HomeMy WebLinkAbout8 Generator Maintenance Servicesenda Item #
CONSENT
To: Board of Directors
From: Jim Wilson
Date: August 01, 2018
Subject: Consideration of a Contract for Generator Maintenance Services
1. WHY THIS MATTER IS BEFORE THE BOARD
Board authorization is required for procurements in excess of $15,000.
2. HISTORY
The District owns and operates 25 large backup power generators that provide
continuous electric service during power outages. These generators are located at
critical facilities including water wells, water pump stations, District offices and the
Backup Data Center. Backup generators help to ensure that the District can provide
uninterrupted water service to our customers during power outages. They also enable
staff to perform essential operations and provide customer service during electric
outage events. Backup power generators require routine maintenace to ensure their
continued reliability and longevity.
3. NEW INFORMATION
Staff recieved a cost proposal from Cummins, Inc. of Sparks, Nevada to provide the
District with the necessary generator maintenance services. The cost of performing
planned maintenance for all District generators is $15,090. This includes checking
fluids, belts, hoses, batteries, and taking oil samples for labratory testing. Additional
full service may be required based on test results. Full service for all generators
would be an additional $17,2410
Sourcewell, formerly National Joint Purchasing Alliance, competitively bid generator
maintenance services from Cummins, Inc. and other vendors through a competitive
bid process. Section 3.08.060 of the District code (Joint Purchasing with the State of
California and other public agencies) permits the District to take advantage of other
agencies low bids, providing that competitive procurement procedures were followed.
Cummins, Inc. is a qualified Sourcewell vendor, and their cost proposal to the District
is in conformance to the Sourcewell competitive bid.
4. FISCAL IMPACT
Sufficient funds exist in the Board adopted Electric and Water Utility's FY18 budget for
this procurement.
5. RECOMMENDATION
Authorize the General Manager to execute a two year contract, with an option to
Wend for the second year, with Cummins, Inc. for generator maintenance services, in
an annual amount of $32,331, for a possible contract amount of $64,662 plus a 5%
change order authorization for a total not to exceed contract amount of $67,895.
L
Joe Horvath
Electric Utility Director
Michael D. Holley
General Manager