HomeMy WebLinkAbout9 Cla-Val Hydraulic0
CONSENT
To: Board of Directors
From: Brian Wright
Date: June 06, 2018
Subject: Consideration of a Purchase Agreement for the Cla-Val Hydraulic
Control Valve Purchase 2018
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for all procurements in excess of $15,000.
2. HISTORY
The District's water utility distribution system includes more than 200 miles of pipeline,
13 wells, and 32 pump stations delivering safe and reliable potable water to almost
13,000 service connections, across 46 pressure zones. In order to maintain reliable
water pressure across each of these zones, the distribution system is equipped with
pressure regulating valves (PRV's) and pump control valves (PCV's). These valves
are hydraulically actuated pressure and flow control valves strategically placed at
critical points in the distribution system and pump stations to manage rapidly
changing pressure and flow conditions. The majority of the control valves are
manufactured by Cla-Val, with original installations dating as far back as the late
19701s.
In addition to periodic adjustments, these control valves require regularly scheduled
maintenance which may include the repair or replacement of various control
assemblies. In most circumstances, the individual control assemblies can be cleaned
and repaired with only the replacement of minor components. However, in some
instances the entire control assemblies or valve bodies are found to have reached
end of life and require complete replacement. The District's water operations staff
conducts an annual control valve inspection to evaluate valve conditions and identify
the ner.Pssary inventnry of renlar:Pment nnrts and materials
3. NEW INFORMATION
The District's water operations staff has created an inventory of replacement parts
and materials for the water system control valves to be serviced or replaced in 2018.
On May 9, 2018 the District staff publicly advertised a request for bids for the Cla-Val
Hydraulic Control Valve Purchase 2018. A public bid opening was held on May 29,
2018 in which four bids were received. The table below provides a breakdown of the
bids received.
Vendor
Location
Responsive
Total Bid Price
Pace Supply
Sacramento, CA
Yes
$ 43,466.00
Ferguson Water Works
Reno, NV
Yes
$ 44,245.00
Core & Main
North Las Vegas, NV
Yes
$ 46,135.37
Western Nevada Supply
Sparks, NV
Yes
$ 48,793.00
Staff has reviewed all bids received for the Cla-Val Hydraulic Control Valve Purchase
2018 to verify compliance with District standards and specifications and all bids were
found to be responsive. Following the review of the received bids, Staff has
determined Pace Supply to the lowest responsive bidder in an amount of $43,466.
Local preference was not applicable in determining lowest responsive bidder due to
the total bid price exceeding the eligible procurement limit of $10,000 for commodities
or equipment (District Code, Section 3.08.005.4).
4. FISCAL IMPACT ',
Sufficient funds exist within the Board approved FY18 Water Operations Budget,
5. RECOMMENDATION
Authorize the General Manager to execute a contract with Pace Supply for the Cla-Val
Hydraulic Control Valve Purchase 2018, in an amount of $43,466 plus a 10% change
order authorization for a total not to exceed contract amount of $47,800 plus tax.
Michael D. Holley
General Manager / Water Utility Manager