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Home My WebLink About11 Consolidate the 2018 ElectionsCONSENT To: Board of Directors From: Shanna D. Kuhlemier, CMC Date: May 16, 2018 Subject: Consideration of State Mandated Resolutions to Consolidate the General Election on November 8, 2018 1. WHY THIS MATTER IS BEFORE THE BOARD Nevada County and Placer County Elections state -mandated preparations for the Novemk requirements and deadlines must be met bef elections. These resolutions begin the election 2. HISTORY Divisions have notified the District of er 8, 2018 General Election. These >re either county can consolidate our process for the District. Every two years, director position elections take place during the November General Election. The District is required to submit resolutions to consolidate the District's election with Placer and Nevada Counties. The resolutions are very routine in nature, with the only changes being those Directors whose terms will expire. 3. NEW INFORMATION On November 6, 2018 two Director's seats will be up for election including: • Tony Laliotis and • Paul Warmerdam. The District must submit paperwork to Nevada County by July 5, 2018 and Placer County by July 3, 2018. Candidate filing begins July 16, 2018 and regular candidate filing ends August 10, 2018. This period is extended if an incumbent chooses to not file, making the close of regular candidate filing August 15, 2018. Attachment 1 is resolution 2018-08 requesting consolidated elections with Nevada County Elections and Attachment 2 is resolution 2018-09 requesting consolidated election with Placer County, 4. FISCAL IMPACT Sufficient funds exist in the FY18 Budget for election expenses. 5. RECOMMENDATION Approve the resolutions to conduct and consolidate the District's November 2018 election: 1) Resolution 2018-08 Calling a General District Election (Nevada County). 2) Resolution 2018-09 Notice of Governing Board Member Election and/or Notice to Submit Measure(s) to a Vote of the Voters (Placer County). Shanna D. Kuhlemier, CMC District Clerk . Michael D. Holley General Manager Resolution No. zui on un CALLING GENERAL DISTRICT ELECTION WHEREAS, an election will be held within the Truckee Donner Public Utility District on November 6, 2018 for the purpose of electing two members to the District Board of Directors; and WHEREAS, whenever two or more elections are called to be held on the same day, in the same territory, or in part of the same territory, such elections should be consolidated; NOW, THEREFORE, BE IT RESOLVED that an election be held on November 6, 2018 for the purpose of electing two members to the District Board of Directors; and BE IT FURTHER RESOLVED THAT the Truckee Donner Public Utility District requests the governing body of the County of Nevada, as prescribed by Elections Code Section 10402 and 10403 to consolidate the regularly scheduled district election with any other elections to be held on November 6, 2018; and BE IT FURTHER RESOLVED that the Candidate is to pay for the publication of the candidate's statement, pursuant to Elections Code Section 13307. The limitation on the number of words that a candidate may use in his/her Candidate's Statement is 200 words; and BE IT FURTHER RESOLVED that the Truckee Donner Public Utility District agrees to reimburse the County of Nevada for the District's prorated share of the costs of the election. PASSED AND ADOPTED by the following vote on May 16, 2018: YES Votes NO Votes ABSENT TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Tony Laliotis, President ATTEST: Shanna D. Kuhlemier, CMC, District Clerk NOTICE OF DISTRICT ELECTION Truckee Donner Public Utility District Notice is hereby given that a General District Election will be held in this district on November 6, 2018. There are two elective offices to be filled at that election for which candidates may be nominated, and the titles of the election to those offices are for four year terms as follows: Title of Office Board of Director Board of Director Incumbent's Name Tony Laliotis Paul Warmerdam Regular/Short Term Regular Term Regular Term The Policy of the Truckee Donner Public Utility District with respect to payment of the costs of printing Candidates Statement of Qualification that appear in the Voter Infor4mation Guide is as follows: X The candidate will pay the cost. If the candidate is to pay the cost, the County Clerk is authorized to require payment in advance and to determine the cost of printing, handling, and mailing the Candidate's Statement of Qualifications. The county Clerk is authorized to administer the oath or affirmation which is incorporated in the nomination documents as required by Elections Code Section 10512. Enclosed is a copy of a map of the district boundary lines in compliance with Elections Code Section 10522. X There have been no boundary changes since November 2016. Dated this sixteenth day of May, 2018. Signed under penalty of perjury District Clerk Resolution No. 2018- 09 NOTICE OF GOVERNING BOARD MEMBER ELECTION AND/OR NOTICE TO SUBMIT MEASURE(S) TO A VOTE OF THE VOTERS RESOLUTION OF THE GOVERNING BODY OF Truckee Donner Public Utility District DECLARING AN ELECTION BE HELD IN ITS JURISDICTION; REQUESTING THE BOARD OF SUPERVISORS TO CONSOLIDATE THIS ELECTION WITH ANY OTHER ELECTION CONDUCTED ON SAID DATE; AND REQUESTING ELECTION SERVICES BY THE COUNTY CLERK WHEREAS, Truckee Donner Public Utility District Governing Body orders an election to be held in its jurisdiction on November 8, 2016; at which election the issue(s) to be presented to the voters shall be: NOMINATION OF CANDIDATES FOR THE GOVERNING BODY 1. Said election shall be to fill a vacancy for the following Board Members) who resigned and/or whose term(s) expired: Incumbent's Division Number Regular/Short Name (if applicable) Term Tony Laliotis N/A Regular Term Paul Warmerdam N/A Regular Term 2. Said Directors for this District are elected in the following manner: X A4,1 There are no divisions in the District; all voters within the District vote for all candidates. By Division. Districts are split into areas; only those voters residing in the area may vote for candidates who run in the area. Qualified by Division -Elected at Large Directors must qualify to run by living in a specific division, but all voters within the District may vote on all candidates. 3. Said District has determined the following election particulars: • The length of the Candidate Statement shall not exceed 200 words. • The cost of the Candidate Statement shall be paid by the Candidate. 1 MEASURE(S) TO BE SUBMITTED TO THE VOTERS (IF APPLICABLE) 4. Said District request that the following measures) be decided at this election. (Specify does or does not) • Said Governing Board orders the following measures) to be put to a vote of the residents of the District: (See attached wording marked Exhibit(s) ) 5. Said District has determined the following election particulars: • In the case of a tie vote, the election shall be determined by LOT. (Specify lot or runoff election) • The County Clerk is requested to provide election services. If the District requests the Placer County Elections Division to provide election services, all applicable costs will be paid for by the District. (Specify requested or not requested) 6. The District hereby certifies that: _There have been changes to the District boundary lines since our last election as shown on the attached map and/or legal description. x There have been no District boundary changes since our last election, but the District understands that the Placer County Public Works Mapping Division will verify our District "boundary lines prior to the election. BE IT RESOLVED that the Board of Supervisors of the County of Placer is hereby requested to: 1. Consolidate the election with any other applicable election conducted on the same day. 2. Authorize and direct the County Clerk, at Governing Body expense, to provide all necessary election services. This Resolution shall be considered a Notice of Election and Specification of Election Order if applicable. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the sixteenth day of May 2018 by the following roll call vote: AYES: Directors: Aguera, Bender, Ellis, and Vice President Warmerdam, and President Laliotis NOES: None ABSENT: None TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Tony Laliotis, President ATTEST: Shanna D. Kuhlemier, CMC, District Clerk 2