HomeMy WebLinkAbout10 Consideration to Approve a Purchase Order with SurvalentTRUCKEE DONNER
-' Public Utility District
MEETING DATE: January 5, 2022
TO: Board of Directors
AGENDA ITEM # 10
FROM: Pano Valcanas, Database Analyst and Administrator
SUBJECT: Consideration to Approve a Purchase Order with Survalent for
SurvalentONE System Interface License
APPROVED BY
RECOMMENDATION:
Brian Wright, General Manager
Authorize the General Manager to execute a purchase agreement with Survalent
Technology, for software licensing in the amount of $27,300 plus a 10% change order
authorization for a total not to exceed amount of $30,030 plus any applicable taxes.
BACKGROUND:
The District has used Survalent Technology, Inc. (Survalent) since 1996 to support the
Electric Department's Supervisory, Control, and Data Acquisition (SCADA) system. The
District has used National Information Solutions Cooperative (NISC) software to support
the billing and accounting systems since 2002. As the base software which manages
billing, the District has standardized its business practices to use NISC software. In 2018,
the District implemented NISC's Meter Data Management System (MDMS) software
platform. MDMS is used to import AMI electric meter interval readings.
On June 2, 2021, the Board approved a purchase agreement with NISC for software
services for the Operational Analytics (OA) module. The District went live with OA on
November 28, 2021. With AMI, MDMS, and OA now in place, the District has the ability to
locate and replace critically overloaded or under loaded transformers, and to identify feeder
losses.
The District continues to see a growing demand for actionable information to better
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manage grid operation and improve our outage response. As such, the District is moving
forward with the implementation of the NISC Outage Manage System (OMS) expected to
be in place by the 2nd quarter of 2022. To better support the OA module, and the planned
OMS module, staff recommends MultiSpeak integration between NISC and the Electric
Department's SCADA system.
The District's current SCADA implementation does not include the SurvalentONE system
interface required for MultiSpeak integrations. The proposed software license quote with
Survalent will enable the recommended Multispeak integration. Due to the highly
specialized software, integration and services required for the Electric Department's
SCADA system, the District has designated Survalent as a Sole Source Provider.
Section 3.08.010.7 of District Code allows vendors to be designated as Sole Source if
"certain vendors provide goods and equipment that are proprietary in nature such as
certain utilities. For purchases that exceed $15,000, approval will be obtained by the
Board. "
Staff anticipates the following milestones and schedule for this project:
Milestone Estimated Completion
1. Authorize purchase agreement with Survalent January 5, 2022
2. Complete SCADA integration with the OA module January 21, 2022
3. Complete SCADA integration with the OMS module May 6, 2022
Enabling MultiSpeak integration between NISC and the Electric Department's SCADA
system directly supports the District mission to provide reliable, high quality utility and
customer service. The MultiSpeak integration will improve management of District
resources with automated data feeds between SCADA and NISC OA and OMS systems.
OBJECTIVES & GOALS:
1.05.020 Objectives:
1. Responsibly serve the public.
6. Manage the District in an effective, efficient, and fiscally responsible manner.
1.05.030 Goals:
1. Manage for Financial Stability and Resiliency.
3. Engage with our customers and communities in a welcoming and transparent way to
identify opportunities.
4. Take the best of private sector thinking to modernize the utility and add value to our
communities.
FISCAL IMPACT:
The cost to implement the SurvalentONE System Interface is $27,300 plus any
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applicable taxes. There are no additional recurring fees as this is a perpetual license.
The Information Technology (IT) Department for the Electric Division FY21 actual is under
budget in total and for software maintenance and support (GL 483). For FY22, the IT
budget is sufficient to support this expenditure.
ATTACHMENTS:
None
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