HomeMy WebLinkAbout13 Surplus District Vehicles Office Equipment Agenda Item
# 1 :3
DONNER
Pubi c Utility District
Memorandum
To: Board of Directors
From: Kathy Neus
Date: August 10, 2007
Subject: Declaring District vehicles and office equipment surplus
Why this matter is before the board:
This item recommends that certain office equipment and vehicles be declared surplus and
disposed of in accordance with District policy. Only the Board can declare office equipment,
material and vehicles as surplus.
History:
The District has adopted the attached policy governing the disposal of surplus property. The
policy calls for the General Manager and staff of the District evaluated the continued need for
materials, office equipment and vehicles, and if any items are found to be necessary to
submit a report and draft resolution to the Board for its consideration and action.
New Information:
The computer equipment is equipment that have been handed down to other users within the
building; some of the equipment has been passed down three and four times. Quite a few of
the moniters are not working and the CPUs are old and out dated. In addition, the District
has been replacing many old and well used vehicles. These vehicles have also been handed
down to other uses and have reached the end of their usefullness with the District. Attached
is a list of office equipment and vehilces.
Recommendation:
recommend that the Board adopt the attached resolution declaring certain material, office
equipment and vehicles as surplus and directing the General Manager to dipose of it in
accordance with District policy.
CHAPTER 8.20
DISPOSAL OF DISTRICT PROPERTY
Sections:
8.20.010 Disposal of Surplus Inventory, Materials, Office
Equipment and Vehicles
8.20.020 Disposal of Real Property
8.20.010 Disposal of Surplus Inventory Materials, Office Equipment and Vehicles
8.20.010.1 Items of inventory, materials, office equipment and vehicles considered by staff to be no
longer necessary shall be listed on an appropriate form and presented to the Manager.
8.20.010.2 When suitable, the Manager shall direct that a resolution declaring the items surplus and
issuing a call for bids be drawn up and placed on an agenda for Board review and approval.
8.20.010.3 The Manager shall advertise the sale of the surplus items in the appropriate newspapers
and journals.
8.20.010.4 The bid opening date shall be as indicated on the pertinent resolution.
8.20.010.5 In the event that bids are not received on some items, or the General Manager determines
that the bids received on certain items are not sufficient, the Board may authorize the General
Manager to dispose of such items at his discretion.
3{
�if�l �fll III III Ill 1EE DON
Public Utility District
8 f
!4 i
Resolution No. 2007 - XX
Declaring certain vehicles and office equipment as surplus and
authorizing staff to dispose of in accordance with District policy
WHEREAS,the District owns vehicles and office equipment listed on the attached as Exhibit A; and
WHEREAS, the listed vehicles and office equipment are not necessary for the District's use; and
WHEREAS,the District could dispose of the vehicles and office equipment and utilize the funds from
the sale of said assets for other purposes.
WHEREAS, the surplus equipment and vehicles will be advertised with a bid opening date of
August 30, 2007.
NOW,THEREFORE, BE IT RESOLVED that the Board of Directors adopts the above recitals as its
findings; and
BE IT FURTHER RESOLVED that, for the reasons set forth above,the Board declares the vehicles
and equipment listed on Exhibit A attached, as surplus property; and
BE IT FURTHER RESOLVED that the General Manager is directed to dispose of said property in
accordance with District policy.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the
District on the 15th day of August, 2007 by the following roll call vote:
AYES:
NOES:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Tim F. Taylor, President
ATTEST
Peter L. Holzmeister, District Clerk
EXHIBIT "A" Surplus Materials
Surplus Vehicles
Unit #21 1991 GMC 3/a ton 4WD Pick-up (Support Services) 115,000 miles
Unit #32 1991 GMC Jimmy 4WD (Water Dept) 79,000 miles
Unit #37 1992 GMC 'h Ton 4WD Pick-up (Water Dept) 71,000 miles
UNIT #40 1992 GMC Jimmy 4WD (Support Services) 103,877 miles
Unit #41 1992 GMC 3/a ton 4WD Pick-up (Water Dept) 115,000 miles
Computer/ Office Equipment
Ithaca Series 150 Receipt Printer
3 each IBM wheel typewriters
OPEX Corporation: Model 51 Rapid Extraction Desk
NCR Remittance Machine: Payment scanner and encoder
Savin Copier: Model # 922DP/3222
Lexmark Optra: Model # T612
GAF Corp Dry Duplicator Model # 37000
Martin Yale 400 Jogger: Check Shaker
T-1 PC - Tower Dell Dimension MMS
T-2 PC - Tower Del Dimension MMS
T-3 PC - Tower Dell Dimension MMP
T-4 PC - Tower Dell Precision 330
T-5 PC - Tower Networks Plus Pent II
T-6 PC - Tower Dell Dimension XPS 233
L-1 Laptop IBM ThinkPad 9545
L-2 Laptop Dell Inspiron 5000
M-1 Dell Monitor Dell - Model # D1028L
M-2 Dell Monitor Dell - Model # M991
M-3 Dell Monitor Dell - Model # M991
Surplus Materials
M-4 Dell Monitor Dell - Model # P1130
M-5 Dell Monitor Dell - Model # P1110
M-6 Dell Monitor Dell - Model # P780
M-7 Dell Monitor Dell - Model # D1025HTX
M-8 Dell Monitor Dell - Model # D1025HTX
M-9 Micron Monitor Micron Model # 700EX
M-10 Digital Monitor Digital Model # VRC21-WA
M-11 Dell Monitor Dell - Model # E551 C
M-12 Dell Monitor Dell - Model # M991
M-13 Dell Monitor Dell - Model # M770
M-14 Dell Monitor Dell - Model # M991
P-1 Compaq Line Printer Compaq Model # LG05 Plus
P-2 HP LaserJet 4 Hp Model # C2001A
P-3 HP LaserJet 4 Hp Model # C2001A
P-4 HP LaserJet 4L Hp Model # C2003A
P-5 HP LaserJet 1100 Hp Model # C4224A
P-6 HP LaserJet 1200 Hp Model # C7044A
P-7 HP Scan jet 4400C Hp Model # C9870A
P-8 HP DeskJet 560C Hp Model # C2168A
Z -1 Summa Sketch III Pro Model # MM III 1812
Z - 2 T.I.M. CD Juke Box DBU046
Z-3 Netgear Ethernet Hub 24 Port Stackable
Z-4 Netgear Ethernet Hub 24 Port
Z-5 Lucent Pipeline 0710-0280-006
Z-6 Typewriter IBM Wheel Writer 5
Serial Switch Box
3 - A/B
Surplus Mouse
1 - Dell
Surplus Speakers
1 - Labtech
2 Surplus Materials
1 - Harmon-Karden
2 - Dell Speaker Bar
Surplus Keyboards
6 - Dell Quiet Key
1 - Belkin
2 - Microsoft Ergonomic
3 Surplus Materials