Loading...
HomeMy WebLinkAbout11 Vehicle Repair ServiceCONSENTTo:From:Date:BoardofDirectorsJimWilsonSeptember05,2018AgendaItem#11TRUCKEEDONNERPublicUtilityDistrictSubject:ConsiderationtoApproveaContractforVehicleRepairServices1.WHYTHISMATTERISBEFORETHEBOARDBoardauthorizationisrequiredforprocurementsinexcessof$15,000.2.HISTORYTheDistrict’svehiclefleetiscomprisedofover106trucks,trailers,tractors,andotherspecialityequipment.ThisequipmentisessentialforElectricandWaterUtilityoperationsandtransportationrequirements.FleetmaintenanceandrepairhasbeenhistoricallyperformedbyDistrictIn2016,oneoftheDistrict’smechanicsretiredandwasreplacedwithposition.In2018,thepart-timemechanictookafull-timepositioninDepartment.3.NEWINFORMATIONmechanics.apart-timetheWaterCurrentstaffinglevels,combinedwiththelargenumberoffleetvehiclesandequipment,necessitatecontractingoutaportionoflight-dutyvehiclerepairsandmaintenance.UsingavendortoassistwithsomeoftheroutinemaintenanceandrepairsontheSUV’sandlight-dutytruckswillallowthestaffmechanictobetterprioritizeandfocusontheheavy-dutytrucks,tractors,andequipmentrepairs.Abidpackageforvehiclemaintenanceserviceswaspreparedusinga“marketbasket”approach.Thisapproachcomparestheaggregatecostacrossarangeoftypicalrepairsandmaintenanceservices.Thebasisforselectionisthelowest“marketbasket”price.ArequestforbidswassentoutonJuly30,2018,andadvertisedintheSierraSunonAugust3,2018.Atotalofthreebidswerereceived.Asummaryofthebidinformationisshownbelow.MarketBasketVendorLocationPriceResponsiveTheAuto&TireDoctor,Inc.Truckee,CA$18,803.00YesWard&SonsAutoTruckee,CA$18,995.11YesQualityAutomotive&SmogTruckee,CA$19,572.79Yes Thetotalpriceshownaboveisthe‘marketbasketpriceforarangeoftypicalrepairsandmaintenanceservices.Thispriceisnotthecontractpricebutisusedtoestablishesthelowestcostsupplier.StaffevaluatedallbidsandfoundTheAuto&TireDoctorInc.tobethelowestresponsivebidder.TheDistrictwillneedavarietyofrepairsandmaintenanceservicesthroughouttheyear.BasedupontheproposedcostsandtheDistrict’santicipatedvehiclerepairneeds,ayearlycontractvaluenottoexceed$100,000isrequested.4.FISCALIMPACTSufficientfundsexistintheBoardAdoptedElectricandWaterUtility’sFY18&FY19budgetsforthisprocurement.5.RECOMMENDATIONAuthorizetheGeneralManagertoexecuteaoneyearcontract,withanoptiontoextendforanadditionalyear,withTheAuto&TireDoctor,Inc.ofTruckee,forvehiclerepairservices,inanannualamountof$100,000,plusa10%changeorderauthorizationforatotalnottoexceedcontractamountof$220,000,plustaxforFY18&FY19.JoeHorvathMichaelD.HolleyElectricUtilityDirectorGeneralManager