HomeMy WebLinkAbout14 Additional Work on Admin RemodelACTION
To: Board of Directors
From: Kathleen Neus
Date: July 18, 2018
Subject: Consideration of an Additional Change Order Allowance for the
District Administration Building Improvement Project
1. WHY THIS MATTER IS BEFORE THE BOARD
Board action is required for expenditures in excess of $15,000.
2. HISTORY
The current District office complex was designed and built in the early to mid 1980's.
There have been very minor changes with occasional paint over the last 30 years.
In 2016, the District hired Fringe Studio to work with staff on a new design for the
lobby and Customer Service areas. Even with the advances in technology the District
wants to maintain a one-on-one relationship with its customers.
The new design incorporates changes in technology, staffs interaction with customers,
Americans with Disability Act, the safety and security of District staff and customers.
In January of 2018 the District Administration Improvement Project, the Remodel, was
put out to bid. The District received three bids with REM Construction Inc., of
Paradise, CA the low bidder. The Board awarded the contract to REM at the March 7,
2018 Board meeting for an amount not to exceed $1,100,000. Demolition began on
April 4, 2018.
3. NEW INFORMATION
The Remodel has been moving along quite rapidly. To date, the floor the has been
completed and Donner Lake made a grand entrance. Carpeting has been laid
everywhere except the stairs. Security measures have been installed with a double
counter system with security doors and glass. New CAT 6e cabling has been run
throughout the entire Customer Service areas. The mens bathroom is functional with
a few items remaining specifically mirror, lights and trash receptacle; the ladies room
is a little further behind as not all the components have arrived.
There is always a concern regarding change orders in a project. It's a 30 year old
building "who knows what will be found". To date there have been 15 changes orders.
District initiated change orders amount to approximately $40,000 of the $67,000
spent. There are some changes still to come as staff identified five doors with
associated hardware that need to be changed. Staff added electrical and low -voltage
receptacles in floors of the new offices, new media locations at the counter both for
customers and staff. Floor the colors and type were changed for a more graphic
image of Donner Lake and its creeks. There was even a change order to repair
leaking water pipes in the ceiling.
As the work has progressed staff has noticed some other areas that require some
safety and security updates. As the contractor is currently on site, and the proposed
new work is similar in nature to the original contract staff is requesting an additional
$115,000 to complete this proposed new work. With the contractor on site there are
no new mobilization charges, REM's staff has the skills and qualifications to perform
the work. Lastly, as the crew is already here and familiar with the site and Town
requirements there would be less disruption to staff and customers.
District Council has also reviewed and approved the additional change order amount.
The new project would be to installed security walls upstairs at the landing and into the
General Management/Engineering areas.
4. FISCAL IMPACT
Sufficient funds exist within the Board adopted Electric Utility FY18 budget.
5. RECOMMENDATION
Authorize an additional change order allowance for the District Administration Building
Improvement Project to REM Construction Inc., for additional work to be completed in
the amount of $115,000 for a new contract not to exceed amount of $1,215,000,
Michael D. Holley
General Manager