HomeMy WebLinkAbout10 Funding Agreement Amendment with the Town of Truckeeenda Item #
CONSENT
10
To: Board of Directors
From: Regina Wise
Date: August 01, 2018
Subject: Consideration of a Funding Agreement Amendment with the Town
of Truckee
1. WHY THIS MATTER IS BEFORE THE BOARD
This item is before the Board to ratify an agreement with the Town of Truckee (Town)
for the Envision DPR project.
2. HISTORY
The District regularly collaborates with the Town of Truckee on various projects
through out the District to ensure standardization of District facilities. Starting in 2015,
the Town embarked on the Envision DPR Project, consisting of safety measures and
beautification through the corridor of Donner Pass Road (DPR) from Frates Lane to
Richards Boulevard, In 2015, District staff was approached to participate in this
project including a request to underground approximately 4,500 feet of District
facilities. The Town and District staff agreed to participate in the project utilizing the
existing conduit in the for District purposes. Further solidifying in the agreement a cost
to pay for the District's asset (conduit) in the amount of $550,000. This agreement is
cost neutral for the District.
3. NEW INFORMATION
These agreements are not usually brought to the Board. However, in review of the
infrastructure along Donner Pass Road it was found that an additional opportunity
arose to utilize the resources during this project. There is a financial benfit to install
additional conduit during the open trench part of construction. This particular conduit
will be dedicated for District communications. This additional cost is just over $89,000
providing a significant cost savings to the District due to the pooled resources to
complete such a project. The additional cost was put out to bid by the Town as the
lead agency on this project negating the District's need to do such. This provided a
need for an amendment to the original agreement with the Town of Truckee, thus
requiring Board approval.
4. FISCAL IMPACT
Fiscal impact is consistent with the Board adopted Electric Utility's FY18 Budget.
5. RECOMMENDATION
Staff recommends the Board ratify both the Agreement with the Town of Truckee
dated November 17, 2017, and the subsequent First Amendment.
Lisa Hall
Administrative Services Director
47W �
Michael D. Holley
General Manager