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Home My WebLink About17 Draft Minutesenda Item # MINUTES To: Board of Directors From: Shanna D. Kuhlemier, CIVIC Title: District Clerk Date. August 01, 2018 Minutes for the Meeting Dates Approval of Minutes for July 18, 2018 17 REGULAR MEETING MINUTES July 18, 2018 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 p.m. in the TDPUD Boardroom by President Laliotis. 2. ROLL CALL Directors: Joe Aguera, Jeff Bender, Bob Ellis, Vice President Paul Warmerdam, and President Tony Laliotis. EMPLOYEES PRESENT: Regina Wise, Steve Hollabaugh, Joe Horvath, Ian Fitzgerald, Steven Poncelet, Joe Horvath, Lisa Hall, Brian Wright, Michael Holley, and Shanna Kuhlemier. CONSULTANTS PRESENT —Steve Gross, District Counsel. OTHERS PRESENT 3. PLEDGE OF ALLEGIANCE Director Aguera led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA —none. 5. PUBLIC INPUT President Laliotis called for public comment. President Laliotis closed public comment. 6. DIRECTOR UPDATE —none. CONSENT CALENDAR 7. Consideration of Adopting Resolution 2018-15, Updating Unclaimed Funds Process. • Adopt Resolution 2018-15 8. Consideration of Scheduling a Public Hearing Related to Adoption of a Green Energy Rate. • Schedule a Public Hearing. 9. Consideration of Approving Contracts with Fortinet and Infobond to Upgrade Network Firewalls (Minute Order 2018-39). 1) Authorize the General Manager to execute a contract with Fortinet for firewall hardware, software licenses, in an amount of $139,118 plus a 10% change order authorization for a total not to exceed contract amount of $153,030; and 2) Authorize the General Manager to execute a contract with Infobond for professional services in an amount of $16,600 plus a 10% change order authorization for a total not to exceed contract amount of $18,2600 10. Consideration of Approving a Contract with Four Winds Interactive for Digital Media Hard- ware, Software, and Development (Minute Order 201840). • Authorize the General Manager to execute a contract with Four Winds Interactive for digital media hardware, software licenses, and development, in an amount of $74,402 plus a 10% change order authorization for a total not to exceed contract amount of $81,842, 1 July 18, 2018 11. Consideration to Approve Water Utility Valve Box Adjustments Associated with the Town of Truckee 2018 Paving and Drainage Project (Minute Order 201841). • Authorize the General Manager to accept the Town of Truckee proposal and costs reim- bursement to complete the water utility valve cover work associated with the 2018 Paving and Drainage Project, for a total cost to the District of $50,200, plus a 10% change order authorization, for a total not to exceed amount of $55,220. President Laliotis called for public comment, there were none. President Laliotis closed public comment. Director Ellis moved, and Vice President Warmerdam seconded, that the Board approve the con- sent calendar. The motion passed unanimously (5-0), by a roll call vote. ACTION 12. Consideration of Ratifying an Emergency Procurement of Donner Creek Well Replacement Motor (Minute Order 201842). Brian Wright provided a presentation which is available upon request. President Laliotis called for public comment, there were none. Board Comments: • Cost of rebuilding the pump is generally not financially feasible. • Kudos to staff, especially the GM for the quick action and a great outcome. • Should there be an opportunity to change code to reflect the next regularly scheduled meet- ing as appose to the current policy, request staff bring that change back to the Board. Vice President Warmerdam moved, and Director Aguera seconded, that the Board approve the staff recommendation. The motion passed unanimously (5-0). 13. Consideration of an Electric Utility Cost of Service and Rate Study (Minute Order 2018-43). Lisa Hall provided a presentation which is available upon request. President Laliotis called for public comment, there were none. Director Comments: • The study will be completed by December, requiring a public hearing and noticing. • There will be a portion dedicated to the green rate. • Discussion on a public comment that was submitted earlier in the day. Director Ellis moved, and Vice President Warmerdam seconded, that the Board approve the staff recommendation. The motion passed unanimously (5-0). 14. Consideration of an Additional Change Order Allowance for the District Administration Building Improvement Project (Minute Order 2018-43). 2 July 18, 2018 Steven Poncelet provided a presentation which is available upon request. President Laliotis called for public comment, there were none. Director Comments: • Safety is a huge focus for the District. • There were times of inconvenient working conditions, but the air quality remained good. • Appreciates staffs commitment to safer, better working conditions. Vice President Warmerdam moved, and Director Aguera seconded, that the Board approve the staff recommendation. The motion passed unanimously (5-0). WORKSHOPS 15. Vegetation Management Program Joe Horvath provided a presentation which is available upon request. President Laliotis called for public comment, there were none. Board Comments: • Increase of almost 50%, which is not an insignificant increase. • We don't really have a choice, due to new regulations. 16. Your Online SmartHub Account Steven Poncelet provided a presentation which is available upon request. President Laliotis called for public comment, there were none. 17. Proposed Reorganization of the Electric Utility Joe Horvath provided a presentation which is available upon request. President Laliotis called for public comment, there were none. Board Comments: • The regulatory reporting for the District is at an all-time high, taking away time for Depart- ment Heads to do other work. • The assistant position will allow ease of coverage and a mechanism to move up within the District. ROUTINE BUSINESS 19. Treasurers Report: June 30, 2018 a) Approval of the Treasurer's report of fund balances as of April 30, 2018. President Laliotis called for public comment, there were none. 3 July 18, 2018 Director Bender moved, and Director Ellis seconded, that the Board approves the Treasurer's Re- port. The motion passed unanimously (&0). b) Approval of disbursements for June 2018. President Laliotis called for public comment, there were none. Director Aguera moved, and Director Bender seconded, that the Board approves the Treasurer's Report. The motion passed unanimously (5-0). 20. Approval of Minutes June 6, 2018 &June 18, 2018. President Laliotis called for public comment, there were none. Director Ellis moved, and Vice President Warmerdam seconded, that the Board approve the Minutes. The motion passed unanimously (5-0). President Laliotis held the meeting in abeyance and moved to the Finance Corporation Meeting at 7:19 President Laliotis re convened the meeting at 7:25 p.m. CLOSED SESSION — 7:25 p.m. 21. Closed Session Pursuant to Government Code Section 54957, Public Employee Performance Evaluation — General Manager's Performance Plan Review. No Reportable Action. 7:55 p.m. Director Bender recused for a portion of the item due to a potential conflict of interest and left the meeting. ADJOURNMENT - 8:50 p.m. Director Ellis moved, and Vice President Warmerdam seconded, that the Board adjourns the meet- ing at 8:50 p.m. The motion passed unanimously (4-0). Director Bender was absent There being no further business before the Board, the meeting was adjourned at 850 the next scheduled meeting of the Truckee Donner Public Utility District on July 18, 2018, at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tony Laliotis, President Prepared by Shanna D. Kuhlemier, CMC, District Clerk 4 July 18, 2018