HomeMy WebLinkAbout18 Facilites Master Plan - June Workshop
ACTION ITEM #18 Prepare a Facilities Master PlanConsideration of a Contract to Prepare a Facilities Master PlanConsideration of a Contract to June 5, 2019
Contract to Prepare a Facilities Consists of three parcels••Acquired in July 2000•Property at 11270 Trails End Road•BACKGROUND / HISTORY aster PlanMContract to Prepare a Facilities aster
PlanM
Contract to Prepare a Facilities Report presented to Board at workshop in August 2005•reportTDPUD Corporation Yard: Program and Master Plan Prepared •Gaunt Sommer Design retained •February
2004•BACKGROUND / HISTORY aster PlanMContract to Prepare a Facilities aster PlanM
Conceptual Layout from 2005 CYMP
Contract to Prepare a Facilities Master Plan November 2005–Geotechnical Engineering Report •& KullHoldredge•Geotechnical Investigation•December 2005–Storm Water Pollution Prevention
Plan •September 2005–Environmental and Cultural Assessment •Inland Ecosystems•Environmental Review•BACKGROUND / HISTORY Contract to Prepare a Facilities Master Plan
Contract to Prepare a Facilities Master Plan Both parcels still owned by the District•Various efforts to sell the parcels•Two parcels declared surplus in April, 2007••One parcel to be
retained by the District •Lot line adjustment performed in 2006•BACKGROUND / HISTORY Contract to Prepare a Facilities Master Plan
Contract to Prepare a Facilities Master Plan BoardEOB to be located at corporation yard property per direction from the •10958 Riverview Drive–Valley substation property Martis•11270
Trails End Road–Corporation yard property •Two potential sites were discussed•need for an Electric Operations Building (EOB)In December 2018, Board Workshop was conducted regarding
the •vehicles, trailers and materialsPortion of the property is currently used for outdoor storage of •Ancillary SCADA Building constructed at property in 2014•BACKGROUND / HISTORY
Contract to Prepare a Facilities Master Plan
Contract to Prepare a Facilities Master Plan Not envisioned in 2005•CYMP did not include Ancillary SCADA Building or EOB•None have been constructed•CYMP presented conceptual layout with
six structures•maintenance needs as of 2005 CYMP considered storage and warehousing, field operations and vehicle •CYMP was reviewed to determine best location for EOB•After December
2018 workshop•BACKGROUND / HISTORY Contract to Prepare a Facilities Master Plan
Contract to Prepare a Facilities Master Plan optimize the use of all three propertiesDevelop a master plan that documents the necessary improvements to •Clarify the future needs of the
District•Valley substation)Martisoffice, corporation yard, Review the operational uses and functions at all three properties (main •toFacilities Master Plan (FMP) Request for proposals
(RFP) was prepared for the preparation of a •District staff Preparation of updated CYMP beyond expertise and availability of •updatedevaluated and -Staff recommends that the CYMP be
re•BACKGROUND / HISTORY Contract to Prepare a Facilities Master Plan
Contract to Prepare a Facilities Master Plan Requested that item be brought back along with additional information•Board did not take action•Recommendation for award presented at April
3, 2019 Board meeting•proposalsthe reviewed Staff committee of five members •Four proposals were received•Submittal deadline was March 15, 2019•SunAdvertised in the Sierra •Request
for Proposal (RFP) was issued on February 8, 2019•BACKGROUND / HISTORY Contract to Prepare a Facilities Master Plan
NEW INFORMATION Site security•Site access and traffic issues at main office property•Indoor shop space for testing maintenance and repairs of equipment•Emergency preparedness/continuity
of operations planning•Vehicle maintenance•Field staff operations••considerAs noted in the April 2, Board presentation, the revised CYMP should •support functions as of 2005 CYMP considered
storage, warehousing and some other Existing •Contract to Prepare a Facilities Master PlanContract to Prepare a Facilities Master Plan
NEW INFORMATION Prepare Final Report•Board of Directors Workshop•Draft Facilities Master Plan•Plan ReportMaster –Task 4 •Conceptual Design Development–3 Task •Needs Assessment•Emergency
Operations/Continuity of Operations••Staff Workshop•Needs Assessment–Task 2 •Existing Conditions Assessment–Task 1 •Major tasks identified in the RFP were•Contract to Prepare a Facilities
Master PlanContract to Prepare a Facilities Master Plan
NEW INFORMATION 20%)Cost (•%)References (10•%) control (5The firm’s procedures, methodology and quality assurance/quality •15%)(Experience of project team with similar facilities master
plan projects •20%) Experience of the firm with similar facilities master plan projects (•%)Proposed scope of work and project methodology (30•Criteria used to review the proposals•Four
proposals received in response to RFP •Contract to Prepare a Facilities Master PlanContract to Prepare a Facilities Master Plan
NEW INFORMATION 4Collaborative Design3PaddonWilliams & 2HDR1JK Architecture & EngineeringRankFirm Technical scoring•Contract to Prepare a Facilities Master PlanContract to Prepare a
Facilities Master Plan
NEW INFORMATION 4PaddonWilliams & 3HDR2JK Architecture & Engineering1Collaborative DesignRankFirm Cost scoring•Contract to Prepare a Facilities Master PlanContract to Prepare a Facilities
Master Plan
NEW INFORMATION 4PaddonWilliams & 3Collaborative Design2HDR1JK Architecture & EngineeringRankFirm proposal is the most advantageous to the DistrictStaff have determined that the JK Architecture
& Engineering •Overall scoring•Contract to Prepare a Facilities Master PlanContract to Prepare a Facilities Master Plan
NEW INFORMATION Board for considerationAny future projects resulting from the FMP will be brought to the •Final FMP report–December 2019 •orkshopWBoard –October 2, 2019 •Consideration
of a contract to prepare the FMP (tonight)–June 5, 2019 •Initial presentation of contract for prepare the FMP–April 3, 2019 •Proposal submission deadline–arch 15, 2019 M•Issued RFP–February
8, 2019 •Project schedule•Contract to Prepare a Facilities Master PlanContract to Prepare a Facilities Master Plan
FISCAL IMPACT Project will provide refined cost estimates to be used in future budgets•facilitiesProject is necessary to ensure proper planning of future District •Sufficient funds exist
in Electric Department General Fund to cover the •FY19 budgetPreparation of FMP not included in approved Electric Department •Cost proposal from JK Architecture & Engineering is $199,524•Contract
to Prepare a Facilities Master PlanContract to Prepare a Facilities Master Plan
RECOMMENDATION a total authorization not to exceed $220,000in an amount of $199,524, plus a ten percent change order allowance for Architecture & Engineering for the preparation of a
Facilities Master Plan anager to execute an agreement with JK MGeneral the Authorize Contract to Prepare a Facilities Master PlanContract to Prepare a Facilities Master Plan