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Home My WebLink About15 Pole Replacement Contract SCADA Project 2019AgendaItem#15TRUCKEEDONNERPublicUtilityDistrictACTIONTo:BoardofDirectorsFrom:TrishaRubyDate:June05,2019Subject:ConsiderationofAwardofaContractforPoleReplacementsforSCADAProject20191.WHYTHISMATTERISBEFORETHEBOARDBoardauthorizationisrequiredforprocurementsinexcessof$15,000.2.HISTORYDistrictmanagementestablishesatargetquantityofpolereplacementseachyearaspartofroutinesystemmaintenance.The2019targetis60poles.Polesarereplacedforavarietyofreasons,including:.Age,polesover40yearsold;.Overloadconditions;.Clearanceviolations;.Damage;and.ProjectsidentifiedintheElectricSystemMasterPlan.3.NEWINFORMATIONApproximately43polesneedtobereplacedpriortoinstallationofDistrictcommunicationscableintheSCADAReliabilityImprovementProjectPhase5.Districtstaffbelievesthemostexpeditiouswaytoaccomplishthereplacementofthese43polesistohaveacontractorperiormthework.Staffpreparedbiddocumentsforlabortoremoveexistingandinstallnewpoles.ArequestforbidswasissuedApril30,2019andadvertisedintheSierraSunApril26,2019.ThebidopeningwasheldonMay16,2019.Threebidswerereceivedandaresummarizedbelow:BidderAmountResponsiveTWPowerLineConstruction$618,434YesSummitLineConstruction$945,722YesPARElectricalContractors$956A97Yes Noirregularitieswereidentifiedwiththebids.4.FISCALIMPACTFundsforthisprocurementwillbefromtheElectricGeneralFundutilizingallocationsfortheElectricMasterPlanandDistributionReplacementcapitalprojectsoftheapprovedFY19Budget.5.RECOMMENDATIONAuthorizetheGeneralManagertoexecuteacontractwith1WPowerLineConstructionforthePoleReplacementforSCADAProject2019,inanamountof$618,434plusa10%changeorderauthorizationforatotalnottoexceedcontractamountof$680,277./VZJoeHorvathMichaelD.HolleyElectricUtilityDirectorGeneralManager