HomeMy WebLinkAbout20 Draft MinutesAgenda Item #20
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Minutes for the Meeting Dates
Board of Directors
Shanna D. Kuhlemier, CMC
September 05, 2018
Approval of Minutes for August 1, 2018
MINUTES
District ClerkTitle:
REGULARMEETINGMINUTESAugust1,20181.CALLTOORDERThemeetingoftheBoardofDirectorsoftheTruckeeDonnerPublicUtilityDistrictwascalledtoorderat6:00p.m.intheTDPUDBoardroombyPresidentLaliotis.2.ROLLCALLDirectors:JoeAguera,JeffBender,BobEllis,VicePresidentPaulWarmerdam,andPresidentTonyLaliotis.EMPLOYEESPRESENT:ReginaWise,SteveHollabaugh,JoeHorvath,IanFitzgerald,RoseVernon,StevenPoncelet,JoeHorvath,LisaHall,KathyNeus,KimHarris,MichaelHolley,andShannaKuhlemier.CONSULTANTSPRESENT—SteveGross,DistrictCounsel.OTHERSPRESENT—DavidTirman,JMAVentures.3.PLEDGEOFALLEGIANCEDirectorBenderledthePledgeofAllegiance.4.CHANGESTOTHEAGENDA—none.5.PUBLICINPUTPresidentLaliotiscalledforpubliccomment,seeingnone.PresidentLaliotisclosedpubliccomment.6.DIRECTORUPDATE—none.CONSENTCALENDAR7.ConsiderationofanAmendmenttotheTreeTrimmingContract(MinuteOrder2018-44).•AuthorizetheGeneralManagertoexecuteanamendmentwithWrightTreeServiceincreasingthecontractamountforFY18from$390,000toanamountnottoexceed$700,000.8.ConsiderationofaContractforGeneratorMaintenanceServices(MinuteOrder2018-45).•AuthorizetheGeneralManagertoexecuteatwoyearcontract,withanoptiontoextendforthesecondyear,withCummins,Inc.forgeneratormaintenanceservices,inanannualamountof$32,331,forapossiblecontractamountof$64,662plusa5%changeorderauthorizationforatotalnottoexceedcontractamountof$67,895.9.ConsiderationofaAnalystPositionandAssociatedSalaryRanges(MinuteOrder2018-46).•AuthorizetheadditionoftheDataAnalystandAdministratorpositiontotheUnrepresentedEmployeesWageRangesandadjustmentoftheConservation&CustomerServiceSeniorAnalystpositiontotheM31wagerange.10.ConsiderationofaFundingAgreementAmendmentwiththeTownofTruckee(MinuteOrder2018-47).•StaffrecommendstheBoardratifyboththeAgreementwiththeTownofTruckeedatedNovember17,2017,andthesubsequentFirstAmendment.1August1,2018
11.ConsiderationofaContractforVideoSecurityServices(MinuteOrder2018-48).•AuthorizetheGeneralManagertoexecuteacontractwithOJOTechnologyforthepurchaseandinstallationofBoschsecuritycamerasandGenetecsoftwarelicenses,inanamountof$145,327plusa10%changeorderauthorizationforatotalnottoexceedcontractamountof$159,860.12.ConsiderationofaContractforPLC-BasedRemoteTelemetryUnits(RTUs)(MinuteOrder201849).•1)MakeafindingthatRelevantSolutions,IndustrialControl&Design,TESCOControls,Inc.andR.O.K.SolidControls,Inc.bidsarenon-responsive;and•2)AuthorizetheGeneralManagertoexecuteacontractwithGeorgeT.Hallinanamountof$144,383plusa10%changeorderauthorizationforatotalnottoexceedcontractamountof$158,821plustax.PresidentLaliotiscalledforpubliccomment,therewerenone.PresidentLaliotisclosedpubliccomment.BoardComment:•Thetreetrimmingcontractisextremelyimportantforthiscommunity.•Thiscontractamendmentwillhelpwithreliabilityandsafetycommunitywide.•Reallysupportsthisitem.DirectorEllismoved,andVicePresidentWarmerdamseconded,thattheBoardapprovetheconsentcalendar.Themotionpassedunanimously(5-0).SPECIALBUSINESS13.ConsiderationofResolution2018-16CommendingStephen“Steve”HollabaughforHisManyYearsofService.MichaelHolleyprovidedapresentationwhichisavailableuponrequest.PresidentLaliotiscalledforpubliccomment.KimHarrisstated:•Steveisuniqueandfuntoworkwith.•Agreatsupporttoher.•Steveischallengingandhasagreatsenseofhumor.JoeHorvath,stated:•Stevehasbeenthebestbosshehaseverhad.•Besideswhatwaspresented,Steve’slegacyisthepeoplehehasrecruited,retained,andbuiltattheDistrict.DirectorComments:•ThankedSteveforhissupportandservicetotheDistrictandcustomers.•Sorrytoseeyougo,butwishyouthebestinthefuture.•TripswithStevewerefun,UAMPSandNCPA.•Steveisrespectedbyhispeers.•Extremelywelcoming,enjoyedandlearnedalotfromSteve.•Thededicationduringthelargewinterwasamazing.2August1,2018
•TheaccomplishmentsfromtheElectricDepartmentaretremendous.•EnhancingthevisionandmodelofthisDistrictandcommunity,isincredable.•SteveandtheElectricDepartmentareresponsibleforcleanpower,rates,safety,andimprovingthesystem.•Steve’stenacity,passionandsuccessforpublicpowerisamodel.SteveGrossstated:•Steve’spassionforpublicpowerisoutshownbyhisabilitytogetworkdone.•FoughtatFERCtirelesslyintheearlydays.•ReallyenjoyedworkingwithStevethroughhiscareer.VicePresidentWarmerdammoved,andDirectorAgueraseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(5-0),byarollcallvote.WORKSHOPS14.ReviewtheDistrict’sMid-YearFY18BudgettoActualFinancialPerformanceReginaWiseprovidedapresentationwhichisavailableuponrequest.PresidentLaliotiscalledforpubliccomment,therewerenone.BoardComments:•Agreatbalancedbudget!•LastwinterfundswereceivedfromFEMA,whichallowedtheDistrictnottodrawonreserves.Reserveswereincreasedduringthewinter.•Overallagreatreport.•TheDistrictisdoingagreatjob.•Foryearstheindustryhasheardaboutassetsagainstliabilities,thisratioshowsagreatbenchmark.•Wouldliketoseethebenchmarkforotherutilitiesoursize.direction,inthenextreview,zoneinonthisratioandprovidealargepictureforBoardBoardinput.15.DiscussionofDistrictDebtIssuanceandManagementPoliciesandPossibleRevisionsLisaHallprovidedapresentationwhichisavailableuponrequest.PresidentLaliotiscalledforpubliccomment.DavidTirman,JMAVentures:•PartofthedevelopmentteamforPlannedCommunity-3(PC-3)attheAirport.•Thepubliccommentwastohighlightthedifferenceinthestaffreport.•SpecificallytheSCIPprogramallowsfor3:1.•TheSCIPprogramhasbeenthefocusforJMAtoutilize.PresidentLaliotisclosedpubliccomment.3August1,2018
BoardComments:•DiscussiononinvestorfinancingandSCIPfinancing.•DiscussiononparityamongstthecommunityinSCIPfinancing.•Directedstafftowatchanyredflagwarningwiththefinancing.•WouldlikemoreclarityonthecostassociatedtoTDPUD,bringinSCIPfinancing.Isthe4:1oursorgeneralacrosstheproject.MichaelHolley,statedthisinformationwouldneedtobevettedout,ensuringtherewasnotariskthatisshiftedtoanyoneelse.ThisisdiscretionarytotheBoard,andthepolicywouldguidestaff.Boarddirection,TheBoarddirectedstafftocontinuetoworkonthepolicy,furthermore,requestedanalysisintoanyoverlapandthepolicybeclear.ROUTINEBUSINESS16.TreasurersReport:July31,2018a)ApprovaloftheTreasurer’sreportoffundbalancesasofJune30,2018.PresidentLaliotiscalledforpubliccomment,therewerenone.DirectorBendermoved,andDirectorEllisseconded,thattheBoardapprovestheTreasurer’sReport.Themotionpassedunanimously(5-0).b)ApprovalofdisbursementsforJuly2018.PresidentLaliotiscalledforpubliccomment,therewerenone.DirectorAgueramoved,andDirectorBenderseconded,thattheBoardapprovestheTreasurer’sReport.Themotionpassedunanimously(5-0).17.ApprovalofMinutesJuly18,2018.PresidentLaliotiscalledforpubliccomment,therewerenone.DirectorEllismoved,andVicePresidentWarmerdamseconded,thattheBoardapprovetheMinutes.Themotionpassedunanimously(5-0).ADJOURNMENT-6:56p.m.DirectorAgueramoved,andDirectorEllisseconded,thattheBoardadjournsthemeetingat8:50p.m.Themotionpassedunanimously(5-0).TherebeingnofurtherbusinessbeforetheBoard,themeetingwasadjournedat6:56p.m.tothenextscheduledmeetingoftheTruckeeDonnerPublicUtilityDistrictonSeptember5,2018,at6:00p.m.TRUCKEEDONNERPUBLICUTILITYDISTRICTTonyLaliotis,PresidentPreparedby________________________________ShannaD.Kuhlemier,CMC,DistrictClerk4August1,2018