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Home My WebLink About7 Adopt Resolution 2019-25 Close-Out Paving ProjectAgendaItem#7TRUCKEEDONNERPubHcUtHftyDistrJCONSENTTo:BoardofDirectorsFrom:BrianWrightDate:October02,2019Subject:ConsiderationtoAdoptResolution2019-25toClose-OutthePaving2019Project___________________________1.WHYTHISMATTERISBEFORETHEBOARDTheDistrict’sPaving2019Projectiscomplete.AresolutionacceptingtheprojectascompleteandtilingofthenoticeofcompletionrequiresBoardapproval.2.HISTORYEachyeartheDistrictidentifiespavedsurfaceswithinwaterandpowerfacilitiesorDistrictmaintainedaccesseasementsrequiringrepairorreplacement.ForthePaving2019Project,theDistrictdeterminedtheneedtoreplacecompletedriveways,orportionsofdrivewaysandpavedsurfaceslocatedatfiveDistrictownedfacilities.InOctober2018,theDistrictpubliclyadvertisedaRequestforBidsforthePaving2019Project.ThescopeofworkincludedtheremovalandreplacementofpavedsurfaceslocatedatfiveDistrictownedfacilitiestotalingjustover22,000squarefeet.OnNovember13,2018,theDistrictheldapublicBidOpeningandreceivedfourresponsivebids.Followingreviewofallreceivedbids,itwasdeterminedthatWestCoastPavingwasthelowestresponsivebidder.AttheDecember5,2018,regularlyscheduledmeetingtheBoardauthorizedtheFY19AnnualProcurementsandContracts,includingaconstructionservicescontractforthePaving2019ProjectwithWestCoastPavingforanottoexceedamountof$109,000.3.NEWINFORMATIONInSeptember2019,WestCoastPavingcompletedtheremovalandreplacementofthepaveddrivewaysurlaceslocatedatfiveDistrictownedfacilities.OnSeptember16,2019,theDistrictconductedafinalinspectionoftheworkpertormedforthePaving2019Project.TheworkperFormediscompleteandreadytobeacceptedbytheDistrict.Attachedisresolution2019-25,acceptingtheprojectanddirectingNoticeofCompletionbefiled. 4.FISCALIMPACTAllworkwascompletedonschedule.TotalBidPrice$98,340.00TotalAuthorization$10,900.00TotalInvoice$98,340.00SufficientfundsexistwithintheadoptedWaterUtilityFYi9budget.5.RECOMMENDATIONAdoptResolution2019-25acceptingthePaving2019ProjectascompleteandauthorizethefilingoftheNoticeofCompletion.,%%DMichaelD.HolleyGeneralManagerIWaterUtilityDirector TRUCKE...EDONNERPublicUtilityDistrictResolutionNo.2019-25AUTHORIZINGTHEACCEPTANCEOFTHEPAVING2019PROJECTANDDIRECTINGFILINGOFTHENOTICEOFCOMPLETIONWHEREAS,theBoardofDirectorsoftheTruckeeDonnerPublicUtilityDistrictmadethedeterminationtoundertakethePaving2019Project;andWHEREAS,WestCoastPaving,Inc.wasselectedbytheDistricttoperformthework;andWHEREAS,WestCoastPaving,Inc.hascompletedalloftheWorkincludedintheProject;andNOWTHEREFOREBEITRESOLVEDbytheBoardofDirectorsoftheDistrictasfollows:1.ThattheDistrictherebyacceptsthePaving2019Projectascomplete.2.ThattheClerkoftheDistrictbedirectedtofilewiththeCountyofNevadatheNoticeofCompletion,acopyofwhichisattachedhereto.3.That35daysfollowingthefilingoftheNoticeofCompletion,themoniesretainedfromthecontractorpaymentsbereleasedtothecontractorifnoclaimshavebeenmadetotheDistrictbymaterialsuppliersorlaborers.PASSEDANDADOPTEDbytheBoardofDirectorsatameetingdulycalledandheldwithintheDistrictonthe2ddayofOctober2019bythefollowingrollcallvote:AYES:Directors;NOES:ABSTAIN:ABSENT:TRUCKEEDONNERPUBLICUTILITYDISTRICTByBobEllis,PresidentoftheBoardATTEST:ShannaD.Kuhlemier,CMC,DistrictClerkI RECORDINGREQUESTEDBY:TruckeeDonnerPublicUtilityDistrictWHENRECORDED,RETURNTO:TRUCKEEDONNERPUBLICUTILITYDISTRICTShannaD.Kuhlemier,DistrictClerk11570DonnerPassRoadTruckee,CA96161-4947THEUNDERSIGNEDDECLARESDOCUMENTARYTRANSFERTAX-NONENOTICEOFCOMPLETIONNOTICEISHEREBYGIVEN:1.Thatthenameandaddressofthepublicentityforwhomtheimprovementprojectwasdone,asownerthereof,istheTruckeeDonnerPublicUtilityDistrict,11570DonnerPassRoadTruckee,CA96161.2.Natureofinterestorestateofowner:beneficialinterestofapublicutilityofelectricandwaterfacilities.3.ThatonOctober2,2019thehereinafterdescribedimprovementswereacceptedascompletepursuanttoResolution2019-25oftheTruckeeDonnerPublicUtilityDistrict,theawardingauthority.4.ThatthesubjectimprovementsoftheNoticearegenerallydescribedandidentifiedasfollows:Paving2019Project.5.Thatthenameandaddressofthecontractorforsuchprojectwas:WestCoastPaving,Inc.IcertifyunderpenaltyofperjuryunderthelawsoftheStateofCaliforniathattheforegoingistrueandcorrect.Dated:_____________TRUCKEEDONNERPUBLICUTILITYDISTRICTByMichaelD.Holley,GeneralManagerMAILTAXSTATEMENTSTO:SAMEASABOVELegalReferences:CC-3093,CCP-2003(oath),2015.5(unswornstatement)