HomeMy WebLinkAbout11 Participation in 2018 Paving and Drainage Projectenda Item #
CONSENT
To: Board of Directors
From. Brian Wright
Date. July 18, 2018
11
Subject: Consideration to Approve Water Utility Valve Box Adjustments
Associated with the Town of Truckee 2018 Paving and Drainage
Project
I WHY THIS MATTER IS BEFORE THE BOARD
Board authorization is required for procurements in excess of $15,000.
2. HISTORY
The Town of Truckee manages paving and drainage improvement projects along the
Town's public right of ways on an annual basis. These projects range in scope from
complete roadway removal and replacements, to mill and overlay maintenance
projects. The Town of Truckee awards construction contracts for the annual paving
and drainage projects through a publicly advertised competitive bidding process.
Included within the project scope of work are bid items for the excavation and
adjustment of water utility valve covers located within the project boundaries.
Following the award of the contract by the Town of Truckee each year, the District is
provided the option to either authorize the Town's contractor to perform the work at
the cost of the District, or assume responsibility for the adjustments utilizing District
3. NEW INFORMATION
On June 28, 2018 the Town of Truckee held a bid opening for the 2018 Paving and
Drainage Project and has determined Advanced Asphalt to be the lowest responsive
bidder. Included in the project's Bid Summary are line items for the adjustment of
water valve covers and utility covers. A breakdown of the itemized costs are included
in the following table:
Item Description
Unit Cost
Estimated Quantity
Total Estimated Cost
Adjust Water valve Cover to Grade
200
155
31,000
Adjust
Utility Cover to Grade (4'x6')
11200
6
71200
Adjust Utility Cover to Grade (2'x3')
11200
10
12,000
Total Estimated Cost
50,200
Staff has evaluated the costs associated with the completion of the work, including the
potential impact on current District projects and maintenance operations, and has
determined the most beneficial option for the District is to authorize the Town of
Truckee to include the valve adjustments within the scope of work for the 2018 Paving
and Drainage Project. If authorized by the District, the Town of Truckee will invoice
the District for reimbursement following the completion and inspection of all work.
4. FISCAL IMPACT
Sufficient funds exist in the adopted Water Utility's FY18 budget for this procurement.
Funds for this procurement will be from the Water General Fund.
5. RECOMMENDATION
Authorize the General Manager to accept the Town of Truckee proposal and costs
reimbursement to complete the water utility valve cover work associated with the 2018
Paving and Drainage Project, for a total cost to the District of $50,200, plus a 10%
change order authorization, for a total not to exceed amount of $55,220.
Michael D. Holley
General Manager / Water Utility Director