HomeMy WebLinkAbout11 Video Security Servicesenda Item #
To: Board of Directors
From: Ian Fitzgerald
Date. August 01, 2018
Subject: Consideration of a Contract for Video Security Services
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of $15,000.
2. HISTORY
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The District's strives to provide a safe, secure business atmosphere for both our
customers and employees, and secure its water and electric infrastructure. The
District's main building, substations, and remote water facilities have some physical
security measures in place to help ensure the integrity of the facilities from external
threats. Physical security measures include chain -link fencing, locked gates, extensive
lighting.
A physical security program typically comprises five distinct elements; deterrence,
delay, detection, assessment, and communication. In addition to the physical security
elements, the District has also built a strong network infrastructure to monitor the main
office building, and many remote water and electric sites. Surveillance systems will
supply the missing elements to our physical security program by providing the means
to detect and assess threats to District facilities. In addition to intruder threat detection
and assessment, remote surveillance can also play an important role responding to
emergency situations.
For the past 5 years, the District has run video surveillance successfully at 20 electric
and water stations and at the main District offices and corporation yard, using Bosch
cameras and Genetec security center software. These projects have demonstrated
that the existing infrastructure can handle many high definition cameras, detect
3. NEW INFORMATION
To continue to provide both security and operational safety to District facilities, staff is
proposing to extend the existing system to an additional ten properties. In order to
maintain consitency with a single technology, take advantage of existing staff
knowledge and training, and leverage software automation, the District is again
looking to install Bosch security cameras. This project will bring the total number of
protected District facilities to above 56%.
The District also has the opportunity to continue working with OJO Technology; who
installed the last set of surveillance camera technology at twenty-one sites in 2016.
OJO has knowledge of the District, our requirements for installation, and familiarity
with Truckee conditions that affect video surveillance.
The State %J California has compevely bid Bosch camera equipment through the
distributor OJO Technology and other vendors as part of the California Multiple Award
Schedule (CMAS) and Western States Contracting Alliance (WSCA) programs. CMAS
is administered by the California Department of General Services and offers a wide -
variety of commodities, non -Information Technology services, and Information
Technology products and services at prices which have been assessed to be fair,
reasonable, and competitive.
The District is eligible to take advantage of State bids through CMAS and WSCA, by
way of District Code 3.08.060 Joint Purchasing with the State of California and Other
Public Agencies. This section states, in part, "The District may purchase materials,
equipment, supplies, information technology products and services through the State
of California procurement program...".
The security camera equipment and installation quote from OJO Technology, is
summarized below:
fVlaterials
$37,937.18
Labor
$91,657.49
SelesTax
$31319.50
Software Li
$8%551.98
Shipping
$1,009.31
Bond
$2,849.54
Total
$145,327.00
4. FISCAL IMPACT
Sufficient funds exist in the Board adopted Water Utility's and Electric Utility's adopted
FY18 budget for this procurement.
5. RECOMMENDATION
Authorize the General Manager to execute a contract with OJO Technology for the
purchase and installation of Bosch security cameras and Genetec software licenses,
in an amount of $145,327 plus a 10% change order authorization for a total not to
exceed contract amount of $159,860.
Ian Fitzgerald
Information Technology Director /CIO
Michael D. Holley
General Manager