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Home My WebLink About9 Resolution 2019-03 Aministration Buiding Remodel ProjectAqendaItem#9TRUCKEEDONNERPublicUtilityDistrictCONSENTTo:BoardofDirectorsFrom:ShannaD.Kuhiemier,CMCDate:February06,2019Subject:ConsiderationtoAdoptResolution2019-03toClose-Outthe—AdministrationBuildingRemodelProject1.WHYTHISMATTERISBEFORETHEBOARDTheDistrict’sAdministrationBuildingRemodelProjectiscomplete.AresolutionacceptingtheprojectascompleteandfilingofthenoticeofcompletionrequiresBoardapproval.2.HISTORYThecurrentDistrictofficecomplexwasdesignedandbuiltintheearlytomid1980’s,withveryminorchangesandoccasionalpaintoverthelast30years.In2016,theDistricthiredFringeStudiotoworkwithstaffonanewdesignforthelobbyandCustomerServiceareas.EvenwiththeadvancesintechnologytheDistrictdesiredtomaintainaone-on-onerelationshipwithitscustomers.Thenewdesignincorporatedchangesintechnology,staff’sinteractionwithcustomers,AmericanswithDisabilityAct,thesafetyandsecurityofDistrictstaffandcustomers.InJanuaryof2018,theDistrictAdministrationImprovementProject,wasputouttobid.TheDistrictreceivedthreebidswithREMConstructionInc.,ofParadise,CAthelowbidder.TheBoardawardedthecontracttoREMattheMarch7,2018,Boardmeetingforanamountnottoexceed$1,100,000.DemolitionbeganonApril4,2018.StaffidentifiedanadditionalscopeofworktoinstallsecuritywallsupstairsatthelandingandintotheGeneralManagement/Engineeringareas.OnJuly18,2018,theBoardapprovedthischangeorderasthecontractorwascurrentlyonsite,andtheproposednewworkwassimilarinnature.Withthecontractoronsitetherewerenomobilizationcharges,andREM’sstaffhastheskillsandqualificationstoperformthework.Lastly,asthecrewisalreadyhereandfamiliarwiththesiteandTownrequirementstherewouldbelessdisruptiontostaffandcustomers.3.NEWINFORMATIONDuringthecourseoftheprojecttherewereconsernsregardingchangeorders,asthebuildingwas30yersold.Todate,thereare16changeordersthatincluded:.Leakingwaterpipesintheceiling;.Electricalandlowvoltagereceptables; .Newmedialocations;and.Unevenconcretefloorinthelobby.However,ofnotibleinterest,allchangeorderswereaccomplishedwithinthechangeorderallowance.Astheworkhasprogressedstaffhasidentifiedanadditionalfivedoorswithassociatedharwarethatneededtobechangedout.Thesefivedoorslookthesameasthecurrentspace,withsimilarmaintenaene,andoverallcontinutiy.Theseparticualrlineitemwasenvisionedinthescope,however,wasnotincludedasaresultofsimpleoversightbytheprojectteam.InJanuary,Districtstaffpertormedafinalwalkthroughontheproject.TheworkperformediscompleteandreadytobeacceptedbytheDistrict.Attachedisresolution2019-03,acceptingtheprojectanddirectingthattheNoticeofCompletionbefiled.4.FISCALIMPACTTheapprovedcontractpriceis$1,215,000.Onceadjustmentsaremadefortheitemdescribedabove,thefinalcontractpricewouldbe$1,229,608.46.OriginalScopeofWork$1,100,000.00AdditionalWork$115,000.00ChangeOrder$14,608.46Total$1,229,608.46SufficientfundsexistwithintheBoardadoptedElectricUtilityFYi8budget.5.RECOMMENDATION1.AuthorizeanadditionalchangeorderallowancefortheDistrictAdministrationBuildingImprovementProjecttoREMConstructionInc.,foradditionalworktobecompletedintheamountof$14,608.46foranewcontractnottoexceedamountof$1,229,608.46.2.AdoptResolution2019-03acceptingtheDistrictAdministrationBuildingImprovementProjectascompleteandauthorizethefilingoftheNoticeofCompletion.AkLo;;;:::ShannaD.Kuhlemier,CMCMichaelD.HolleyDistrictClerkGeneralManager ResolutionNo.2019-03AUTHORIZINGTHEACCEPTANCEOFTHEADMINISTRATIONBUILDINGREMODELPROJECTANDDIRECTINGFILINGOFTHENOTICEOFCOMPLETIONWHEREAS,theBoardofDirectorsoftheTruckeeDonnerPublicUtilityDistrictmadethedeterminationtoundertaketheAdministrationBuildingRemodelProject;andWHEREAS,REMContractorswasselectedbytheDistricttoperformthework;andWHEREAS,REMContractorshascompletedalloftheWorkincludedintheProject;andNOWTHEREFOREBEITRESOLVEDbytheBoardofDirectorsoftheDistrictasfollows:1.ThattheDistrictherebyacceptstheAdministrationBuildingRemodelProjectascomplete.2.ThattheClerkoftheDistrictbedirectedtofilewiththeCountyofNevadatheNoticeofCompletion,acopyofwhichisattachedhereto.3.That35daysfollowingthefilingoftheNoticeofCompletion,themoniesretainedfromthecontractorpaymentsbereleasedtothecontractorifnoclaimshavebeenmadetotheDistrictbymaterialsuppliersorlaborers.PASSEDANDADOPTEDbytheBoardofDirectorsatameetingdulycalledandheldwithintheDistrictonthe6thdayofFebruary2019bythefollowingrollcallvote:AYES:NOES:ABSTAIN:ABSENT:TRUCKEEDONNERPUBLICUTILITYDISTRICTByBobEllis,PresidentoftheBoardATTEST:ShannaD.Kuhlemier,CMC,DistrictClerk RECORDINGREQUESTEDBY:TruckeeDonnerPublicUtilityDistrictWHENRECORDED,RETURNTO:TRUCKEEDONNERPUBLICUTILITYDISTRICTShannaD.Kuhlemier,DistrictClerk11570DonnerPassRoadTruckee,CA96161-4947THEUNDERSIGNEDDECLARESDOCUMENTARYTRANSFERTAX-NONENOTICEOFCOMPLETIONNOTICEISHEREBYGIVEN:1.Thatthenameandaddressofthepublicentityforwhomtheimprovementprojectwasdone,asownerthereof,istheTruckeeDonnerPublicUtilityDistrict,11570DonnerPassRoadTruckee,CA96161.2.Natureofinterestorestateofowner:beneficialinterestofapublicutilityofelectricandwaterfacilities.3.ThatonFebruary6,2019thehereinafterdescribedimprovementswereacceptedascompletepursuanttoResolution2019-03oftheTruckeeDonnerPublicUtilityDistrict,theawardingauthority.4.ThatthesubjectimprovementsoftheNoticearegenerallydescribedandidentifiedasfollows:AdministrativeBuildingRemodelProject.5.Thatthenameandaddressofthecontractorforsuchprojectwas:REMContractorsIcertifyunderpenaltyofperjuryunderthelawsoftheStateofCaliforniathattheforegoingistrueandcorrect.Dated:_____________TRUCKEEDONNERPUBLICUTILITYDISTRICTByMichaelD.Holley,GeneralManagerMAILTAXSTATEMENTSTO:SAMEASABOVELegalReferences:CC-3093,CCP-2003(oath),2015.5(unswornstatement)