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HomeMy WebLinkAbout19 Draft Minutesenda Item # MINUTES To: Board of Directors From: Shanna D. Kuhlemier, CMC Title: District Clerk Date: July 18, 2018 Minutes for the Meeting Dates Approval of Minutes for June 6, 2018 &June 18, 2018 19 REGULAR MEETING MINUTES June 6, 2018 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:01 p.m. in the TDPUD Boardroom by President Laliotis, 2. ROLL CALL Directors: Joe Aguera, Jeff Bender, Bob Ellis, and Vice President Paul Warmerdam, and President Tony Laliotis, EMPLOYEES PRESENT: Regina Wise, Steve Hollabaugh, Joe Horvath, Ian Fitzgerald, Ste- ven Poncelet, Kim Harris, Lisa Hall, Brian Wright, Michael Holley, and Shanna Kuhlemier, CONSULTANTS PRESENT —Steve Gross, District Counsel. OTHERS PRESENT —Lauren Schaake-Hudson, Jeff Loux, Town Manager (6:20 p.m.), and other members of the community. 3. PLEDGE OF ALLEGIANCE Director Ellis led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA —none. 5. PUBLIC INPUT President Laliotis called for public comment. President Laliotis closed public comment. 6. DIRECTOR UPDATE —none CONSENT CALENDAR 7. Consideration of a Contract for the AC Street Paving Repair 2018 Project (Minute Order 2018-33). 1.) Authorize the General Manager to execute a contract with Snow Removal Solutions for the AC Street Paving Repair 2018 Project, in an amount of $123,700 plus a 10% change order authorization for a total not to exceed contract amount of $136,000, 8. Consideration of a Contract to Purchase to Prosser Village Well Emergency Generator (Mi- nute Order 2018-34). 1.) 1. Reject Bay City Electric's bid as non -responsive; and 2.) 2. Authorize the General Manager to execute a contract with Valley Power Systems for the Prosser Village Well Emergency/Standby Generator procurement, in an amount of $62,900 plus a 10% change order authorization for a total not to exceed contract amount of $69,200 plus tax. 9. Consideration of a Purchase Agreement for the Cla-Val Hydraulic Control Valve Purchase 2018 (Minute Order 2018-35). Approve the resolutions to conduct and consolidate the District's November 2018 election: 1 June 6, 2018 1) Authorize the General Manager to execute a contract with Pace Supply for the Cla-Val Hydraulic Control Valve Purchase 2018, in an amount of $43,466 plus a 10% change order authorization for a total not to exceed contract amount of $47,800 plus tax. 10. Consideration to Approve Workers' Compensation Insurance Renewal (Minute Order 2018-36). 1) Authorize the General Manager to approve the workers' compensation insurance in- voice to SDRMA for Program Year 2018-2019 for a total amount not to exceed $238,413. 11. Consideration of Annual Resolutions for the Donner Lake Assessment District. 1) Adopt Resolution 201 &10 requesting Nevada County to collect the Donner Lake Assess- ment District No. 00-1 annual assessments for fiscal tax year 2018-2019; and 2) Adopt Resolution 201 &11 requesting Placer County to collect the Donner Lake Assess- ment District No. 00-1 annual assessments for fiscal tax year 2018-2019. 12. Consideration of Annual Resolutions for Special Tax: Old Greenwood and Gray's Cross- ing Communities Facilities Districts. 1) Adopt Resolution 201 &12 requesting Nevada County to collect the special taxes for the Old Greenwood 03-1 Communities Facilities District; and 2) b) Adopt Resolution 2018-13 requesting Nevada County to collect the special taxes for the Gray's Crossing 04-1 Communities Facilities District. 13. Consideration of a Contract for the 2018 Paving Project (Minute Order 2018-37). 1) Authorize the General Manager to execute a contract with West Coast Paving for the 2018 Paving Project, in an amount of $50,625 plus a 10% change order authorization for a total not to exceed contract amount of $55,700. President Laliotis called for public comment, there were none. President Laliotis closed public comment. Director Bender recused from Item 12 for a financial conflict of interest. President Laliotis commented there are joint purchasing authorities with various generators that could be used to procure instead of the longer more expensive public procurement process for Item number 8. Director Ellis moved, and Vice President Warmerdam seconded, that the Board approve the consent calendar. The motion passed unanimously (5-0), by a roll call vote. Director Bender recused from Item 12. SPECIAL BUSINESS 14. Consideration of Resolution 2018-14 to Commend Lauren Schaake-Hudson for Her Many Years of Service. Lisa Hall provided a presentation, which is available upon request. President Laliotis called for public comment, there were none. President Laliotis closed public comment. Board Comments: 2 June 6, 2018 • Congratulated Lauren on retirement. • Thanked Lauren for her service. Vice President Warmerdam moved, and Director Aguera seconded, that the Board approve staff recommendation. The motion passed unanimously (5mft by a roll call vote. President Laliotis called for a recess at 6:10 p.m. President Laliotis re -convened the meeting at 6: 20 p.m. ACTION 15. Consideration of the Audited Financial Report FY17. Regina Wise and Julie Desimore provided a presentation which is available upon request. President Laliotis called for public comment. Seeing none, President Laliotis closed public comment. Board Comments: • The audit was complete about a week ago. • Excellent work by staff and thanked the auditors. o It doesn't get any better. • Discussion on the pension liability. o There isn't anything the District can do at this point. Contribution rates are set by the state. • The schedule of expenditures for FEMA, is in compliance with FEMA. o This is the same process if the District received grant funds. • Commended staff on the hard work. Director Ellis moved, and Director Aguera seconded, that the Board President mark the ballot in support %J Nick Wilcox as a Special District Commissioner. The motion passed unanimously (5-0), by a roll call vote. 16. Consideration of the Sale of California Low Carbon Fuel Standard (LCFS) Credits and Ap- plying Revenue to the New EV Charger Rebate Program (Minute Order 2018-38). Steven Poncelet provided a presentation which is available upon request. President Laliotis called for public comment, there were none. Director Comments: • The District has an electric forklift. • A single family electric station costs about $300 to $700. • If we generate money from EV we spend on EV. • The growth rate was 2 vehicles five years ago and 26 last year. These are not huge number, but staff will analyze growth through the program. • Good program. 3 June 6, 2018 Vice President Warmerdam moved, and Director Ellis seconded, that the Board authorize the General Manager to sell the District's LCFS credits every year, starting with the 2017 credits, and apply the proceeds to fund a new Residential Level 2 EV Charger Rebate Program. The motion passed unanimously (5-0). WORKSHOPS 17a Workshop on the Statewide Community Infrastructure Program (SCIP) Lisa Hall, James Hamill, Managing Director, CSCDA, Rick Brandis, and Nicki Tallman, Brandis and Tallman provided a presentation which is available upon request. President Laliotis called for public comment. Jeff Cotton, Builder and Team member of JMA: • This benefit will provide a water line desired by the District about 1.3 million. • The infrastructure is not governed by the Town. o It is separate between the special district and City. President Laliotis closed public comment. Board Comments: • Attractive component is not administering the assessment District. • 1.2 million dollars in the District's improvements, loan to value is 3-1, is minimum. • Cost of litigation becomes more money. • This is a general proposal, within specific proposal with more information will be forth- coming. Jeff Cotton, stated: • This is the only project looking at SCIP, and the developers are working with the Town on roundabout, roads, drainage, trails and other improvements from the Town. • An HOA could not do SCIP financing. • In general all administration is from CSCDA. • Success in areas that are growing, Sacramento, Rocklin, city and unincorporated. San Diego. • Flexibility in special tax. Nicki Tallman stated: • Assessment district can not include maintenance of facilities, however, CFD's can. • Assessment districts are more fixed, not as flexible. • The Town is considering removing residential areas. • Determined on appetite for risk, but was formulated by the Town. Jeff Loux, Town Manager, stated: • The Town is in a similar position as the PUD on this topic. • Looking at the different programs. • Council has reviewed a draft local goals and policies. 4 June 6, 2018 • This will co y public financing. • Draft is e ludin residential developments specifically, will come back in front of Coun- cil July 1 • Assessm t nds are unrated. • Appetite for this debt is good right now. 18a Purchase Power Resource Review Joe Horvath provided a presentation which is available upon request. President Laliotis called for public comment, there were none. Board Comments: • Excel Energy's report was readily available on their website. As reported in public com- ment, those prices are not inclusive in its entirety. Not "all in" costs. • Continue to work with UAMPs to resource in the out years. • Appreciated staff following up with the suggestions from the public. o These complex issues always have more components, where only a couple are brought up in opposition. o Thanked Hollabaugh for keeping reality if the situation. o Renewable will cost more than other resources. o If this Board pushes for renewable it will be power at a higher cost. o Board sets the goal. • Board heard no nuclear from the community. • Time will tell if renewables will decrease in time. 19. Proposed Green Electricity Rate Program Joe Horvath provided a presentation which is available upon request. President Laliotis called for public comment. Jeff Loux, Town Manager, stated: • This is a general discussion and an opportunity. • The Town passed resolutions to push future 100% renewable power. • Pleased with the opportunity, as presented. • Recognizes that renewable costs more and the Town is happy to pay more. • Budgeted funds, and should go to Council next week. • Looking at participating for the first year, to see how it goes. • Council direction was less about the Town buying the opportunity, but the possibility of program growth. This will set a precedence for other customers. • Staff will market this program for the PUD. • Town will be a poster child to get more participation. • This will make customers more interested in this program. President Laliotis closed public comment. 5 June 6, 2018 Board Comments: • We didn't have much participation in the last green rate program. • As identified by the Town, hopefully Town participation will increase community partici- patio". • Staff will track the 4% income. • The power distributed is not 100% renewable, but the rate is. • The landfill power, is more consistent. Does not ramp but continues to run. • Use part of the rate for enchasing rates reserve or a separate reserve for renewable reserve. • Appreciates the Town as a participant for the program. • Request an annual update, and even more of a short term update in the beginning. The Board consensus was for staff to continue working on the process. 20. Truckee is EV Friendly Steven Poncelet provided a presentation which is available upon request. President Laliotis called for public comment, there were none. Board Comments: • The District has experiences very few maintenance problems with the charging stations. • Vehicles will not let you drive off with the charger attached. • The community may see more electric vehicles in the future. ROUTINE BUSINESS 21. Treasurers Report: May 30, 2018 a) Approval of the Treasurer's report of fund balances as of April 30, 2018. President Laliotis called for public comment, there were none. Director Bender moved, and Director Ellis seconded, that the Board approves the Treasurer's Report. The motion passed unanimously (5-0). b) Approval of disbursements for May 2018. President Laliotis called for public comment, there were none. Director Aguera moved, and Director Bender seconded, that the Board approves the Treasur- er's Report. The motion passed unanimously (5-0). 22. Approval of Minutes May 16, 2018. President Laliotis called for public comment, there were none. Director Ellis moved, and Vice President Warmerdam seconded, that the Board approve the Minutes. The motion passed unanimously (5-0). 6 June 6, 2018 President Laliotis held the meeting in abeyance and moved to the CFD 04-01 Gray's Crossing Meeting. President Laliotis re convened the meeting at 9:18 p.m. CLOSED SESSION — 9:18 p.m. 23. Closed Session Pursuant to Government Code Section 54957, Public Employee Perfor- mance Evaluation — General Manager's Performance Plan Review. No Reportable Action. 8:15 p.m. Director Bender recused for a portion due to a potential conflict of interest and left the meeting. ADJOURNMENT - 9:45 p.m. Director Aguera moved, and Director Ellis seconded, that the Board adjourns the meeting at 9:45 p.m. The motion passed unanimously (4-0). Director Bender was absent There being no further business before the Board, the meeting was adjourned at 9:45 p.m. to the next scheduled meeting of the Truckee Donner Public Utility District on July 18, 2018, at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tony Laliotis, President Prepared by Shanna D. Kuhlemier, CM , District Clerk 7 June 6, 2018 SPECIAL MEETING MINUTES June 18, 2017 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 11:35 a.m. in the TDPUD Board room by Vice President Warmerdam, 2. ROLL CALL Directors: Jeff Bender Joe Aguera, Bob Ellis, Vice President Warmerdam and President Tony Laliotis (11:39 a.m.). EMPLOYEES PRESENT: Michael Holley and Shanna Kuhlemier. CONSULTANTS PRESENT —Steve Gross, District Counsel. OTHERS PRESENT — none. 3. PLEDGE OF ALLEGIANCE —was led by Michael Holley 4. CHANGES TO THE AGENDA — none. 5. PUBLIC INPUT Vice President Warmerdam called for public comment. Seeing none, Vice President Warmerdam closed public comment. 6. DIRECTOR UPDATE —none. WORKSHOP 7. District Counsel, Steve Gross Provided Sexual Harassment Prevention Training as Required by Law. Steve Gross provided a presentation and training. Vice President Warmerdam called for public comment, there were none. ADJOURNMENT - 1:36 p.m. Director Bender moved, and President Laliotis seconded, that the Board adjourn the meeting at 1:36 p.m. The motion passed unanimously (5-0). There being no further business before the Board, the meeting was adjourned at 1:36 p.m. to the next scheduled meeting of the Truckee Donner Public Utility District on July 18, 2018 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Paul Warmerdam, Vice President Prepared by Shanna D. Kuhlemier, CMC, Deputy District Clerk 1 June 18, 2017