HomeMy WebLinkAbout10, Consideration of Award for Solar Awning Design Services
ACTION ITEM #10Engineering and Design ServicesContract for Solar Awning Consideration of Award of a Engineering and Design ServicesContract for Solar Awning Consideration of Award of
a June 5, 2019
Solar Awning Design Services Contract Award the District vehicle parking areaFeasibility study and budgetary estimate for additional solar carport in •Feasibility for additional solar
install on east/west building faces•face of the District office buildingInstall a solar awning above the second story windows along the south •Project Scope•Workshop at April 3, 2019
Board Meeting•BACKGROUND / HISTORY Solar Awning Design Services Contract Award
NEW INFORMATION Simple Power Solar•, Inc.Optony•Two proposals were received•Proposals due May 15, 2019•Advertised in the Sierra Sun•RFP was issued on April 16, 2019•Solar Awning Design
Services Contract AwardSolar Awning Design Services Contract Award
NEW INFORMATION Cost•Firm project references•Firm experience•Staff qualifications•Technical approach•were scored based on the following criteriaProposals •and Conservation Departmentsmembers
from the Electric staff Staff scoring committee consisted of •Solar Awning Design Services Contract AwardSolar Awning Design Services Contract Award
NEW INFORMATION advantageous to the DistrictStaff determined that the Simple Power Solar proposal is the most •2, Inc.Optony1Simple Power SolarRankFirm Overall scoring results•Solar
Awning Design Services Contract AwardSolar Awning Design Services Contract Award
NEW INFORMATION Construction completion–November 2020 •Begin construction–June 2020 •Board consideration of a construction contract–May 2020 •Solicit bids–March 2020 •Staff to assemble
bid documents–Early February 2020 •Staff to apply for Town of Truckee building permit–Late October 2019 •Conduct Board workshop on proposed design–October 2, 2019 •Board consideration
of a contract (tonight)–June 5, 2019 •Workshop to present a project overview–April 3, 2019 •Timeline for the proposed project•Solar Awning Design Services Contract AwardSolar Awning
Design Services Contract Award
FISCAL IMPACT project construction in FY20 and FY21 budgetto include Staff plans •servicesDepartment General Fund to cover the cost of engineering and design Department FY19 budget,
sufficient funds exist in the Electric Although this project was not included in the approved Electric •Cost proposal from Simple Power Solar is $14,790•Solar Awning Design Services
Contract AwardSolar Awning Design Services Contract Award
RECOMMENDATION authorization for a total not to exceed contract amount of $16,270Awning Project, in an amount of $14,790 plus a 10% change order Power Solar for engineering and design
services for the District Solar Authorize the General Manager to execute a contract with Simple •Solar Awning Design Services Contract AwardSolar Awning Design Services Contract Award