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Home My WebLink About12 Close Out 2018 Paving ProjectAgendaItem#r__12,TRUCKEEDONNERPublicUtilityDistrictCONSENTTo:BoardofDirectorsFrom:BrianWrightDate:March06,2019Subject:ConsiderationtoAdoptResolution2019-05toClose-OutthePaving2018Project1.WHYTHISMATTERISBEFORETHEBOARDTheDistrict’sPaving2018Projectiscomplete.AresolutionacceptingtheprojectascompleteandfilingofthenoticeofcompletionrequiresBoardapproval.2.HISTORYEachyeartheDistrictidentifiespavedsurfaceswithinwaterandpowerfacilitiesorDistrictmaintainedaccesseasementsrequiringrepairorreplacement.ForthePaving2018Project,theDistrictdeterminedtheneedtoreplaceaportionoftheaccessdrivewaytoProsserAnnexWell,andtheinstallationofanewpaveddrivewaytothePonderosaPalisadesHydropneumaticPumpStation.OnApril20,2018,theDistrictpubliclyadvertisedaRequestforBidsforthePaving2018Project.ThescopeofworkincludedtheremovalandreplacementofpavedsurtaceslocatedatthePonderosaPalisadesHydropneumaticPumpStationandProsserAnnexWelltotalingjustover13,000squarefeet.OnMay22,2018,theDistrictheldapublicBidOpeningandreceivedfiveresponsivebids.Followingreviewofallreceivedbids,itwasdeterminedthatWestCoastPavingwasthelowestresponsivebidder.AttheJune6,2018,regularlyscheduledmeetingtheBoardauthorizedtheGeneralManagertoexecuteacontractagreementforthecompletionofthePaving2018ProjectwithWestCoastPavingforanottoexceedamountof$55,700.3.NEWINFORMATIONInSeptember2018,WestCoastPavingcompletedtheremovalandreplacementofthepaveddrivewaysurfaceslocatedatPonderosaPalisadesHydropneumaticPumpStationandtheupperportionoftheProsserAnnexWellaccessdriveway.Thefinalprojectincludedsomeadditionalsquarefootageadjustmentsandadditionalgravelbasepreparationwork.ThecostoftheadditionalworkwaswithintheBoardapprovedcontractlimit.OnOctober5,2018,theDistrictconductedafinalinspectionoftheworkperformedforthePaving2018Project.TheworkpertormediscompleteandreadytobeacceptedbytheDistrict.Attachedisresolution2019-05,acceptingtheprojectanddirectingNoticeofCompletionbefiled. 4.FISCALIMPACTTheapprovedcontractpricewas$50,625.Onceadjustmentsaremadefortheadditionalworkdescribedabove,thefinalcontractpriceis$53,040.OriginalScopeofWork$50,625.00AdditionalWork$2,415.00TotalContractPrice$53,040.00SufficientfundsexistwithintheadoptedWaterUtilityFYi8budget.5.RECOMMENDATIONAdoptResolution2019-05acceptingthePaving2018ProjectascompleteandauthorizethefilingoftheNoticeofCompletion.fr2MichaelD.HolleyGeneralManagerIWaterUtilityDirector rTRUCKEEDONNER:PublicUtilityDistrLctResolutionNo.2019-05AUTHORIZINGTHEACCEPTANCEOFTHEPAVING2018PROJECTANDDIRECTINGFILINGOFTHENOTICEOFCOMPLETIONWHEREAS,theBoardofDirectorsoftheTruckeeDonnerPublicUtilityDistrictmadethedeterminationtoundertakethePaving2018Project;andWHEREAS,WestCoastPaving,Inc.wasselectedbytheDistricttoperformthework;andWHEREAS,WestCoastPaving,Inc.hascompletedalloftheWorkincludedintheProject;andNOWTHEREFOREBEITRESOLVEDbytheBoardofDirectorsoftheDistrictasfollows:1.ThattheDistrictherebyacceptsthePaving2018Projectascomplete.2.ThattheClerkoftheDistrictbedirectedtofilewiththeCountyofNevadatheNoticeofCompletion,acopyofwhichisattachedhereto.3.That35daysfollowingthefilingoftheNoticeofCompletion,themoniesretainedfromthecontractorpaymentsbereleasedtothecontractorifnoclaimshavebeenmadetotheDistrictbymaterialsuppliersorlaborers.PASSEDANDADOPTEDbytheBoardofDirectorsatameetingdulycalledandheldwithintheDistrictonthe6thdayofMarch2019bythefollowingrollcallvote:AYES:Directors;NOES:ABSTAIN:ABSENT:TRUCKEEDONNERPUBLICUTILITYDISTRICTByBobEllis,PresidentoftheBoardATTEST:ShannaD.Kuhlemier,CMC,DistrictClerk RECORDINGREQUESTEDBY:TruckeeDonnerPublicUtilityDistrictWHENRECORDED,RETURNTO:TRUCKEEDONNERPUBLICUTILITYDISTRICTShannaD.Kuhlemier,DistrictClerk11570DonnerPassRoadTruckee,CA96161-4947THEUNDERSIGNEDDECLARESDOCUMENTARYTRANSFERTAX-NONENOTICEOFCOMPLETIONNOTICEISHEREBYGIVEN:1.Thatthenameandaddressofthepublicentityforwhomtheimprovementprojectwasdone,asownerthereof,istheTruckeeDonnerPublicUtilityDistrict,11570DonnerPassRoadTruckee,CA96161.2.Natureofinterestorestateofowner:beneficialinterestofapublicutilityofelectricandwaterfacilities.3.ThatonMarch6,2019thehereinafterdescribedimprovementswereacceptedascompletepursuanttoResolution2019-05oftheTruckeeDonnerPublicUtilityDistrict,theawardingauthority.4.ThatthesubjectimprovementsoftheNoticearegenerallydescribedandidentifiedasfollows:Paving2018Project.5.Thatthenameandaddressofthecontractorforsuchprojectwas:WestCoastPaving,Inc.IcertifyunderpenaltyofperjuryunderthelawsoftheStateofCaliforniathattheforegoingistrueandcorrect.Dated:_____________TRUCKEEDONNERPUBLICUTILITYDISTRICTBy____________________________________MichaelD.Holley,GeneralManagerMAILTAXSTATEMENTSTO:SAMEASABOVELegalReferences:CC-3093,CCP-2003(oath),2015.5(unswornstatement)