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20 Draft Minutes
AgendaItem#TRUCKEEDONNERPublicUtilityDistrictMINUTESTo:BoardofDirectorsFrom:ShannaD.Kuhiemier,CMCTitle:DistrictClerkDate:July17,2019MinutesfortheMeetingDatesJune5,2019andJune19,201920 REGULARMEETINGMINUTESJune5,20191.CALLTOORDERThemeetingoftheBoardofDirectorsoftheTruckeeDonnerPublicUtilityDistrictwascalledtoorderat6:00p.m.intheTDPUDBoardroombyPresidentEllis.2.ROLLCALLDirectors:JoeAguera,TonyLaliotis,ChristaFinn,VicePresidentJeffBenderandPresidentBobEllis.EMPLOYEESPRESENT:JoeHorvath,IanFitzgerald,StevenPoncelet,NeilKaufman,KeithRenshaw,SannaSchlosser,TrishaRuby,BrianWright,ReginaWise,BrandonPerry,MichaelHolley,AnabelSanchez,BeckyMazzer,MelissaKelffman,KarenRehkop,andShannaKuhlemier.CONSULTANTSPRESENT—SteveGross,DistrictCounselandPamHobday.OTHERSPRESENT—RonHemig,ArtChapmanandDavidTirman3.PLEDGEOFALLEGIANCEDirectorLaliotisledthePledgeofAllegiance.4.CHANGESTOTHEAGENDA-none.5.PUBLICINPUTPresidentElliscalledforpubliccomment,seeingnone.PresidentEllisclosedpubliccomment.6.DIRECTORUPDATEDirectorLaliotisstated,thatonJune5th,the2ndAdHocCommitteemeetingwasheldfortheGeneralManagerrecruitmentprocess.TheAdHocCommitteewillreportouttotheBoardindetailonJune19,2019.DirectorFinnstated:.ThedesireandneedfortheDistricttohaveaClimateActionMitigationPlan..Specificallylookingatgreenhousegasemissionsandaplantomitigaterisk..Municipalitiesusetheseplansasatoolforthebusinessmodels..Questioned;theTownofTruckeeisupdatingtheGeneralPlanandClimateActionPlan,shouldtheDistricthaveonealso?.CouldinformitemssuchastheFacilitiesMasterPlan,ontheagendatonight..WilltalkwithDirectorBenderaboutthestrategicworkshoponrenewables.DirectorBenderstated,withrecentnewsarticlesonfemininehygieneproducts.HerequestedthatBoardapproveanitemprovidingfemininehygieneproducts“infrontofthehouse,aswell1June5,2019 asbackofhouse”approach.Similartowhatskiareasaredoingandwhatgovernmentagenciesshouldbedoing.AskedDistrictCounselGrossfortheprocess.DistrictCounselGrossstated,theBoardcouldnotvoteontheitemtonight,itwouldneedtobeagendizedatafuturemeetingandvotedonbytheBoardpriortoimplementation.Stated,thatwhilenobiddingrequirementswouldbeappliedduetothedollaramount,apublicprocessforapprovalrequiresformalBoardaction.BoardconsensuswastobringDistrictpurchaseandimplementationoffemininehygieneprod-uctsbacktotheBoardforformalaction.DirectorEllisannouncedparticipationatthegroundbreakingforthenewRaley’s.MayorTirmandidagreatjobandincludedallthedignitariesintothepresentation.PUBLICHERING(S)7.ConductaPublicHearingfortheReviewoftheWaterUtilityPublicHealthGoalsReport.At6:00p.m.,orsoonthereafteraspossible,apublichearingwillbeheldforreceivingwrittenand/ororalcommentsfrommembersofthepublic.BrianWrightprovidedapresentationwhichisavailableuponrequest.PresidentEllisopenedthepublichearingforanypersonwishingtospeakinsupportoroppositiontotheWaterUtilityPublicHealthGoalsReport.PresidentEllisclosedthepublicHearing.DirectorComments:.DistrictisincompliancewithallFederal,State,andlocalrequirements..Scienceinstillchangingregardingarsenicingroundwatersupply.Historically,theMar-tisValleyhasmaintainedlowlevelsofarsenic..Tosampleforwaterquality,contacttheDistrictandstaffwillensureparticipation..Therearelessortechnologies,however,theyarenotasrobust..Thankedstaffseffortsforthegreatjobandgoodwater.8.ConductaPublicHearingRelatedtoCSCDAMembershipandSCIPProgramParticipation.At6:00p.m.,orsoonthereafteraspossible,apublichearingwillbeheldforreceivingwrittenand/ororalcommentsfrommembersofthepublic.ReginaWiseprovidedapresentationwhichisavailableuponrequest.PresidentEllisopenedthepublichearingforanypersonwishingtospeakinsupportoroppositionintheDistrict’sparticipationintheSCIPProgram.PresidentEllisclosedthePublicHearingBoardComments:.Appreciatedstafffollowingthroughonthisprocess..Allowsforpublicfinancing,butnotadministeringtheprogram.2June5,2019 DirectorBendermoved,andDirectorLaliotisseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(5-0),byarollcallvote.DirectorBenderpulledItemnumber11forfurtherdiscussion.CONSENTCALENDAR9.ConsiderationofaRealEstateContractwithSierraSotheby’s.AuthorizetheGeneralManagertoexecuteacontractwithSierraSotheby’s,RonHemigforrealestateagentpurposes,termsandconditionstobenegotiatedbytheGeneralManagerandsubjecttoGeneralCounselapproval.1O.ConsiderationofaContractforSolarAwningEngineeringandDesignServices.AuthorizetheGeneralManagertoexecuteacontractwithSimplePowerSolarforengineeringanddesignservicesfortheDistrictSolarAwningProject,inanamountof$14,790plusa10%changeorderauthorizationforatotalnottoexceedcontractamountof$16,270.12.ConsiderationofAnnualResolutionsfortheDonnerLakeAssessmentDistrict.1)AdoptResolution2019-13requestingNevadaCountytocollecttheDonnerLakeAssess-mentDistrictNo.00-1annualassessmentsforfiscaltaxyear2019-2020;and2)AdoptResolution2019-14requestingPlacerCountytocollecttheDonnerLakeAssess-mentDistrictNo.00-1annualassessmentsforfiscaltaxyear2019-2020.13.ConsiderationofAnnualResolutionsforSpecialTax:OldGreenwoodandGray’sCross-ingCommunitiesFacilitiesDistricts.a)AdoptResolution2019-15requestingNevadaCountytocollectthespecialtaxesfortheOldGreenwood03-1CommunitiesFacilitiesDistrict;andb)AdoptResolution2019-16requestingNevadaCountytocollectthespecialtaxesfortheGray’sCrossing04-1CommunitiesFacilitiesDistrict.PresidentElliscalledforpubliccomment,therewerenone.DirectorBendermoved,andDirectorFinnseconded,thattheBoardapprovetheconsentcal-endar.Themotionpassedunanimously(5-0),byarollcallvote.ACTION11.ConsiderationofReorganizationandSalaryRangeAdjustmentofAdministrativeServices.BrandonPerryprovidedapresentationwhichisavailableuponrequest.PresidentElliscalledforpubliccomment,therewerenone.PresidentEllisclosedpubliccomment.BoardComments:.Inputregardingcombiningtwomanagementpositions..Appreciatesthesavingsoftheposition..HumanResourceswillcontinuetohandleriskmanagement.3June5,2019 GeneralManagerHolleyprovidedbackgroundontheHumanResourcesposition.UponHolley’shireHumanResourceswaspartoftheAdministrationDepartment.DuetoHolley’sback-groundinlabornegotiations,thepositionwasplacedundertheGeneralManager.Untilrecentlythatiswherethepositionhasbeenhoused.StatedadesiretoallowthenewGeneralManagertohavetheabilitytoreorganizethedepartmentasneeded..QuestionediftherewouldbeaneedforadditionalstafftosupportHumanResources?GeneralManagerHolleyansweredstaffdoesnotbelievethatthepositionrequiresafulltimeassistant.Therefore,utilizingexistingstaffwouldsuffice..Concernwithadditionaldutiesofmanagingstaff.GeneralManagerHolleystatedtherearetwomanagerscurrentlytoabsorbmanagementdutiesasneeded..Noanticipatedchangesinstaffingduetàthisorganizationatthistime..QuestionedtheindependenceofHumanResourcesandpotentialconflictofinterest.GeneralManagerHolleystatedthatemployeesstillhaveaccesstoseniormanagementandtheunionrepresentation.Haddiscussionswiththeuniononthesamevein,andameetandconferisstillavailableifthisbecomesanissue..ThetwomanagersinplacearequalifiedandcapabletohandlethesepositionsandthesavingsofthepositionisabenefittotheDistrict.PresidentEllismoved,andDirectorAgueraseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(5-0),byarollcallvote.19.ProposedElectricAMIMeterOpt-OutProgram.JoeHorvathprovidedapresentationwhichisavailableuponrequest.PresidentElliscalledforpubliccomment.TullinValdez,resident,stated:.Questionedwhatnetmeteringis?AttherequestofPresidentEllis,JoeHorvathanswered,powerisgeneratedbothinandout.Thiswouldequatetosolarcustomersandmeters..Statedhewasonanequalpaymentplan,questionedifthemeterwouldneedtobereadmonthly?JoeHorvathstated,theDistrictreadsmetersmonthly,regardlessofprograms..Questionedthewatermeters,andwantedtowardoffsmartwatermeters.EncouragedtheBoardtoputanopt-outoptionforwatermeterspriortoimplementation.AttherequestofPresidentEllis,GeneralManagerHolleyanswered,theDistrictalreadyhasradiobasedwatermetersinplaceandhashadthemforabout10years.Thewatermetersarebatterypoweredandtransmiteverysixhours..Questionedthecostneutralityoflowincomeprogramsandwhatisbeingproposedforanopt-outprogram.GeneralManagerHolleyanswered,theDistricthasarebateprogramforincomequalifiedin-dividualspaidforbythepublicbenefitsprogramasrequiredbytheStateofCalifornia..Questionedifthereisaplaninplaceforlowincomeresidencewhomwanttoopt-out?GeneralManagerHolleystatedduetothepreviousBoardpolicyofcostneutral,staffdidnotanalyzethat.ThatquestionandanswerisintheBoard’spurview.4June5,2019 CourtneyHendersontsp?)questioned,thecostofopt-out.CuriousabouttheprogramandtheissuesofnothavingtheavailabilityofoutageinformationwithoutAMIprogram.CharlieRiley,localbusinessowner,stated:.IsaproponentofsmartmetersandtheDistrict’sAM1MeterProject..Pro-choiceandactsinanenvironmentallysoundmanner..Questionedthecostoftheopt-outprogram.Knowswhatstaffcost,andthecostistoolowcomparedtostafftime.QuestionedhowtheDistrictcanmoveapersonatthislowofacost..Asaratepayer,doesn’twanttopayfortheopt-outprogram..Knowingthatcellphonesare1,000timesworsethansmartmeters,andpeoplearenotgivingcellphonesup..Thecommunityneedstolookatthefuture.Furthermore,ratepayersshouldnothavetopayforthesmallgroupthatwantstoopt-out..TheDistrictdoesagreatjob.PresidentEllisstated,theDistrictwillreviewcostandadjustaccordinglywhenhardcostareavailable.PresidentEllisclosedpubliccomment.BoardComments:.Wellthoughtoutprogram..Howdorentingsituationswork?GeneralManagerHolleyanswered,whenpropertychangesoccupancy,anAMImeterisputbackinthesystem.Thenextrentercouldopt-out.TheDistrictdoesnotchangepropertyelementswithoutownerconsent,soarenterwouldneedownerconsent.BeckyMazzer,BillingSpecialistansweredthe“trueup”procedurefromtheaudience(un-audible)..Winterreadsofthemechanicalmetersisgoingtobeproblematic.DistrictCodereflectstheaccessibilityofmeters..Costsneedtobetrackedandadjustedasneeded..Staffistrackingcostsofimplementationoftheopt-outprogram.Willreportoutatafuturemeeting..Estimatedmonthlyopt-outfeeislowerthananticipated..Concernaboutmissingreadings.Theprogramwillencompasstheprocessofmissingameterread.ReginaWiseanswered,emergencysituationisreportedtoNewConstructionandnotificationiscompletedimmediatelythroughphonecall.Envisionthistobesimilar..Providedaccoladesforstaffefforts..TheBoardrequestedPG&E’scosts.JoeHorvathansweredthatPG&Eisnotchargingcostofservice.TullinValdezstated,SMUDcharges$127.00dollarstoopt-outand$14.00dollarsamonth.PresidentEllisstatedthatSMUDdoesnothavethesnowconditionsthatwehave.5June5,2019 CharlieRileystatedheisaPG&Ecustomerandwhentheycannotgetintothemeter,inreturn,the“trueup”wasaconsiderableamountoffoftheestimatedamount.Reiteratedhisopinionthatotherratepayersshouldnotpayforanopt-outoption..Theun-accessibilitywillbealimitationonproperty,notroadconditions..Thisprogramismeanttobeasfairandopentothepublicandstaffaspossible.BoardConsensuswastomoveforwardwithstaff’srecommendationwithimplementingtheprogramasoutlinedinthestaffreportandpresentation.14.ConsiderationofaContractfortheSCADAReliabilityImprovementProjectPhase5.ThisitemconcernsacommunicationscableconstructioncontractwithCurtis&SonsCon-structionforanamountnottoexceed$1,281,732.TrishaRubyprovidedapresentationwhichisavailableuponrequest.PresidentElliscalledforpubliccomment,therewerenone.DirectorLaliotismoved,andDirectorAgueraseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(5-0),byarollcallvote.15.ConsiderationofaContractforPoleReplacementsfortheSCADAProject2019.ThisitemconcernsapolereplacementcontractwithTWPowerLineConstructionforanamountnottoexceed$680,277.TrishaRubyprovidedapresentationwhichisavailableuponrequest.PresidentElliscalledforpubliccomment,therewerenone.VicePresidentBendermoved,andDirectorFinnseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(5-0),byarollcallvote.16.ConsiderationtoAdoptResolution2019-10,MemorializingtheDistrict’sValues.BrandonPerryprovidedapresentationwhichisavailableuponrequest.PresidentElliscalledforpubliccomment,therewerenone.BoardComments:.Agreedwithallofthevaluesandunderstandsthemagnitudeofimplementation.STheworkshopwaswelldone..Cultureisveryimportant..TheExecutiveManagementTeamandPamHurt&Associatesworkedveryhardonthevalues..InstrumentalfortheDistrict..Appreciatesthedescriptors..Supportslobbyplacementofthevaluesforthepublicandstaff..Kudostoallwhomworkedontheproject.6June5,2019 PresidentEllismoved,andDirectorAgueraseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(5-0),byarollcallvote.17.ConsiderationofaContractforProperty,Liability,andWorker’sCompensationCover-age.BrandonPerryprovidedapresentationwhichisavailableuponrequest.PresidentElliscalledforpubliccomment,therewerenone.BoardComments:.TahoeCityPUDusedAQUAandhashadagreatexperience..Providedaccoladestostaffforthecostsavingsoninsurance..Gratefulforstaffefforts.DirectorFinnmoved,andVicePresidentBenderseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(5-0),byarollcallvote.18.ConsiderationofaContracttoPrepareaFacilitiesMasterPlan.VicePresidentBenderrecusedhimselfduetopotentialbusinessopportunities.NeilKaufmanprovidedapresentationwhichisavailableuponrequest.PresidentElliscalledforpubliccomment,therewerenone.BoardComments:.DiscussionsonSteelepropertysite..Discussiononaclimateactionplanandthefacilitiesmasterplanandwhichoneshouldcomefirst..Dissensionregardingcompletingthemasterplanpriortoaclimateactionplan..Providingapotentialindoorfacilitiesforelectricrepairsandwatermetertestbench..TrailsEndRoadisaprivateroadwhichtheDistricthasaccessrights..Needtomaintainpublicaccesstothetrailontheproperty,ifpossible..Thisplanisoverdue.Operationsneedfacilitiestobemoreefficient.PresidentEllismoved,andDirectorAgueraseconded,thattheBoardapprovethestaffrecommendation.Themotionpassed(3-1),byarollcallvote.DirectorFinnvotednoandVicePresidentBenderrecused.PresidentElliscalledarecessat7:25p.m.andreconvenedat7:35p.m.WORKSHOP(S)20.DraftWildfireMitigationPlan.JoeHorvathprovidedapresentationwhichisavailableuponrequest.7June5,2019 PresidentElliscalledforpubliccomment,therewerenone.BoardComments:.Excellentfirststep,appreciatedstaffgettingontopofthis..Complexandinterestingsubject..Continuetoexpandourrenewableportfolioandclimatechangewillhelpwiththis..Stillneedathirdpartyreview,whichisinthenearfuture..Beingpro-activetohavethiscompletedforthisfireseason..IItheindependentauditorhasanychanges,theplanwillcomebeforetheBoardforapproval.21.DiscussionoftheProcesstoSelectanAnnualAuditFirm.ReginaWiseprovidedapresentationwhichisavailableuponrequest.PresidentElliscalledforpubliccomment,therewerenone.BoardComments:.AppreciatesthequalityofworkwithMossAdams..Whataretherecommendationsorrequirementsforlengthofauditors.DistrictCounselGrossstated,thataslongastheprincipleorseniorauditorchangeseverysixyears,wecankeepthesameauditfirm.ReginaWisestated,MossAdamshadstayedcompliantinthisrequirement.BoardConsensuswastoextendtheMossAdamscontractanotheryear.Thecontractrenewalwillbeonthenextagendaforapproval.ROUTINEBUSINESS22.TreasurersReport:May2019.a)ApprovaloftheTreasurer’sreportoffundbalancesfortheMonthEndedApril2019.PresidentElliscalledforpubliccomment,therewerenone.VicePresidentBendermoved,andDirectorAgueraseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(5-0).b)ApprovalofdisbursementsforMay2019.PresidentElliscalledforpubliccomment,therewerenone.DirectorAgueramoved,andVicePresidentBenderseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(5-0),byarollcallvote.23.ApprovalofMinutesMay1,2019andMay14,2019.PresidentElliscalledforpubliccomment,therewerenone.8June5,2019 VicePresidentBendermoved,andPresidentEllisseconded,thattheBoardapprovetheminutes.Themotionpassedunanimously(5-0).CLOSEDSESSION-9:34p.m.24.ClosedSessionPursuanttoGovernmentCodeSection54957,PublicEmployeePerformanceEvaluation—GeneralManager’sPerformancePlanReview—noreportableaction.ADJOURNMENT-10:25p.m.TherebeingnofurtherbusinessbeforetheBoard,themeetingwasadjournedat10:25p.m.tothenextscheduledregularlyscheduledmeetingoftheTruckeeDonnerPublicUtilityDistrictonJune19,2019at6:00p.m.TRUCKEEDONNERPUBLICUTILITYDISTRICTBobEllis,PresidentRespectfullySubmitted,________________________________ShannaD.Kuhlemier,CMC,DistrictClerk9June5,2019 9O’6OUflrI.ts)Iti3iidOHSNHOM8OAI3110]Aqto-s)AISfl0W!UUflpessdUO!1OWeqUOijpU8W-wooeJs1seAOJddepioeq‘pepuooesien6yJopei!cJpu‘peAowS!1O!l7JoToeJ!G.euoueieeieq‘uewwoooqndiopeos!IIiueseaisenbeuodn!LI3!11Muo!T1ueseJdpep!AO]dN6PMU!J3eIOJdUO!1!-I!qqe118Mpooueeiploeqno-esoio6V6I.OUO!lflIOSeHdopouo!]ep!suoD.zNOIIOVuidpessnos!peqjU!seqeueiM8UOU8]9M8JOtflD8Siepueiopei1!I!q!IeJpuseii‘6U!pflIOU!‘UO!SS!Weqewuideq!peUO!SeflbS!II1L18P!SJd.JewwnspueeiflAqpoeqeioeqewooII!MuideqpueApnpo]dSM6u!eeweqjsio6A6ie-ueeqeuei6up]6eJspuiepue]O13eJ!GqMUO!jd!3flJdpeounouuUU!dJO13e]!G31VdflHO133HI9.euou—IfldNIOIl2fld9euou-VN3DV3HJ.01S3DNVHO‘eou!6eyoe6peeL11peien6vJOjOeJ!Q33NV10311V1030031dt.euou-1N3S3idSH3HLOSe1!3OSSV1JHI8Wd‘AepqoiewuapuI8SUflODP!1S!G‘ssoJDeeis—IN3S3HdSINVITflSNOOJe!weqn>uuqpu‘A8IIOHces!Mu!6e‘1q6fJU!]‘qTMOH801’1N3S3JdS33AO7dIii3S!113qoTuep!seidpu‘i8pU8er‘UU!d9!JqD‘]en6Veor‘S!O!IU7Auojsio3ei!QlivoT7OH9!113uep!seJAqwoo.ipioanacieqU!‘wd00:9jiepioOjpeoSM13!J1S!GA!I!TflHqnd]UUOQeejofl]J8Lfl,OSJOOeJ!Q0pJEQeqO6U!eeweqH3HO0177V3I.6O‘61.OUfltS31flNIVI0N11331NIV1flO3J 8.GeneralManagerTransition/Succession—SkillSetWorkshop—PamHobday,PamHurt&Associates.DirectorFinnandDirectorLaliotisreportedontheAdHocCommitteesactivitiesandpresentedinformationontheskillsetsforthenextGeneralManager,furthermore,solicitedinput.CLOSEDSESSION(s)9.ClosedSessionPursuanttoGovernmentCodeSection54957,PublicEmployeePerlormanceEvaluation-GeneralManager’sPerformancePlanReview—noreportableaction.10.ClosedSessionPursuanttoGovernmentCodeSection54956.9(d)(4),DecidingWhethertoInitiateLitigation—onecase—noreportableaction.ADJOURNMENT-8:55p.m.DirectorAgueramoved,DirectorLaliotisseconded,thattheBoardadjournthemeetingat8:55p.m.Themotionpassedunanimously(5-0).TherebeingnofurtherbusinessbeforetheBoard,themeetingwasadjournedat8:55p.m.tothenextscheduledmeetingoftheTruckeeDonnerPublicUtilityDistrictonJuly17,2019,at6:00p.m.TRUCKEEDONNERPUBLICUTILITYDISTRICTBobEllis,PresidentPreparedbyShannaD.Kuhlemier,CMC,DistrictClerk2Junel9,2018