HomeMy WebLinkAbout15 Procure Office Furnitureenda Item IF
CONSENT
To: Board of Directors
From: Lisa Hall
Date. May 16, 2018
Subject: Consideration of the Procurement for Office Furniture
1. WHY THIS MATTER IS BEFORE THE BOARD
Board authorization is required for procurements in excess of $15,000.
2. HISTORY
15
The District is undergoing an extensive remodel which includes adding a more secure
and functional Customer Service Department. On March 8, 2018, the Board awarded
a contract for the District Administrative Building Improvement Project. The bid for
construction did not include new furniture which is needed.
3. NEW INFORMATION
Due to the redesign and changing operational needs it is necessary to purchase new
furniture for the remodeled space. Several vendors were contacted, who were all part
of the State of California's procurement program, to obtain quotes for furniture and
installation costs to accommodate eight customer service work stations and three
offices.
District Code 3.08.06 Joint Purchasing with the State of California and Other Public
Agencies states in part that the District may purchase materials, equipment or
supplies, other than printed material, through the State of California's procurement
program.
Reno Business Interiors submitted the lowest quote.
Vendor
Location
Total
Reno Business Interiors /Hon
Reno, NV
$421240
Corporate Furniture Solutions / Kimball
San Jose, CA
$42,531
Machabee / Steelcase
Sparks, NV
$47,187
4. FISCAL IMPACT
Sufficient funds exist within the Electric and Water Utilities' General Funds for this
procurement.
5. RECOMMENDATION
Authorize the General Manager to execute
Hon for new furniture and installation costs
order authorization for a total not to exceed
Lisa Hall
Administrative Services Director
a contract with Reno Business Interiors /
in an amount of $42,240 plus 10% change
contract amount of $46,464.
Michael D. Holley
General Manager