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HomeMy WebLinkAboutEstimate__FWI Digital Media__070218Create Date 6/13/2018 4:09 PM 1221 Broadway Denver, CO 80203 (877) 204-6679 Phone (720) 221-0720 Fax https://www.fourwindsinteractive.com/ Estimate Number Q-03941-1 ESTIMATE PLEASE DO NOT ISSUE A PURCHASE ORDER OFF OF THIS DOCUMENT. PRODUCTS AND PRICING ARE NOT FINAL OR BINDING Quote Information Proposal Title:Truckee Donner PUD__2018 Remodel Prepared By:Dallal Samaan Customer Name:Truckee Donner PUD Email:dallal.samaan@fourwindsinteractive.com Customer Contact:Ian Fitzgerald Phone:720-389-3716 Email: ianfitzgerald@tdpud.org Mobile:Phone:530-582-3952 Contracting Entity:Truckee Donner PUD Address Information Ship To:Bill To: Name:Truckee Donner PUD Name:Truckee Donner PUD Contact:Ian Fitzgerald AP Contact:Ian Fitzgerald Address: 11570 Donner Pass Road Truckee, CA 96161 USA Address:  11570 Donner Pass Rd Truckee, CA 96161 USA Phone:  530-582-3952 Phone:530-582-3952 Email:ianfitzgerald@tdpud.org Email:ianfitzgerald@tdpud.org Customer Infrastructure Solution:  Infrastructure Not Quoted Legal Display Item Number Description List Unit Price Discount Customer Unit Price Quantity Billing Total Billing Frequency Contract Term (Months) FWPW-31 Requires Content Player 5.3, Intel® i3-7100U 2.4Ghz Dual Core, Intel HD620 Graphics, 256GB Storage, WIFI, Windows 10 IOT Enterprise LTSB16, 4GB RAM, 65W, 1 Hdmi, 4-USB 3.0, RJ45, 3 year Swap- It service. 32°F ~ 140°F Cables Included: Hdmi, 7' CAT5e $799.00 $0.00 $799.00 1 $799.00 One-Time 32SM5KD- B Non-Touch, LG 32”, Resolution 1920x1080, Power cable included, RS232, VESA 200x200mm, 3 year Warranty, Landscape & Portrait, Stand not included $573.21 $0.00 $573.21 1 $573.21 One-Time Confidential between Customer and FWi. Not for distribution Page 1 of 7 Create Date 6/13/2018 4:09 PM 1221 Broadway Denver, CO 80203 (877) 204-6679 Phone (720) 221-0720 Fax https://www.fourwindsinteractive.com/ Estimate Number Q-03941-1 ESTIMATE PLEASE DO NOT ISSUE A PURCHASE ORDER OFF OF THIS DOCUMENT. PRODUCTS AND PRICING ARE NOT FINAL OR BINDING Item Number Description List Unit Price Discount Customer Unit Price Quantity Billing Total Billing Frequency Contract Term (Months) PF640 Paramount™ Universal Flat Wall Mount For 32" to 46" TV's $32.00 $0.00 $32.00 1 $32.00 One-Time Customer Service Area Item Number Description List Unit Price Discount Customer Unit Price Quantity Billing Total Billing Frequency Contract Term (Months) 55UH5C Non-Touch,LG 55”, Resolution 3840x2160, Inputs DPx1, HDMIx1,DVI- Dx1,USBx1, Power cable included, Power Cable included, 48.8Wx28.6Hx1.5D,Bezel 12.1mm(T)12.6mm(R/ L)15.7mm(B), RS232, VESA 300x300mm,3 year Warranty,Landscape & Portrait, Stand not included $1,477.98 $0.00 $1,477.98 3 $4,433.94 One-Time CMJ300 Ceiling Plate For 4"x4" Unistrut® and Structural Ceiling $25.00 $0.00 $25.00 3 $75.00 One-Time AEC0810 8'-10' Extension Column blk $140.00 $0.00 $140.00 3 $420.00 One-Time PLCM-2- UNL Straight Column Flat Panel Ceiling Mount Supports 32" - 90" displays $191.00 $0.00 $191.00 3 $573.00 One-Time FWPW-31 Requires Content Player 5.3, Intel® i3-7100U 2.4Ghz Dual Core, Intel HD620 Graphics, 256GB Storage, WIFI, Windows 10 IOT Enterprise LTSB16, 4GB RAM, 65W, 1 Hdmi, 4-USB 3.0, RJ45, 3 year Swap- It service. 32°F ~ 140°F Cables Included: Hdmi, 7' CAT5e $799.00 $0.00 $799.00 3 $2,397.00 One-Time Confidential between Customer and FWi. Not for distribution Page 2 of 7 Create Date 6/13/2018 4:09 PM 1221 Broadway Denver, CO 80203 (877) 204-6679 Phone (720) 221-0720 Fax https://www.fourwindsinteractive.com/ Estimate Number Q-03941-1 ESTIMATE PLEASE DO NOT ISSUE A PURCHASE ORDER OFF OF THIS DOCUMENT. PRODUCTS AND PRICING ARE NOT FINAL OR BINDING Video Wall Item Number Description List Unit Price Discount Customer Unit Price Quantity Billing Total Billing Frequency Contract Term (Months) 55LV35A- 5B Non Touch LG 55" Video wall display 5mm bezel 1920 x 1080 resolution $3,077.00 $0.00 $3,077.00 5 $15,385.00 One-Time FWPW- OCTO10- SW 8 output Media Player i7 - 6700, 256 GB SSD Windows 10 IOT Enterprise LSTSB 16 Nvidia PNY NVS810 DP 8GB RAM controller card. WIFI, 4X USB 3.0, 3 year Swap-it Service, 1 USFF. Includes wall mount. Includes 8 Mini DP to DP adapters. Requires CP 5.3 or > $2,671.00 $0.00 $2,671.00 1 $2,671.00 One-Time PLCM-2- UNL Straight Column Flat Panel Ceiling Mount Supports 32" - 90" displays $191.00 $0.00 $191.00 5 $955.00 One-Time AEC0810 8'-10' Extension Column blk $140.00 $0.00 $140.00 5 $700.00 One-Time PLCM-2- UNL Straight Column Flat Panel Ceiling Mount Supports 32" - 90" displays $191.00 $0.00 $191.00 5 $955.00 One-Time Meeting Room Management Item Number Description List Unit Price Discount Customer Unit Price Quantity Billing Total Billing Frequency Contract Term (Months) FWP- 10AIOA-L 10.1” Touch - Landscape- Philips Android, 1280x800, PoE + 30w, 8gb memory, No Camera, LED light bars, Speakers, Power Supply, Built in wall mount, 3 year Swap-IT service. *If using power brick for power an enclosure must be quoted* $350.00 $0.00 $350.00 6 $2,100.00 One-Time Confidential between Customer and FWi. Not for distribution Page 3 of 7 Create Date 6/13/2018 4:09 PM 1221 Broadway Denver, CO 80203 (877) 204-6679 Phone (720) 221-0720 Fax https://www.fourwindsinteractive.com/ Estimate Number Q-03941-1 ESTIMATE PLEASE DO NOT ISSUE A PURCHASE ORDER OFF OF THIS DOCUMENT. PRODUCTS AND PRICING ARE NOT FINAL OR BINDING Item Number Description List Unit Price Discount Customer Unit Price Quantity Billing Total Billing Frequency Contract Term (Months) FWI BOOKED - Meeting Room Kit FWI BOOKED – Meeting Room Kit – Services to integrate scheduling platform, configure booked application, deploy and train solution administrator $5,040.00 $-840.00 $4,200.00 1 $4,200.00 One-Time FWI-LIM- DEVICESETUP Limited Player Device Setup and Configuration (FWI & CUSTOMER PROVIDED HW) $50.00 $0.00 $50.00 6 $300.00 One-Time FWI BOOKED - Interactive Meeting Room License-A Software Licenses for the Meeting Room Solution Kit (FWI BOOKED) - Annual Subscription Billing $500.00 $0.00 $500.00 6 $3,000.00 Annually 36 Interactive Display Item Number Description List Unit Price Discount Customer Unit Price Quantity Billing Total Billing Frequency Contract Term (Months) FWPW-51 Requires Content Player 5.3, Intel® i5- 7260U 2.2GHz 4Mhz Cache, Intel Iris HD640 Graphics, 128 GB Storage, WIFI, Windows 10 IOT Enterprise LTSB 8GB RAM, 65W, 1 Hdmi, 4-USB 3.0, RJ45, 3 year Swap-It service, 32°F ~ 140°F Cables Included: Hdmi, 7' CAT5e $999.00 $0.00 $999.00 1 $999.00 One-Time SFX645P FLAT SmartMountXT® Security Universal Flat Wall Mount for 32"-60" Flat Panel Displays $45.00 $0.00 $45.00 1 $45.00 One-Time Confidential between Customer and FWi. Not for distribution Page 4 of 7 Create Date 6/13/2018 4:09 PM 1221 Broadway Denver, CO 80203 (877) 204-6679 Phone (720) 221-0720 Fax https://www.fourwindsinteractive.com/ Estimate Number Q-03941-1 ESTIMATE PLEASE DO NOT ISSUE A PURCHASE ORDER OFF OF THIS DOCUMENT. PRODUCTS AND PRICING ARE NOT FINAL OR BINDING Software Licenses Item Number Description List Unit Price Discount Customer Unit Price Quantity Billing Total Billing Frequency Contract Term (Months) FWI- Content Player - Subscription License-A Content Player License - Subscription License - Annual Billing $1,800.00 $-250.00 $1,550.00 5 $7,750.00 Annually 36 FWI- Content Player - Subscription License-A Content Player License - Subscription License - Annual Billing $1,800.00 $-1,396.28 $403.72 1 $403.72 Annually 36 Professional Services Project Item Number Description List Unit Price Discount Customer Unit Price Quantity Billing Total Billing Frequency Contract Term (Months) Professional Services Professional Services - Billed Monthly As Incurred $185.00 $-20.00 $165.00 152 $25,080.00 Monthly as Incurred FWI- DEVICESETUP Player Device Setup and Configuration (FWi- provided hardware) $92.50 $0.00 $92.50 5 $462.50 One-Time FWI-ADV- DEVICESETUP Player Device Setup and Configuration (FWi- provided hardware – Advanced Device) - Video Wall Player $185.00 $-92.50 $92.50 1 $92.50 One-Time Software $11,153.72 Hardware $33,113.15 Professional Services $30,135.00 Subscription Services $0.00 Annual Maintenance $0.00 Estimated Charges $0.00 First Year Total $74,401.87 Annual Recurring Fees $11,153.72 Confidential between Customer and FWi. Not for distribution Page 5 of 7 Create Date 6/13/2018 4:09 PM 1221 Broadway Denver, CO 80203 (877) 204-6679 Phone (720) 221-0720 Fax https://www.fourwindsinteractive.com/ Estimate Number Q-03941-1 ESTIMATE PLEASE DO NOT ISSUE A PURCHASE ORDER OFF OF THIS DOCUMENT. PRODUCTS AND PRICING ARE NOT FINAL OR BINDING Prepayment Options For Recurring Fees due on an annual basis over the term of the Contract, FWi offers its customers a discount of 6% for each year payment is made in advance. For example, if over a three year term payment for years 2 and 3 are made at year 1, the customer will receive a 6% discount on payment #2, as it was made one year in advance, and a 12% discount on payment #3, as it was made two years in advance. Year 1 Year 2 Year 3 Total Year 4 Year 5 Total Total Recurring Fees $11,153.72 $11,153.72 $11,153.72 $33,461.16 $11,153.72 $11,153.72 $55,768.60 Prepayment Discounts Are Available Prepayment Discount -6%12%18%24% Discounted Total**$11,153.72 $10,484.50 $9,815.27 $9,146.05 $8,476.83 Prepayment Total**$11,153.72 $21,638.22 $31,453.49 $40,599.54 $49,076.37 Normal Four Winds Contract Term Available Extension Prepayment Option (initial at most one*): Period Amount**Initial Here 2 Years $21,638.22 Please note that if you select 4 or 5-year prepayment, your contract will be written for a corresponding Term. 3 Years $31,453.49 Prices will not be raised for any prepaid periods. At the end of the prepayment period, invoicing of Recurring Fees will resume pursuant to the Agreement.  4 Years $40,599.54 Please note that if you select 4 or 5-year prepayment, your contract will be written for a corresponding Term. 5 Years $49,076.37 Please note that if you select 4 or 5-year prepayment, your contract will be written for a corresponding Term. No Prepayment Please note that if you select 4 or 5-year prepayment, your contract will be written for a corresponding Term. * No Selection implies client will not prepay. **Totals shown are for Recurring Fees only; additional one-time fees are not included in prepayment options. Terms & Conditions Invoice and Payment Terms Payments on all products, services, and deposits are billed on Net 30 terms unless otherwise stated in the addendum section of this document. Hosting and FWI Drive Services Customer agrees that it shall not push sensitive or proprietary data to any environment hosted by FWI. Subscription Software Licenses (Annual or Monthly billing) The first year of the Subscription Software license term will be billed immediately after the Contract is signed by the Customer and the appropriate software term will commence on the first day of the Month after the Contract is signed by the Customer. Hardware Hardware orders greater than $25,000 shipped within the United States or to Canada will require a deposit equal to 100% of the Hardware amount identified herein, unless otherwise set out in an Addendum. Hardware orders shipped outside of the United States and Canada a deposit equal to 100% of the Hardware amount identified herein regardless of the total dollar amount, unless otherwise set out in an Addendum. If a Hardware Deposit is required, Customer hereby acknowledges its understanding that projects will not begin until such deposit payments have been received by FWI. Shipping charges will not be included on deposit invoices. Confidential between Customer and FWi. Not for distribution Page 6 of 7 Create Date 6/13/2018 4:09 PM 1221 Broadway Denver, CO 80203 (877) 204-6679 Phone (720) 221-0720 Fax https://www.fourwindsinteractive.com/ Estimate Number Q-03941-1 ESTIMATE PLEASE DO NOT ISSUE A PURCHASE ORDER OFF OF THIS DOCUMENT. PRODUCTS AND PRICING ARE NOT FINAL OR BINDING Please Inspect hardware and boxes carefully for any damage to box. If any damage to box is noted please immediately take pictures of the box/boxes and hardware inside. Please report immediately to FWi Project Manager so freight claim can be submitted and processed for replacement. Failure to do so removes Four Winds Interactive from all liability for any damaged products. Any special delivery services such as lift gate requirements, construction sites, government properties, trade shows deliveries, ones requiring appointments, redeliveries, or other special delivery situations that may occur are subject to additional charges to the customer. These situations are not always known ahead of the delivery attempt and will be billed on the back end of the job. Shipping Shipping charges will be invoiced for hardware as incurred and will identify any offset if a Hardware Deposits has been received by FWI in advance. Professional Services Professional Services offered on a fixed fee basis are billed immediately after the Contract is signed by the Customer. Professional Services offered on a time and materials billing is invoiced monthly in arrears. Taxes Taxes, if applicable, will be included on the invoice for the associated item charge. Customers exempt from sales taxes must provide valid documentation to FWI prior to the time of invoicing. Acknowledgement of Contract Documents: The Final form of this document will have signature lines for each Party. By signing on the signature line, the Parties accept and agree to the terms contained in the following documents: 1. The Master Software and Services Agreement for Direct to End User 2017 Subscription http://res.cloudinary.com/hbttjq0il/image/upload/v1507755395/Master_Software_and_Services_Agreement_for_Direct_to_End_User_2017_Subscription.pdf 2. The Statement of Work and/or any Professional Service Package descriptions appended to this quote. FWi Partner: If the Entity signing this Quote is an FWI Partner, it is hereby acknowledged that in addition to the terms of this Quote, a valid FWI Partner Agreement has been executed and is incorporated by reference. By signing on the authorized signature lines, or by issuing a Purchase Order that expressly references this quote and has been approved in advance by FWI, the Contracting Entity, including its authorized agents, agree that the contract documents referenced above are binding and enforceable, and apply to the software, services and/or hardware to be utilized by the Contracting Entity and/or the Customer as set forth on this quote. The Contracting Entity and/or the Customer further acknowledges that any PO terms, which contradict the contract documents above, shall have no force and effect. By signing below the signatory warrants and represents that he/she is an authorized representative of either Four Winds Interactive, LLC on the one hand, or the Contracting Entity and Customer on the other, and can legally bind these entities accordingly. Disclaimer This is an estimate only and is not a quote or offer to provide services. All prices are subject to change without notice. Equipment and Software availability may also change without notice. Professional services hours may vary based upon specific job requirements and complexities as determined by the professional services team. For an official sales quote please contact the sales representative listed above. Confidential between Customer and FWi. Not for distribution Page 7 of 7 Copyright © 2015 Four Winds Interactive LLC. All rights reserved. All documentation and any other material supplied in this r esponse remain the exclusive property of Four Winds Interactive LLC. Any use or copying of such materials without specific authorization is prohibited. 1.877.204.6679 www.fourwindsinteractive.com 1221 Broadway sales@fourwindsinteractive.com Denver CO 80203 FWI Enhanced Hardware Replacement Service – Select Media Players The Four Winds Interactive Enhanced Hardware Replacement Service for Select Media players (The Service) is an advance replacement service provided for malfunctioning Media Players purchased from FWI. Occasionally, media players will fail or have issues. In these cases, in addition to working with the Manufacturer to facilitate t he underlying Manufacturer’s warranty, FWI will “swap” the Customer’s media player with a similar factory refurbished player from the FWI “swap pool” of advanced-replacement players. The Enhanced Hardware Replacement Service for Select Media players reduces the “down-time” experienced when the Customer has a malfunctioning player. Service Details In the event that the Customer experiences a media player hardware failure of any kind, the customer should contact FWI Technical Support to initiate The Service. The FWI Technical Support team will remotely troubleshoot the malfunctioning media player. This remote troubleshooting will require customer participation to perform common troubleshooting tasks. If a customer is unable or unwilling to perform these tasks, they may choose to contract onsite technical services with FWI to complete this step. If the FWI Technical Support team is unable to solve the problem remotely, the team will initiate The Service as follows: • The FWI team will validate that the media player is within the Manufacturer’s warranty period. The Service is only available for media players that are under manufacturer’s warranty. Copyright © 2015 Four Winds Interactive LLC. All rights reserved. All documentation and any other material supplied in this r esponse remain the exclusive property of Four Winds Interactive LLC. Any use or copying of such materials without specific authorization is prohibited. • The FWI RMA team will send an online form with the necessary details already filled out for the Customer to sign and return electronically. • Once FWI receives completed customer form, FWI RMA team will initiate the replacement with the Hardware Solutions team. • The FWI Hardware solutions team will select the appropriate media player from the replacement “swap pool”, and will configure the player according to the last known configuration settings if the customer previously purchased PC Configuration services from FWI. If no prior PC Configuration services were purchased, the FWI Hardware solutions team will configure with base settings and the customer will be responsible to apply final configuration steps once the player arrives at customer location. • The appropriate media player may be a different model # than the original unit based on current product availability from vendors. The replacement device will meet or exceed the specifications of the original device. • Once configured, FWI will ship replacement player to designated customer address via two day shipping. • FWI will make best efforts to have replacement player arrive at designated customer location within 2 business days from the initiation of The Service. The replacement shipment will include only a replacement of the failed item. Cable, power supplies and other hardware items will not be included in the replacement shipment, and therefore Customer should retain the originals. • FWI will include shipping label and instructions with the replacement player. Customer will be responsible for returning malfunctioning player to FWI within 15 days from receiving replacement player. FWI will invoice customer for any media players that are not returned to FWI within designated timeframe. • Once FWI receives the malfunctioning player, FWI will work with Manufacturer to determine if the hardware can be repaired, or if it needs to be replaced. Any repaired or replaced hardware will return to the FWI “spares pool” of media players. Customer will not receive their original media player back after it is repaired/replaced; the replacement player is the permanent. As such, the warranty for this device will remain with an initiation date of when the original player was purchased, not when subsequent replacement players were delivered. Exclusions • The Service is only available for select media players purchased through FWI and within the Continental US. • Services are only provided for hardware within Manufacturer’s warranty and is limited to a 3 year period Copyright © 2015 Four Winds Interactive LLC. All rights reserved. All documentation and any other material supplied in this r esponse remain the exclusive property of Four Winds Interactive LLC. Any use or copying of such materials without specific authorization is prohibited. unless specifically addressed under separate terms. • Peripheral hardware components purchased through FWI are not included in the advance replacement program and are covered solely under the manufacturer’s warranty for those components (things like TV tuner cards). • The Manufacturer’s warranty terms apply and may constrain the approved replacement o f hardware. (Common examples of failures not covered under warranty would be: physical / water damage; power quality problems; dirt build up; customer inflicted physical damage; or improperly used power supplies resulting in electrical damage to the player device).