longer life expectancy and estimated the exterior work would be completed after a half days work. The new format for listing payroll expenses was noted and approved by the Board. Director Maass moved, and Director Kuttel seconded, that the bills be approved for payment. ROLL CALL: all Directors, aye; Sutton, absent. CUSTOMER REQUEST - JAMES P. GRILL - VARIANCE - METER LOCATION - LOT 346, UNIT 2, TAHOE DONNER (FOUR TOWNHOUSES) Mr. Grill's request for a variance from the clustered meter requirement for his townhouses on Lot 246, Unit 2, Tahoe Donner, dated December 24, 1980, was reviewed oy the Board. It was noted that the General Foreman recommended denying the request as District regulations do not allow separation of multiple meters. Director Duffy moved, and Director Maass seconded, that Mr. Grill be in- formed that the policy is to have meters clustered and that his request for a variance has been denied. ROLL CALL: all Directors, aye. SO MOVED. 1/5/81 pg. 1 CUSTOMER REQUEST - HELEN STOLZ, PONDERQSA ASSOCIATES - REIMBURSEMENT OF FEES Helen Stolz' request for reimbursement of fees paid to the District for obtaining service to her temporary office location on the corner of Highway 267 and Palisades Drive was considered. Mrs. Stolz was present in the audience and explained her situation to the District. It was generally determined by the Board that it was not the District's place to provide reimbursement of fees and suggested she submit the request for reimbursement into escrow for payment upon close of the pending sale of property. TTSA PROPOSED EXPANSION - BILL DENDY REPORT RE GROUNDWATER QUALITY Since Dendy's representative was not present in the audience, this matter was postponed until later in the meeting. CONSIDERATION OF DEVELOPMENT AGREEMENTS Ponderoaa Estates - District Engineer Cook noted that he is presently setting forth the technical aspects of the Development Agreement between the District and developers. I Loftis 100 unit motel - President Huber advised Mr. Loftis, present in the audience, that the District requires a deposit in the amount of 5500 to be applied towards engineering and legal fees incurred as a result of preparing the necessary agreement. Trailhouse Square - It was noted that the District has received the required $500 from Jim Bezzerides, developer of Trailhouse Square. Development Agreements - Mr. Cook advised that there are many pending projects which, as yet, have not contacted the District with respect to the necessary agreement. He has communicated with the developers and many have not responded. After some discussion, Director Maass moved that the Board direct the En- gineer to send letters to those involved that have not responded and have not submitted a deposit and, when deposit has been received, to begin drafting the appropriate agreements. The projects involved are New Frontier Ranchos, Pon- derosa Estates, Prosser Woods, Rivorview Condominiums, the Senior Citizen Housing Center, Martis Woods Estates, Loftis 100-unit motel, Rachich develop- ment. Director Kuttel seconded the motion. RLL CALL: all Directors, aye; Sutton, absent. Appropriate items will appear on the agendas when Mr. Cook has prepared the draft agreements. I Trailhouse Square - Dan Cook noted that tho draft agreement will be ready for review by District Counsel McDonough within a week to ten days. MANAGER'S REPORT Lyell Cash advised that Friday, January 9th, will be his last day. The balance of his report will he made in closed session, he stated. Ho did note that trouble calls have been at a minimum. Director Maass reported a security light on Ponderosa Drive which has been on 24 hours a day for the last three years. Mr. Cash indicated he would take care of the matter. Director Maass moved that the Board adopt a Special Resolution commending Lyell C. Cash for a job well done. The resolution was read into the record: "Whereas, the Truckee Donner Public Utility District position of General Manager was vacated in July of 1980; and WHEREAS, the TDPUD was in need of a consultant to assist in the search for a person to fill che position of Gen- eral Manager; and, WHEREAS, the TDPUD needed an Interim General Manager to oversee the daily operation of the District; and, WHEREAS, Lyell C. Cash, retired City Manager of Ukiah, had once served the TDPUD in the capacity of Interim General Manager; and, WHEREAS, the TDPUD Board of Directors offered, and Lyell C. Cash accepted, the position of Interim General Manager; and WHEREAS, Lyell C. Cash has faithfully served the District for the past five months; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Truckee Donner Public Utility District does hereby extend to Lyell C. Cash its sincere appreciation and gratitude for all his assistance to the District, advice to the Board, and dedication to the community." UNANIMOUSLY PASSED AND I 1/5/81 pg. 2 /A AD- TED by the Board of Directors of the Truckee Donner Public Utility District - said District on the 5th day of January, 1981. at a meeting held within SELECTION OF NEW DISTRICT COUNSEL I Lyell Cash advised that, to date, six applications from attorneys inter- eat i in being considered as District Counsel have bee:'1, received. After some Ji-.ussion, the Chairman directed that a Special Meeting be called for 5:30 P.M. on Monday, January 12, 1981, in order to interview the candidates. The interviews are to be scheduled 40 minutes apart. Mr. McDonough indicated he would be available to attend the meeting, SOLTHSIDE SUBSERVICE AREA - ENGINEER'S RECOMMENDATIONS - CONSIDERATION OF RESOLUTION Tne District Engineer provided the Board with a draft resolution rescind- ing Resolution No. 8006 and fixing the maximum number of new connections to the critically deficient Southside Area. The resolution noted that, as of January 1, 1981, there are 91 dwelling unit equivalent connections available in the South Side Area and set forth the requirements for connection. The Board and Mr. McDonough suggested several changes which Mr. Cook will incorporate in a second draft for consideration at the next regular meeting. Lyell Cash and Dcug Holt were asked to review such draft prior to the next meeting to be sure its provisions can be implemented by staff. CHANGE IN SUB-ACCOUNT ALLOCATIONS FOR WATER DEPARTMENT - POSSIBLE ACTION Upon recommendation by the Engineer, Director Maass moved that the Board authorize the Bookkeeping Department to combine Tanoe Donner Water and Truckee Water into one category for accounting purposes. The motion was seconded by Director Kuttel. ROLL CALL: all Directors, aye. SO MOVED. I AUTHORIZATION TO HIRE NEW LINEMAN Mr. Cash suggested that the Board consider this item after the IBEW Memo- randum of Understanding has been finalized (New Business Item No. 1); they agreed to do so. RESOLUTION OF 1975 WATER SERVICE ARRANGEMENTS TO WEST RIVER STREET WAREHOUSE BUILT BY J. QUINTANA Lyell Cash noted that no further information on this matter has been ob- tained since the last meeting. The District received a request from the Nevada County Public Works Department for a history of amounts billed to the County for service provided to its building (which in turn is supplying service to the warehouse). The County has agreed to reimburse the District for costs incurred in gathering this data. The Board agreed that the District should provide the requested information to the County and that the County should be billed for the costs involved. ESTABLISHING DISTRICT POLICY REGARDING DELINQUENT ACCOUNTS RECEIVABLE - CONSIDERA- TION OF RESOLUTION I CONSIDERATION OF RESOLUTION DISPOSING OF VARIOUS DELINQUENT ACCOUNTS RECEIVABLE The draft resolution establishing District policy regarding delinquent accounts receivable was reviewed and discussed by the Board. Director Maass moved, and Director Duffy seconded, that the Board adopt Resolution No. 8101 establishing District policy regarding delinquent accounts receivable. ROLL CALL: all Directors, aye; Sutton, absent. SO MOVED. After more discussion regarding the resolution, it was determined that the word, "write-off" should be changed to, "transfer," and that the first resolved clause should be changed to read, "The Bookkeeper is hereby required to present to the Board for consideration the transferring of all delinquent accounts re- ceivable that are considered uncollectible and that exist on the District's re,x>rds for six or more months." Thereafter, Director Maass moved, and Dir- ector Duffy seconded the motion, that the Board rescind the vote on Resolution No. 8101 so a second -*raft m.vy ho prepared and reviewed at the next meeting. ROLL CALL: all Directors, aye. SO MOVED. With respect to the disposition of delinquent accounts receivable which have been on the books for several years, Director Maass moved that the Board 1/5/81 pg. 3 authorize the transfer to the inactive file and submit to a collection agency uncollectible accounts in the amount of $62,180.81 as requested by the Office Manager by memo dated January 2, 1981. Director Duffy seconded the motion. ROLL CALL: all Directors, aye; Sutton, absent. SO MOVED. CONSIDERATION OF RESOLUTION ESTABLISHING DISTRICT POLICY REGARDING CONDITIONS OF EMPLOYMENT, COMPENSATION, PERFORMANCE EVALUATION AND SALARY STANDARDS AND ADJUSTMENTS FOR ALL MANAGEMENT EMPLOYEES EXCLUDING THE GENERAL MANAGER Lyell Cash asked that the Board discuss this proposed resolution during Executive Session. They agreed to do so. CONSIDERATION OF RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE IBEW, LOCAL 1245 Mr. Cash advised that the contract, incorporating a 9.4% wage increase, is in order and ready for approval by the Board. He indicated the Union em- ployees voted to accept the contract at a meeting held on December 30, 1980. Director Duffy moved, and Director Maass seconded, that the Board adopt Resolution No. 8101 authorizing the execution of an agreement with the Inter- national Brotherhood of Electrical Workers. ROLL CALL: all Directors, aye; Sutton, absent. SO MOVED. Note was made of the agreement to provide the Union with updated clerical job descriptions no later than March 30, 1981, for their review, and the commitment to meet with the Union during April 1981 for the purpose of con- sidering changes in the employee benefit program. CONSIDERATION OF MANAGEMENT SALARY ADJUSTMENTS New Business Items 2, 3 and 4 were put over to after Executive Session. AUTHORIZATION TO SCHEDULE PUBLIC HEARING TO DISCUSS AND POSSIBLY TAKE ACTION RE: WATER RATE INCREASE - CONNECTION AND FACILITIES FEES SCHEDULE - RULE NO. I 15 WATER MAIN EXTENSIONS 1981 WATER CASH FLOW AND CAPITAL BUDGET It was decided by the Board that action with respect to a water rate increase, connection and facilities fees schedule and Rule No. 15 must be taken by way of ordinances. A public hearing is to be scheduled for February 2, 1981, at 8:00 P.M. or as soon thereafter as is possible. Director Maass moved, and Director Kuttel seconded, that the Deputy District Clerk place the aopro- priate ads in the Sierra bun. Sutton, absent; all other Directors, aye by voice vote. SO MOVED. A public hearing respecting the 1981 Water Cash Flow and Capital Budget is to be set for 8:00 P.M. at the January 19th meeting, although not required (since the budget is adopted by resolution). It is the Board's desire that the public be adequately informed in the event someone may wish to participate in discussion of the budget. I FIRE HYDRANT AGREEMENT - DISCUSSION OF INIONS REVIEW OF COUNSEL'S AMD ENGINEER'S Martin McDonough requested that this item be put over to the January 19th meeting in order to allow him more time to provide an opinion. The Board agreed. CONSIDERATION AND POSSIBLE APPROVAL OF FINAL PAYMENT TO ROEN CONSTRUCTION CO. Respecting Mr. Dillin's request for payment in the amount of $8,367.40, Mr. Cook advised that the Project 77-1 work has not been completed and, there- fore, payment should not be made. I Regarding the reconstruction of the Southside Well No. 2 building, the Dis- trict Engineer recommended that the Board approve the contract change order and progress pay estimate submitted by C. W. Roen. Director Maass moved, and Director KuLtel seconded, that the Board auth- orise the Chairman to sign Contract Change Order No. 1 in the amount of $3,399.12. ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED. 1/5/81 pg. 4 ,1 I Director Maass moved that the Board authorize payment in the amount of 53,059.21 (Progress Pay Estimate No. 4 on C. W. Roen's Contract for the re- construction of Southside Well No. 2 building.) Director Duffy seconded the motion. ROLL CALL: all Directors, aye; Sutton, absent. SO MOVED. Director Maass moved, and Director Kuttel seconded, that the Board adopt Resolution No. 8102 authorizing the President to execute the Notice of Comple- tion for the reconstruction of the South Side Well No. 2 building. ROLL CALL: all Directors, aye; Sutton, absent. SO MOVED. CONSIDERATION OF RESOLUTION ACCEPTING EASEMENT FROM THORNTON L. AUDRAIN IN SAD#5 Dan Cook advised that the Armstrong family has provided an executed ease- ment to the tank access road, the tank site and the connecting pipeline together with the Armstrong Booster. Once the District has accepted the easement and re- corded the documents, the County will make payment to the Armstrongs in the amount of $7,000 (which will come from the Assessment District funds on deposit with Nevada County). Director Maass moved, and Director Kuttel seconded, that the Board adopt Resolution No. 8103 accepting the Armstrong Easement in Sewer Assessment Dis- trict No. 5. ROLL CALL: Sutton, abse it; all other Directors, aye. SO MOVED. REVIEW OF 1981 ELECTRIC CASH FLOW AND CAPITAL BUDGET Mr. Cash advised that the 1981 Electric Cash Flow and Capital Budget has not yet been drafted. The matter was tabled. ENGINEER'S REPORT I TransSierra Broadcasting tower site - District Engineer Cook advised that the Nevada County Planning Department has indicated they will insist on a rezone of the proposed transmitter site in order to comply with the General Plan. The rezoning could take up to six months to accomplish. Mr. Cook suggested that Mira Shea (of TransSierra) and the District consider the Hilltop Tank site and offered to contact Sharon Boivin of the Planning Department to ascertain their opinion. Private water line utilization (boot leg subdivision splitting from the south to Highway 267 The District Engineer advised that he would report with respect to this matter at the January 19, 1981 meeting. Toomey water line connection for domestic purposes - Mr. Cook stated that the Toomey water line has been connected for domestic use. There is no backflow prevention device and he expressed surprise that the Health Department did not include this item on their deficiency list. Discussion ensued and it was de- termined that this is an illegal connection subject to a $500 fine. Appropriate individuals should be notified to collect such amount if Mr. Toomey should maKe proper application for service. Lyel] Cash noted that disconnection of the water line is in the process of being completed. I Electrical service to Baucum property - Lyell Cash noted that a report regard- ing correction of this matter would be given in the near future. TTSA PROPOSED EXPANSION - BILL DENDY REPORT RE GROUNDWATER QUALITY Bill Dendy's representative had still not arrived; therefore, the District Engineer reviewed the report on the groundwater in the vicinity of the TTSA sewage effluent disposal facilities and the Tahoe Truckee Airport Well No. 2. (A copy of Mr. Dendy's report has been attached to these minutes for reference.) Mr. Cook noted some concern about the Dendy report as it sets forth con- clusions without backup. However, he stated he was in agreement with the rec- ommended action to forestall future concurn about the potential for wastewater movement toward the well. Expiatory wells are there but monitoring equipment would have to be installed. 1/5/81 pg. 5 After some discussion, Director Maass moved that the Board direct the Chairman to write a letter expressing the District'z concern to TTSA and provide a copy of the Dendy report. The letter is to be hand delivered on January 14th at the TTSA Board Meeting by President Huber. It was further moved that the District Engineer be authorized to attend the meeting on the District's behalf. Director Duffy seconded the motion. ROLL CALL: all Directors, aye; Sutton, absent. SO MOVED. DISTRICT COUNSEL'S REPORT Mr. McDonough had nothing to repott at this time. CORRESPONDENCE - PLANNING DEPARTMENT NOTICES I With respect to covenants, codes and restrictions in the Tahoe Donner Subdivision, Martin McDonough suggested that the District correspond with the California Energy Commission advising of the Subdivision's policy on certain energy saving devices (the restriction being the prohibition of clotheslines and windmills). It was noted that solar homes are permitted within the Sub- division. Director Maass moved, and Director Duffy seconded, that the Chairman write to the Energy Commission as suggested by Mr. McDonough. SO MOVED BY BOARD CONSENSUS. President Huber mentioned the letter regarding Pondorosa Estates from the Deparrment of Real Estate. Relating to the District's hydroelectric projects at Boca and Prosser, Mr. Cash advised that Roberto Iniguez of Tudor Engineering is handling the requested reports which must be submitted to the Federal Energy Regulatory Commission. As yet, the District has not received a copy of Mr. Iniguez' re- sponse to the latest FERC request; Mr. Cash will check on the matter. Director Maass noted receipt of the recorded record of survey on the prop- erty surrounding Tonini Springs which the District purchased from the Ralphs. Respecting the statement of economic interests which must be filed with the County by designated employees in order to comply with the District's newly adopted Conflict of Interest Code, the Chairman directed the Deputy District Clerk to obtain the form used by the County and determine if the form can be adapted to meet the District's Code. The Planning Department's letter regarding the Notice of Preparation of Kenneth Ritchie's draft EIR for plan amendment, zone change and site plan ap- proval, and George Wurst's application were mentioned. EXECUTIVE SESSION The Board adjourned to Executive Session at 10:35 P.M. RETURN TO PUBLIC SESSION The Chairman advised that, during Executive Session, potential litigation re the West River Street Assessment District and pending litigation with re- spect to Southside Well No. 2, Richmond, Hatch and Garbutt were discussed. The Memorandum of Understanding and personnel matters were also discussed. I AUTHORIZATION TO HIRE NEW LINEMAN Director Maass moved, and Director Duffy seconded, that the Manager be authorized to hire a lineman. ROLL CALL: Sutton, absent; all other Direc- tors, aye. SO MOVED. I IBEW - MEMORANDUM OF UNDERSTANDING Director Maass moved, and Director Duffy seconded, that the Memorandum of Understanding between the Union and the District be amended and that such amendment bo noted on the MOU - The warehouseman/Service Utility Man's salary shall be changed to $10.90 per hour. ROLL CALL: all Directors, aye; Sutton, absent. SO MOVED. 1/5/81 pg. 6 I CONSIDERATION OF RESOLUTION INCREASING THE SALARY OF THE OFFICE MANAGER Director Maass moved, and Director Kuttel seconded, that the Board adopt Resolution No. 8104 increasing the salary of the Office Manager by 9.4%. ROLL CALL: all Directors, aye; Sutton, absent. SO MOVED. CONSIDERATION OF RESOLUTION INCREASING THE SALARY OF THE GENERAL FOREMAN Director Maass moved, and Director Kuttel seconded, that the Board adopt Resolution No. 8105 increasing the salary of the General Foreman by 9.4%. ROLL CALL: all Directors, aye; Sutton, absent. SO MOVED. CONSIDERATION OF A RESOLUTION ADJUSTING THE SALARY OF THE EXECUTIVE SECRETARY/ DEPUTY DISTRICT CLERK/ADMINISTRATIVE ASSISTANT The proposed resolution was reviewed by the Board and changed to read that the salary of the Executive Secretary/Deputy District Clerk/Administrative As- sistant shall be $1875 per month plus $50 for each Regular Board Meeting at- tended and that the previous policy regarding overtime pay shall hereby be rescinded. Director Maass moved, and Director Duffy bounded, that the Board adopt Resolution No. 8106 increasing the salary of the Executive Secretary/ Deputy District Clerk/Administrative Assistant as amended. ROLL CALL: all Directors, aye, Sutton, absent. SO MOVED. ADJOURNMENT President Huber adjourned the meeting at 12:25 A.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT I By^ Roberta C. Huber, President Susan M. Craig, Deputy District Clerk I 1/5/81 pg. 7