Loading...
HomeMy WebLinkAbout7 Procurement of Electric MetersAqendaItem#7TRUCKEEDONNERPublicUtilityDistrictCONSENTTo:BoardofDirectorsFrom:ReginaWiseDate:October16,2019Subject:ConsiderationtoAuthorizethePurchaseofEiectricMeters1.WHYTHISMATTERISBEFORETHEBOARDBoardapprovalisrequiredforprocurementsinexcessof$15,000.2.HISTORYTheDistrict’selectricmetersareusedtorecordpowerconsumptionofDistrictcustomers.DistrictResolution2013-19authorizesthesolesourcepurchaseofiTronelectricmeterswithGeneralPacific.ThissolesourceprocurementisnecessarytomaintaincompatibilitywiththeDistrict’scurrentelectricbillingsystem,particularlybecausemetersmanufacturedbyothercompaniesdonotofferthesameintegration,functionality,andquality.GeneralPacificisthecurrentfactory-authorizeddistributorofiTronmetersforourarea.MeterpurchasesaremanagedviatheDistrict’sannualprocurementauthorizedamount.InFY19theannualprocurementforGeneralPacificwasatotalof$175,000primarilyforlockingringstosupportthemeterreplacementproject.TodatetheDistricthasexhausted$162,370theprimaryexpensebeingthenewlockingrings.Thisleavesjust$12,630leftontheannualprocurementallowanceforFYi9.3.NEWINFORMATIONTheDistrict’sElectricMeterReplacementprojectbeingessentiallycompletehasexhuastedcurrentmeterinventory.Anadequateinventoryofreplacementmetersisneededsostaffhastheabilitytochangeoutameterifoneisnotreportingand/orgetsdamagedrespecfully.TheleadtimestogetmeterscanvarybutatthistimeGeneralPacifichasquotedtheDistrictthreetosixmonthstoreceivemetersfromthepurchasedate,thereforeit’scriticaltohaveadequateinventoryonhandforalltheDistrict’smetertypestoensureaccuratebilling,andservicereliabilityandsafety.Attachment1containsalistofmetersthatneedtobepurchasedtohaveadequateinventorylevelsonhand.ThisresultsinanetincreaseintheFY19annualprocurementforGeneralPacificofapproximately$40,000.4.FISCALIMPACTThisexpensewasnotincludedintheBoardapprovedFY19Budgethowever,sufficientfundsexistintheElectricUtilityGeneralFundforthepurchaseofelectricmeters. 5.RECOMMENDATIONAuthorizetheGeneralManagertoincreasetheFY19annualprocurementamountforGeneralPacifictoanottoexceedamountof$215,000,notincludingtaxandshipping.,ReginaWiseMichaelD.HolleyFinance&AccountingManagerGeneralManager Attachment 1 Order EST Cost ...-Needed Class Description Form Prefix Need to Order from prior Extended purchases Cost CL200 Centron II,120V,CL200,C2SD w/Tantalus Module 15 BOOl-4 $177 $707 CL200 Centron II,240V,CL200,C2SD (Disconnect)w/Tantalus Module 2S B002-120 $145 $17,346 CL2O Centron II,240V,CL2O,CiS w/Tantalus Module 45 B004-20 $158 $3,150 CL2O Sentinel 120-480V,CL2O,55452D w/Tantalus Module 95 B009-0 $405 $- CL200 Centron II,120V,CL200,C2SD w/Tantalus Module 125 B012-48 $182 $8,745 CL200 Sentinel 120-480V,CL200,SS4S2D w/Tantalus Module 165 B016-16 $405 $6,483 CL320 Centronll,240V,CL320,C2Sw/TantalusModule 25 BO2A-48 $160 $7,656 CL2O Sentinel 120-480V,CL2O,SS1S2D w/Tantalus Module 2S BO2V-4 $405 $1,621 CL2O Sentinel 120-480V,CL2O,SS1S2D w/Tantalus Module 35 BO3V-4 $405 $1,621 CL2O Sentinel 120-480V,CL2O,55352D w/Tantalus Module 55 BO5V-0 $405 $- CL2O Sentinel 120-480V Bidirectional,(CT Rated)ML2 w/Tantalus Module 95 BO9N-4 $480 $1,920 CL200 Sentinel 120-480V,CL200,55252D w/Tantalus Module 125 B12V-4 $405 $1,621 CL200 Sentinel 120-480V,CL200,554S2D,Bidirectional,w/Tantalus Module 165 B16N-0 $480 $- CL200 CIS,240V,CL200 Opt Out Meter 25 BO2X-0 $33 $- $50,870