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Home My WebLink About9 Wildfire MItigaton Thrid Party Auditor ServicesAgendaItem#I9jKiCONSENTTo:BoardofDirectorsFrom:StephenMooreDate:October16,2019Subject:ConsiderationofAwardingaContractforWildfireMitigationPlan-____ThirdPartyAuditorServices1.WHYTHISMATTERISBEFORETHEBOARDBoardauthorizationisrequiredforprocurementsinexcessof$15,000.2.HISTORYStaffpresentedwildfiremitigationoverviewsonMarch6andJune5,2019followedbytheadoptionoftheDistrictsWildfireMitigationPlan(WMP)attheJuly17,2019Boardmeeting.Thesemeetingsdiscussedtheoperationalpoliciesandpracticestoprevent,prepareforandrespondtowildfireevents.ThemandateofSB901requirestheadoptionofaWMPandathirdpartyevaluationbeforeJanuary1,2020.3.NEWINFORMATIONNorthernCaliforniaPowerAgency(NCPA)concludedaRequestforProposal(REP)processforqualifiedthirdpartyevaluatorsandhasexecutedagreementswithfourvendors.AsaNCPAmember,theDistrictcanutilizetheSupportServicesProgramAgreement(SSPA)formaterialsandsupport.TheSSPAwasapprovedbytheBoardonNovember2,2016.StaffrequestedproposalsfromeachofthefourvendorsonAugust15,2019andreceivedthreeresponses.TheproposalswerereviewedbyacommitteeconsistingofstafffromtheElectricDepartment.Theproposalswerescoredbaseduponthefollowingcriteria:technicalapproach,companyqualifications,teamexperiance,referencesandcost.Basedonthereviewofthecommitteeandprojectreferancematerials,theproposalfromNavigantConsulting,Inc.(Navigant)ofEolsom,Californiawasdeemedthemostadvantageous.OverallScoringIFirmLocationRankNavigantFolsom,CA1LDudekAuburn,CA2IChloetaMidwestCity,OK34.FISCALIMPACTThecostproposalfromNavigantforWMPevaluationservicesis$30,000.AlthoughthisprojectwasnotincludedintheapprovedElectricDepartmentFYi9 Budget,sufficientfundsexistintheElectricDepartmentGeneralFundtocoverthecost.5.RECOMMENDATIONAuthorizetheGeneralManagertoexecuteacontractwithNavigantConsulting,Inc.forWildfireMitigationPlanIndependentEvaluationServices,inanamountof$30,000plusa10%changeorderauthorizationforatotalnottoexceedcontractamountof$33,000.JoeHorvathMichaelD.HolleyElectricUtilityDirectorGeneralManager