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8 GM Fleet Vehicle
AgendaItem#8kTRUCKEEDONNERPubIicUtilityDistrictACTIONTo:BoardofDirectorsFrom:StephenMooreDate:January16,2019Subject:ConsiderationtoPurchaseaFleetVehiclefortheGeneralManager1.WHYTHISMATTERISBEFORETHEBOARDBoardauthorizationisrequiredforprocurementsinexcessof$15,000.2.HISTORYIn2007,theDistrictpurchasedUnit105,a2007ChevyTrailblazer.ThisvehiclehasprimarilybeenusedtotransporttheGeneralManagerandhisdesigneestoandfromtheDistrictofficewhilepeilormingvitalfunctionsrelatedtoDistrictbuisness.ItisalsofrequesntlyusedtotransportDistrictpersonneltoandfrommeetings,facilities&Districtprojects.3.NEWINFORMATIONUnit105currentlyhasinexcessof90Kmilesandoverthecourseofnormaluseithasreachedtheendofitsservicelife.Unit105currentlyhassignificantmechanicalissuesandinneedoffrequentrepair.Itisrecommendedthatthisvehiclebereplacedasthecostofrepairaremuchgreaterthanthecurrentretailvalue.StaffhasinvestigatedseveralvehiclereplacementoptionsandhasdeterminedthebestfitbasedontheneedsoftheGeneralManagerisa2019JeepGrandCherokeeLaredo4x4.OnNovember1,2016,theStateofNevadacompetitivelybidandawardedtheFleetVehicleBidNumber8475,ItemNumber5.2B,toCarsonDodgeChryslerJeepofCarsonCity,NV.Section3.08.060oftheDistrictCode(JointPurchasingwiththeStateofCaliforniaandotherpublicagencies)permitstheDistricttotakeadvantageofotheragenciescompetitiveprocurementprocesses.Staffrequestedandreceivedacostproposalfora2019JeepGrandCherokeeLaredo4x4fromCarsonDodgeChryslerJeepofCarsonCity,NV.Thetotalcostis$32,311.25,plustax.TheexistingChevyTrailblazerUnit105canbedeclaredsurplusandsenttopublicauction,withtheproceedsbeingusedtooffsetthepurchaseofthenewvehicle.Staffestimatesthevalueoftheexistingvehicleatapproximately$5500.Afterthesaleofthe2007ChevyTrailblazerthenetcostofthenewvehiclewillbeaixroximatly $26,811.25,pIustaxandfees.4.FISCALIMPACTTheWaterUtilityportionofthevehiclewillbechargedrentforhalfofthevalueofthevehicle.Proceedsfromthesaleoftheexisting2007ChevyTrailblazerwillbeappliedtooffestthepurchaseofthenewvehicle.SufficientfundsexistintheElectricalVehicleReserveFundforthepurchase.5.RECOMMENDATION1.DeclareUnit105surplusandauthorizetheGeneralManagertodisposeofUnit105atpublicauction,applyingsalefundstotheElectricVehicleReserveFund.2.AuthorizetheGeneralManagertoexecuteacontractwithCarsonDodgeCryslerJeepofCarsonCity,NVforthepurchaseofa2019JeepGrandCherokeeLaredo4x4,inanottoexceedamountof$32,311.25,plustaxandfees.,,zJoeHorvathMichaelD.HolleyElectricUtilityDirectorGeneralManager