HomeMy WebLinkAbout12 RTU Purposeenda Item
To: Board of Directors
From: Roe Vernon
Date: August 01, 2018
Subject: Consideration of a Contract for PLC -Based Remote Telemetry Units
(RTUs)
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for procurement over $15,000,
2. HISTORY
At the May 02, 2012 Board meeting, a workshop
District's existing Water System's Supervisory Control
system and the planned proposal for its replacement.
that the existing SandakAvery SCADA was outdated,
was
presented to discuss the
and Data Acquisition (SCADA)
At that time, it was presented
Since this time, staff has completed 100% of the SCADA back -end servers, and 35%
of the water stations. Donner Lake, Gateway, Glenshire, Hirschdale, and the
Ponderosa Palisades Hydro systems are completed. This fall staff will also complete
the 6170 Zone that encompasses the District's largest tank, and 5 wells. This will
bring the station completion up to 40%.
3. NEW INFORMATION
The next phase includes the replacement of next most critical Tahoe Donner pump
stations, Donner Trails and Soma Sierra, and replacing the Prosser Heights system.
This phase of the upgrade requires the purchase of eight Remote Telemetry Unit
(RTU) cabinets and Programmable Logic Controllers (PLC), bringing these locations
up to the latest technology and incorporating their operations into the existing new
SCADA system. These new cabinets are compatible with the existing cabinets and
reflect the currently forecasted needs for automation functions as defined by the IT
Master Plan.
A request for Bids for this phase of the SCADA project was issued on June 29, 2018.
The District advertised in the Sierra Sun on July 6, 2018. Bids were opened on July
24, 2018 at 2:00 P.M. The following four bids were received:
Bidder
Amount
Responsive
Relevant Solutions
$141,807.00
No
Industrial Control & Design
$174,571099
No
TESCO Controls, Inc.
$188,070.00
No
R.O.K. Solid Controls, Inc.
$1551527.00
No
George T. Hall
1$144,383.00
IYes
The non -responsive bids all failed to meet the specifications regarding a bid
requirement to submit a completed bill of materials.
Staff has reviewed all bids for accuracy and compliance with District specifications and
has determined George T. Hall to be the lowest responsive bidder.
4. FISCAL IMPACT
Sufficient funds exist in the Water Utility's adopted FY18 budget for this procurement.
5. RECOMMENDATION
1) Make a finding that Relevant Solutions, Industrial Control & Design, TESCO
Controls, Inc. and R.O.K. Solid Controls, Inc. bids are non -responsive; and
2) Authorize the General Manager to execute a contract with George T. Hall in an
amount of $144,383 plus a 107o change order authorization for a total not to exceed
contract amount of $158,821 plus tax.
Ian Fitzgerald
Information Technology Director /CIO
Michael D.
Holley
General Manager