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17 Elevator Rehabilitation Project
endaItem#I7TRUCKEEDONNER:PublicUtilityDistrictACTIONTo:BoardofDirectorsFrom:StephenMooreDate:July17,2019Subject:ConsiderationtoAwardaContractfortheElevatorRehabilitation____Project_____________________________1.WHYTHISMATTERISBEFORETHEBOARDBoardauthorizationisrequiredforprocurementsinexcessof$15,000.2.HISTORYDistrictstaffhasbeenevaluatingtheefficency,reliabilityandfutureneedsoftheMainOfficeanditsoperatingsystemsoverthelastseveralyears.Resultinginrecommendationstoupgradefacilitiesasneeded,includingthefirstremodlingprojectwhichtookplacein2018-2019.TheDistrict’scurrentMainOfficebuildingwasdesignedandbuiltinthelate1980’sandstafffirstoccupiedthebuildingin1987.Atthattime,aOtismodelLRVLsinglecarelevatorsystemwasinstalledtomeettheaccesibilityneedsoftheDistrictandit’scustomers.Thiselevatorisnowinits32ndyearofoperation.TheOtisLRVLelevator,controllerandamanyofthemajorcomponentsareattheendoftheirlifeandapproachingobsolescence.Theelevatorisanelectromechanicvehicle.Assuch,partsandassemblieswearoutovertimebeyondwhatcanbereasonablymaintained.3.NEWINFORMATIONTheelevatorindustryhasestablishedalifeexpectancyofanelevatorat20years.Thisisprimaryduetothetechnologicalchangesthathappensovertime.Thedecisiontomodernizebecomesariskmitigationconsideration.IftheDistrictexperiancesacatastrophicfailureduetoanobsoletepartorasafetyissue,itcouldincursignificantunplanneddowntime,impactingemployeesandcustomerswhichmayalsoleadtoADAviolations. Sourcewell,formalyNationalJointPurchasingAlliance,hascompetitivelybidqualifyingelevatorequipmentandservicesfromSchindlerElevatorCorporationofSacramento,CAwhichincludesengineering,materialsandlabor.Section3.08.060oftheDistrictCode(JointPurchasingwiththeStateofCaliforniaandotherpublicagencies)permitstheDistricttotakeadvantageofotheragenciescompetitiveprocurementprocesses.SchindlerElevatorCorporationisaqualifiedSourcewellvendor,andtheirproposalisconsistentwithDistrictCoderequirements.StaffreceivedaelevatormodernizationproposalfromSchindlerElevatorCorporation.Thecostofthisproposalis$151,723plustaxandfees.Theengineering,productionandinstallationlead-timetomodernizeanelevatorofthistypeisbetween6-8months.However,duringthistimetheMainOfficeelevatorwillbenon-operationalforaperiodnottoexceedfourweeks.4.FISCALIMPACTThefundsproposedtobeutilizedforthisprojectwereapprovedbytheBoardfortheFY2019buildingmaintenancebudget.5.RECOMMENDATIONAuthorizetheGeneralManagertoexecuteacontractwithSchindlerElevatorCorporationofSacramento,CAfortheengineering,productionandinstallationoftheMainOfficeelevatorintheamountof$151,723,plusa10%changeorderauthorizationforatotalnottoexceedcontractamountof$166,895,pIustaxandfees./:,zDJoeHorvathMichaelD.HolleyElectricUtilityDirectorGeneralManager