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HomeMy WebLinkAbout11 Procurement of Office FurnatureAgendaItem#11:TRUCKEEDONNERPublicUtilityDistrictCONSENTTo:BoardofDirectorsFrom:ShannaD.Kuhiemier,CMCDate:November06,2019Subject:ConsiderationoftheProcurementofOfficeFurnitureforthe___________AdministrativeBuildingRemodel1.WHYTHISMATTERISBEFORETHEBOARDBoardauthorizationisrequiredforprocurementsinexcessof$15,000.2.HISTORYTheDistrictisundergoinganUpstairsBuildingRemodelProject.OnOctober16,2019,theBoardawardedacontractfortheDistrict’sUpstairsAdministrativeBuildingImprovementProject.Thisprojectconsistsofanopenplatformupgradewiththreeadditionalofficesandelectricoperationscommandcenter.Moreover,akitchenetteandbathroomremodel.Thebidforconstructiondidnotincludenewfurniture,whichisneeded.3.NEWINFORMATIONDuetotheredesign,changingoperationalneeds,andtheageofexistingfurniture,itisnecessarytopurchasenewfurniturefortheremodeledspace.Sourcewell,formelyNationalJointPurchasingAlliance,competitvelybidequipmentfromRenoBusinessInteriors/HonofRenoNevada,CA,andothervendorsthroughacompetitivebidprocess.Section3.08.060oftheDistrictCode(JointPurchasingwiththeStateofCaliforniaandotherpublicagencies)permitstheDistricttotakeadvantageofotheragenciescompetitiveprocurementprocesses.RenoBusinessInteriors/Honprovidedthefurnitureforthedownstairsremodel.Furthermore,providedaquoteintheamountof$36,497.4.FISCALIMPACTSufficientfundsexistwithintheElectricandWaterUtilities’GeneralFundsforthisprocurement. 5.RECOMMENDATIONAuthorizetheGeneralManagertoexecuteacontractwithRenoBusinessInteriorsIHonfornewfurnitureandinstallationcostsinanamountof$36,497plus10%changeorderauthorizationforatotalnottoexceedcontractamountof$40,147.ShannaD.Kuhiemier,CMCMichaelD.HolleyDistrictClerkGeneralManager