HomeMy WebLinkAbout10 Reject Bids for 2018 Paving Project10
CONSENT
To: Board of Directors
From: Brian Wright
Date: May 16, 2018
Subject: Consideration to Reject All Bids for the 2018 AC Street Paving
Repair Project
1. WHY THIS MATTER IS BEFORE THE BOARD
Board authorization is required for procurements in excess of $15,000.
2. HISTORY
Each year the District requires the professional paving repair and maintenance
services of a licensed contractor to repair the 50-100 street excavations conducted by
water utility crews each year during the repair and replacement of underground water
utility infrastructure. In November 2017 the District publicly advertised a request for
bids for the 2018 Paving Maintenance project which included both AC street repairs
and replacement of driveways located at District owned facilities. The District
received one bid, and upon review, staff determined the strict performance
requirements within the project specifications may have limited the competitive
response, and may have contributed to a significant increase in per unit costs. At the
February 7, 2018 Board meeting, the Board rejected all bids received.
3. NEW INFORMATION
On April 18, 2018 the District publicly advertised a request for bids for the AC Street
Paving Repair 2018 project, with a revised specification and scope of work. The
revised project scope of work is exclusively asphalt street repairs and the
specifications allow for greater tolerances in contractor response and mobilization
times. On May 8, 2018 a bid opening was held at which point the District received 2
bids. A breakdown of the received bids has been provided below:
Contractor
Location
Total Bid Price
Moon Rocks Construction
Truckee, CA
$ 184,700.00
West Coast Paving
Reno, NV
$ 222,500.00
Following the bid opening, staff reviewed all received bids for compliance with District
standards and specifications. During the bid review process, it was determined the
apparent low bidder, Moon Rocks Construction, was not registered with the California
Department of Industrial Relations to bid on public works nroiects. as reauired by law.
Staff will recommend that the Board disqualify Moon Rocks Construction as a non -
responsible bidder. The next apparent low bidder, West Coast Paving, has submitted
a bid with a total bid price significantly higher than the District's budgetary estimates,
and staff has determined it to be not in the best interest or benefit of the District.
4. FISCAL IMPACT
There is no direct fiscal impact associated with this item.
5. RECOMMENDATION
1.) Disqualify Moon Rocks Construction as a non -responsible bidder, for not meeting
the requirements of a qualified bidder at the time of the District's public bid opening;
and
2.) Reject all bids received for the AC Street Paving Repair 2018
Michael D. Holley
General Manager / Water Utility Manager