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9 Software Maintenance Contract
AqendaItem#9TRUCKEEDONNERI!PublicUtilityDistrictCONSENTTo:BoardofDirectorsFrom:IanFitzgeraldDate:July17,2019Subject:ConsiderationofaSoftwareMaintenanceandSupportServiceAgreementRenewalforNetworkFirewall1.WHYTHISMATTERISBEFORETHEBOARDBoardauthorizationisrequiredforprocurementsinexcessof$15,000.2.HISTORYReducingtheDistrict’srisktocybersecuritythreatshasbeenaprimaryfocusofstaffforthepast5years.Withincreasesinthreatsoverthelastyear,includingattacksonmanylocalgovernmentagenciesofsimilarsizetotheDistrict,itisevenmoreimperativethattheDistrictmaintainssupportandmaintenanceonourexistingthreatdetectionandprotectionequipment.In2018,afterevaluatingindustryleadingfirewalls,andconsultingwithindustryprofessionals,staffrecommendedthatthefirewallwiththebestcost/valueratiowastheFortinetfirewallappliance.ThisBoardofDirectorsapprovedthispurchaseinJulyof2018.3.NEWINFORMATIONSincetheoriginalpurchase,thisproductsmaintenanceandsupportiscomingupforrenewalinAugust,2019.AtthetimeoftheannualprocurementscheduleinlateNovember2018,theDistricthadnotyetheardfromthevendorontheyearlyrenewalcostsforsoftware,andaplaceholderof$40,000wasusedtocoverpredictedcostsbasedonaformulaforothersoftwaremaintenancefees.InfobondInc.,thefirmwhichwascontractedforthepurchaseandinstalloftheoriginalequipment,providedtheDistrictofaquoteforoneyearof$79,998onDecember20,2018.Thisquotewashigherthanexpected,andstaffhasbeenworkingwithFortinettoreducethesecosts.Staffhasreceivedanupdatedquotethatis$77,608;lower,butstillexceedsthe$40,000approvedbytheBoardofDirectorsintheannualprocurement. RenewingthesoftwaremaintenanceandsupportfeeswillensuretheDistricthasthebestcybersecurityprotection,andhelpsoffsettheriskofoperatinginacomputerworldtoday.4.FISCALIMPACTForthisadditionalexpense,sufficientfundsexistintheElectricUtility’sadoptedFYi9budgetforthisprocurement.5.RECOMMENDATIONAuthorizetheGeneralManagertoexecuteacontractwithFortinetforsoftwaresupportandmaintenanceinanamountnottoexceed$77,608.IanFitzgeraldMichaelD.HolleyInformationTechnologyDirectorI010GeneralManager