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HomeMy WebLinkAbout11 Draft MinutesAgendaItem#11TRUCKEEDONNER*_PublicUtilityDistrictMINUTESTo:BoardofDirectorsFrom:Shanna0.Kuhlemier,CMCTitle:DistrictClerkDate:October03,2018MinutesfortheMeetingDatesApprovalofMinutesforSeptember5,2018 REGULARMEETINGMINUTESSeptember5,20181.CALLTOORDERThemeetingoftheBoardofDirectorsoftheTruckeeDonnerPublicUtilityDistrictwascalledtoorderat6:00p.m.intheTDPUDBoardroombyPresidentLaliotis.2.ROLLCALLDirectors:JoeAguera,JeffBender(arrivedat6:03p.m.),BobEllis,VicePresidentPaulWarmerdam,andPresidentTonyLaliotis.EMPLOYEESPRESENT:ReginaWise,SteveHollabaugh,JoeHorvath,IanFitzgerald,BrianWright,StevenPoncelet,LisaHall,KathyNeus,KimHarris,andShannaKuhlemier.CONSULTANTSPRESENT—SteveGross,DistrictCounsel.OTHERSPRESENT—KavehMansoorandChristaFinn.3.PLEDGEOFALLEGIANCEDirectorEllisledthePledgeofAllegiance.4.CHANGESTOTHEAGENDA-StevenPonceletrequestedtopullItem21-ClosedSessionduetotheabsenceoftheGeneralManager.StevenPonceletannouncedthelegallypublishedpublichearingontheGreenRatefortonight’smeetinghasnotbeenagendized,duetotheTownofTruckee’srequest.StaffwillworkwiththeTowntobetterunderstandthereasonsfortherequest.5.PUBLICINPUTPresidentLaliotiscalledforpubliccomment,seeingnone.PresidentLaliotisclosedpubliccomment.6.DIRECTORUPDATE-none.CONSENTCALENDAR7.ConsiderationofReorganizationandSalaryRangeAdjustmentsoftheElectricUtility(MinuteOrder2018-51)..ApprovetheorganizationalchangeandnewsalaryrangesintheElectricDepartmentfortheElectricOperationsManager,rangeM50$11,459to$13,929permonthandanAssistantElectricOperationsManagerposition,rangeM46$10,394to$12,634permonth.8.ConsiderationofResolution2018-20AmendingDistrictCode,Title3..AdoptResolution2018-20,amendingDistrictCode,Title3,FinanceandAccounting.9.ConsiderationtoApproveaContractfortheProcurementofReplacementSubstationVolt-ageRegulators(MinuteOrder2018-52).1September5,2018 .AuthorizetheGeneralManagertoexecuteacontractwithAnixterforthePurchaseofSubstationVoltageRegulators,inanamountof$110,968,plusa10%changeorderauthorizationforatotalnottoexceedcontractamountof$122,065,plustax.10.ConsiderationofResolution2018-19AppointingJoeHorvathasDistrictRepresentativetoUAMPS..AdoptResolution2018-19,appointingMr.JoeHorvathasDistrictRepresentativetoUtahAssociatedMunicipalPowerSystems.11.ConsiderationtoApproveaContractforVehicleRepairServices(MinuteOrder2018-56)..AuthorizetheGeneralManagertoexecuteaoneyearcontract,withanoptiontoextendforanadditionalyear,withTheAuto&TireDoctor,Inc.ofTruckee,forvehiclerepairservices,inanannualamountof$100,000,plusa10%changeorderauthorizationforatotalnottoexceedcontractamountof$220,000,plustaxforFYi8&FYi9.12.ConsiderationtoAdoptResolution2018-21,theNevadaCountyLocalHazardMitigationPlan,August2017..AdoptResolution2018-21,approvingtheNevadaCountyLocalHazardMitigationPlanUpdate,August2017.13.ConsiderationofResolution2018-17,CommendingJulieNelsonforHerYearsofService..AdoptResolution2018-17,commendingJulieNelsonforhermanyyearsofservice.14.ConsiderationofaChangeOrderfortheMeterBoxRetrofitProject(MinuteOrder2018-53)..AuthorizeChangeOrderNo.1totheWaterMeterBoxRetrofit-2078projectcoveringtheupgradeofwatermeterboxesandtheinstallationofwatermetersinanamountnottoexceed$103,000,forarevisedcontractamountof$429,450andatotalauthorizationnottoexceed$462,100.15.ConsiderationofaChangeOrderforthe2018WaterPipelineProject(MinuteOrder2018-54).1)ApprovetheChangeOrderNo.1theDistrictPipelineReplacement—2078projectcoy-eringthereplacementofservicelateralsandtheupgradeofmeterboxesalongDonnerPassRoadinanamountnottoexceed$60,000forarevisedcontractamountof$1,256,852.2)IncreasethechangeorderallowancefortheDistrictPipelineReplacement-2018projectfrom$119,648to$239,648foratotalauthorizationnottoexceed$1,496,500.PresidentLaliotiscalledforpubliccomment,therewerenone.PresidentLaliotisclosedpubliccomment.DirectorEllismoved,andVicePresidentWarmerdamseconded,thattheBoardapprovetheconsentcalendar.Themotionpassedbyarollcallvote(5-0).ACTION16.ConsiderationofResolution2018-18,inRegardstoForeclosuresintheCommunitiesFacilitiesDistrictsandConsiderationofCertainActions1)AdopttheattachedforeclosureResolution2018-18(Attachment5)authorizingstaffandspecialcounseltoproceedwiththeforeclosureprocessonallparcelswithdelinquentassess-mentswithintheCFDsasrequiredbyBondcovenant;and2September5,2018 2)AuthorizetheGeneralManagertoexecuteacontractforlegalserviceswithStradling,Yocca,Carlson,&Rauthfortheirworkrelatingtotheforeclosureondelinquentparcels.DirectorBenderrecusedduetoafinancialinterestinrealpropertyintheprojectarea.DirectorBenderleftthemeeting(6:07p.m.).ReginaWiseprovidedapresentationwhichisavailableuponrequest.PresidentLaliotiscalledforpubliccomment,therewerenone.BoardComments:.WecontinuetohaveadisagreementwiththeTownonwhoownstheCottageparcel.0TheDistrictcontinuestoworkonthisissue..TheBoardDirectedstafftohaveSpecialCounselsendanoticetotheTownthisyearalongwithGray’sStationLLC..Thisisthethirddrawonthereservefund..SpecialCounseldoesn’tcosttheDistrict,buttheCFDandhomeownersoftheCFD..Reportinghasn’tstruckanyoutsideinterestyet..Consideredamaterialeventandreportable.0TheBondholdersarenotnotifiedbutthenormalmechanismofreportingisutilizedviaEMMA.VicePresidentWarmerdammoved,DirectorEllisandseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(4-0).DirectorBenderwasabsent.DirectorBendercamebacktothemeeting(6:21p.m.).17.ConsiderationtoAuthorizetheProcurementofContractedRepairServicesforOldGreen-woodWell(MinuteOrder2018-55).1.)Authorizethetransferofanamountnottoexceed$75,000fromtheWaterOperatingRe-serveFundtotheWaterGeneralFund;and2.)AuthorizetheGeneralManagertoprocureandexecuteagreement(s)relatedtowellmaintenanceandrepairservicesforatotalnottoexceedamountof$75,000.BrianWrightprovidedapresentationwhichisavailableuponrequest.PresidentLaliotiscalledforpubliccomment,therewerenone.BoardComments:.Staffdoesn’tknowthefullcostofreplacementofpumpandmotor;howeverthatwillbeevaluatedtounderstandthebestprocurementavailabletotheDistrict..Staffwillevaluatethepumpforperformanceusageandincreasesforfuturecapacity..Thegoalistohavethepumppullednextweek.StaffisexpectingcompletionbyendofSeptemberorearlyOctober.0Treatmentandsamplingwillbearequirementoftheproject..Motorisstandardandhighlyused,partsaregenerallyavailable.3September5,2018 BrianwrightexplainedtheblendingpermitbetweenGlenshire,ProsserandOldGreenwoodindetail.Furtherexplainedtheinorganicarseniclevelsprecipitatedfromlocalgeology.VicePresidentWarmerdammoved,DirectorAgueraandseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(5-0).WORKSHOPS18.YourLocalCommunityPartnerStevenPonceletprovidedapresentationwhichisavailableuponrequest.PresidentLaliotiscalledforpubliccomment,therewerenone.BoardComments:.Greatjob!.Impressedwithwetlandrestoration,andcommunityparticipation..TheDistrictdoesagreatjobonmeetingexpectationsinthemissionstatement..Appreciatedstaff’scivicengagementandwork.ROUTINEBUSINESS19.TreasurersReport:August31,2018.a)ApprovaloftheTreasurer’sreportoffundbalancesasofJuly31,2018.PresidentLaliotiscalledforpubliccomment,therewerenone.DirectorBendermoved,andDirectorEllisseconded,thattheBoardapprovestheTreasurer’sReport.Themotionpassedunanimously(5-0).b)ApprovalofdisbursementsforAugust2018.PresidentLaliotiscalledforpubliccomment,therewerenone.DirectorAgueramoved,andDirectorEllisseconded,thattheBoardapprovestheTreasurer’sRe-port.Themotionpassedunanimously(4-0).DirectorBenderrecusedforaconflict.20.ApprovalofMinutesAugust1,2018.PresidentLaliotiscalledforpubliccomment,therewerenone.PresidentLaliotisnoticedatypingerrorintheendtimeofthemeeting.DirectorBendermoved,andDirectorEllisseconded,thattheBoardapprovetheMinuteswiththecorrection.Themotionpassedunanimously(5-0).Pulledatthebeginningofthemeeting.21.ClosedSessionPursuanttoGovernmentCodeSection54957,PublicEmployeePerformanceEvaluation—GeneralManager’sPerformancePlanRe-view.4September5,2018 ADJOURNMENT-6:51p.m.DirectorAgueramoved,andVicePresidentWarmerdamseconded,thattheBoardadjournsthemeetingat6:51p.m.Themotionpassedunanimously(5-0).TherebeingnofurtherbusinessbeforetheBoard,themeetingwasadjournedat6:51p.m.tothenextscheduledmeetingoftheTruckeeDonnerPublicUtilityDistrictonOctober3,2018,at6:00p.m.TRUCKEEDONNERPUBLICUTILITYDISTRICTTonyLaliotis,PresidentPreparedbyShannaD.Kuhlemier,CMC,DistrictClerk5September5,2018