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Home My WebLink About17 Draft MinutesAgendaItem#17kTRUCKEEDONNERIPublicUtilityDistriJMINUTESTo:BoardofDirectorsFrom:ShannaD.Kuhiemier,CMCTitle:DistrictClerkDate:November06,2019MinutesfortheMeetingDatesApprovalofMinutesforOctober2,2019andOctober16,2019 REGULARMEETINGMINUTESOctober2,20191.CALLTOORDERThemeetingoftheBoardofDirectorsoftheTruckeeDonnerPublicUtilityDistrictwascalledtoorderat6:01p.m.intheTDPUDBoardroombyPresidentEllis.2.ROLLCALLDirectors:ChristaFinn,TonyLaliotis,VicePresidentJeffBender,andPresidentBobEllis.Absent:JoeAgueraEMPLOYEESPRESENT:BrandonPerry,BrianWright,ReginaWise,StevenPoncelet,JoeHorvath,ShannaKuhiemier,andMichaelHolley.CONSULTANTSPRESENT—SteveGross,DistrictCounsel.OTHERSPRESENT-none.3.PLEDGEOFALLEGIANCEDirectorLaliotisledthePledgeofAllegiance.4.CHANGESTOTHEAGENDA-none.5.PUBLICINPUTPresidentElliscalledforpubliccomment.Gregory(Pal)Wurst,Truckeeresidentstated:.ConcernsaboutsellingthepropertyonRockyLane..Didn’tknowaboutthesaleuntilitwasshownbyarealestateagent..RequestedtheBoardtakethepropertyoffthemarketsotheneighborscanpurchase..Desiredtobeabletomakeabid..Desiredtimetomakeaproposal.TomLawrenson,Truckeeresidentstated:.Thesaleofthepropertywasasurprise.Whenpurchasinghisresidence,therealestateagentsaiditwasforestserviceland..Requestedtheopportunitytopossiblypurchasethepropertywiththeresidents.CourtneyHenderson,Truckeeresidentstated:.ItisNationalEnergyEfficiencyDay.0ThankedtheBoardandstaffforalltheydoforenergyefficiency..TownofTruckeeadopteda100%renewableresolutionandenvisionsthattheDistrictisthepathbuildertothatsuccess..AppreciatedwhattheDistrictisdoingandprioritizing.Furthermore,looksforwardtowhattheDistrictwilldotoadvanceeffortsintothefuture.1October2,2019 VicePresidentBenderstatedtheBoardcouldnotdeliberateonthisitem,butatiptopurchasingpropertyistocompleteyourduediligencewithNevadaCounty.Itisextremelyhelpful.GeneralManager,MichaelHolley,statedstaffhasofferedaneighborhoodmeetingtoanswerquestionsandassistinfacilitationofcommunication.Shouldtheneighborhoodwantthemeet-ingearlierthanplannedstaffcouldaccommodatethatrequest?PresidentEllisclosedpubliccomment.6.DIRECTORUPDATEDirectorFinnstated:.AttendedtheNorthernCaliforniaPowerAssociation(NCPA)conferencelastweek..Thereweregreatideasforcollaborationandattendedaclimateactionsub-committee.0Therearetransportationissues,greenhousegasissues..ThereisaninitiativeattheSchoolDistricttoelectrifyschoolbusses.EnvisionsanopportunityfortheDistricttofacilitatethetransition.ThisexpandstypicalDistrictbusiness,butthebussescanbeageneratorintimesofnopower.Thepartnershipmaybeawin-win.PresidentEllisstated:.AttendedtheNCPAConferenceaswell.0Theconferencewasveryinformative..StatedtheBoardreceivedaletterfromTroyCorlissandthankedhimforhisparticipation.CONSENTCALENDAR7.ConsiderationtoAdoptResolution2019-25toClose-OutthePaving2019Project.PresidentElliscalledforpubliccomment,therewerenone.VicePresidentBendermoved,andDirectorLaliotisseconded,thattheBoardapprovethecon-sentcalendar.Themotionpassedunanimously(4-0),byarollcallvote.DirectorAguerawasabsent.ACTION8.ConsiderationofElectrificationandTime-of-UseStudy.JoeHorvathprovidedapresentation(availableuponrequest).PresidentElliscalledforpubliccomment,therewerenone.BoardComments:.Lookingforwardtoreviewingthedataandfurtherdiscussions.DirectorLaliotismoved,andDirectorFinnseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(4-0),byarollcallvote.DirectorAguerawasabsent.2October2,2019 6I.O’3JeqoPQCIIU!IeUUOS]edq6flOUe8Jeieqj!peoqsenswi6oidUO!1MeSUO3M8Usjoddn:spjewwopio(jsenbeiUodneIqiA)UO!11UeseJdpep!AoJdeS!M2U!6eHUO!1UeSeJdie6pneI!dD/6U!J8dOAdPUOAd•H.(s)doHswioMiesqSMien6V]ol3eJ!G810AII13110]2Aq‘to-tv)AISfl0W!UeUflpessidUo!loweqUo!1pUewwo3eJ1s8LfleAOJddpoeq‘pepiiooesJePUe1U8P!Se]d83!APU‘peAowUU!dJO13e]!Qse!oUe6iooiJO;A1!UflIJOUUO6U!seJe1UIs1Uewee]6i6eieqpeMe!AeJsqSSOJI8SUflODP!J1S!G:slUewwoDDJO.8UOU8]Meieq‘1U8WWOO3ifqndioP8II3S!113TU8P!Se]dsenbeiUodneIqIA)uo!1UeseJdpep!Ao]des!MU!68H6U!pUfldPUAOUe6\f6U!Sfl0Heaio-)JOMeoqee)lonJleqoUO!WJOdeq6UZJOqjflv‘E-6I-OsUO!flIOSe5OUO!SSflOS!Q0IjUesql2SMien6vJ0T38J!Q810AII3110]Aq‘to-t)AISfl0W!UUflpessdUo!loweqjUo!TpUewwooeJ)LSeq8AO]ddpioeq‘pepiiooesS!O!I7J0138J!GPU‘peAowJePUeeTUep!se]de3!Asw6oidaioU2dIDSueeeqseoUe]e!peqUOUO!SSflOS!GsUeweeJ6i6eieqpeMe!AeJsqesUnooeA!iwe1IVSWS!Uq3eW6U!pUfleseqoioddnsUIP!4S!GSe!1!I!3dA!UflWW0D]8q1OU6UI6UWOUSe1!3eJddV:sTUewwoDpio1U8WWOOoqndpesoos!1I3TUep!sejdse!pUn]Joddo6U!3UU-!OsedATeseq.ioUo!T!oeJddpeiisPUpeoideqoioddnsU!eNodsPJOSUHUOSUewwoo3qndioP8II3S!113TU8P!SeJd(isenbeiUodnUo!11UeseJdpep!AOJdes!MU!6eH138[O]dPJAI!Heejonijeq.ioW]6O]dTU8W-doIeAeGU7JO:Se!!Ufl1JOddOUOeqqTMUO!3eUUOQU!1UeW88]6Vse!i!I!odA1!U-flWWOQ1U!OtoAJeA!IeGoUO!fl38X36U!ZUOqflvI-6I-OUO!flIOSeHoUO!Jep!SUOQ GeneralManager,MichaelHolley,respondedthattheDistrictisgrowingtherightpeoplewiththerightskillsandcurrentstaffissufficient.However,ITisacriticalareaforresources.12.FY20andFY21FinancialPlanReview.ReginaWiseprovidedapresentation(availableuponrequest).BoardComments:.Notraisingratesforeightyearshaseffectedcashandreserves.Thisisanareathatneedstobeexamined..CapandTradeisscheduledtogoaway,depletingrevenue..Nonewdebtisabenefit..Unfundedlegislationonboththewaterandelectricutilitiesisaconcern..Discussiononcapitalimprovementsonmainpipelines..ThethemeisratesforfuturediscussionsontheFinancialPlan.Boardconsensuswastobringthisitembackwitharatestudy.TheBoardagreedtolookatratesbeyondinflationtomeetreservegoals.13.GeneralManagerTransition/Succession—SkillSetOverviewandReportOutJoeHorvath,BrianWright,ChristaFinnandTonyLaliotisprovidedapresentation(availableuponrequest).BoardComments:.Appreciatestheamountoftimehathasgoneintothisprocess..Discussionofthecategoriesanddatapointsintheemployeesandcommunity.0Notsurprisedwiththeresultsknowingthecommunity..Excitedthatstaffhasbeenheavilyinvolvedintheprocess..Thepublicmeetingembracedahighleveloftransparencyandparticipation.0TheBoardreallyappreciatedthepublicandtheirinput.BoardConsensuswastomoveforwardwiththeskillsetsaspresented.ROUTINEBUSINESS16.TreasurersReport:October2019.a)ApprovaloftheTreasurer’sreportoffundbalancesfortheMonthEndedAugust2019.PresidentElliscalledforpubliccomment,therewerenone.VicePresidentBendermoved,andDirectorLaliotissecondedthattheBoardapprovetheTreasurer’sReport.Themotionpassedunanimously(4-0),byarollcallvote.DirectorAguerawasabsent.b)ApprovalofdisbursementsforSeptember2019.PresidentElliscalledforpubliccomment,therewerenone.4October2,2019 6I-O’1eqopo9)IJGI313!J1S!a‘oLiio‘JG!WeIfl)Iaeuueq‘penwqnAiin1oodsaH1UGp!SeJd‘S!113qoiDiHislaAIIlIlfl3I1fldH3NNO33NOflHIwd00:916[O‘91-ieqopuo13!]1S!GAT!I!Tflo!Iqndieuuoeeorni8L11Obu!leewpenpeqosAiiin6epenpeqosxeueq01wdgpeu.ino1pSM6u!leeweq‘pioeqeoeqsseuisnqieq.inou6ueqeieqwdg-IN3Ii’JNHflOtavU0!13VeqiodeONMe!A8HU83UWJOJJdse6uieueo—UO!flIAeouw-JojiedeeAo,dw33qn‘L961”9UO!13e9ePOD1U8WU]8A00OjUflSJfluoissegp8SOQ9[UO!3VeqeiodeONOOO-6t’9-6I-0N1N3OGDHdS3iueiodeuo‘UO!16!!7e1!1!UI‘tt)tP)6996i’9UO!jOeSepoU8WUJAOOTUflS]fldUO!SS89pesoiowd-NOISS3SasoiojuesqSMien6yioioana8OA3110]Aq‘(o-j)A,snow!uunpessduo!loweqjsenuweL_IleAOJddpioeq‘pepuooesiepueluep!seideo!Apu‘p8AOWUU!dJooeJ!a.euOueJeMeieqj‘uewwoooiqndiope3S!II1U8P!SeJd6IO‘RI-ieqwedepu61.O‘jieqwedegs8flU!oIAoJddVL1.uesqSMJ8fl6\/J0138]!G810AII3fO]Aq‘(o-t)AISfl0W!UUflpessduOLjOweqjsuewesinq-S!p8eAOJddpoeq‘pepuooesUU!dJ038MGpu‘peAowiepueuepsee3!A 1 October 16, 2019 REGULAR MEETING MINUTES October 16, 2019 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:03 p.m. in the TDPUD Boardroom by President Ellis. 2. ROLL CALL Directors: Joe Aguera, Tony Laliotis, Vice President Jeff Bender, and President Bob Ellis. Absent: Christa Finn EMPLOYEES PRESENT: Brandon Perry, Brian Wright, Regina Wise, Steve Moore, Dennis Mazzini, Joe Horvath, and Shanna Kuhlemier. CONSULTANTS PRESENT – Steve Gross, District Counsel. OTHERS PRESENT – none. 3. PLEDGE OF ALLEGIANCE Director Aguera led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA – Staff requested Item 9 be pulled from the consent calendar to make one change on the item. 5. PUBLIC INPUT President Ellis called for public comment, seeing none. President Ellis closed public comment. 6. DIRECTOR UPDATE - none. CONSENT CALENDAR 7. Consideration to Procure Electric Meters. 8. Consideration of Approving FY20 Water Rates. President Ellis called for public comment, there were none. Vice President Bender moved, and Director Aguera seconded, that the Board approve the staff recommendation. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. ACTION 9. Consideration of a Contract for Wildfire Mitigation Plan Third Party Auditor Service. Steve Moore provided a presentation (available upon request). 2 October 16, 2019 Staff recommendation was modified to read: 1) Authorize the Board President to sign the confirmation under the NCPA Support Ser- vices Program Agreement. 2) Authorize the General Manager to execute a contract with Navigant Consulting, Inc. for Wildfire Mitigation Plan Third Party Auditor Services, in an amount of $30,000 plus a 10% change order authorization for the total not to exceed contract amount of $33,000. President Ellis called for public comment, there were none. Director Laliotis moved, and Vice President Bender seconded, that the Board approve the staff recommendation with modifications listed above. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. 10. Consideration of Declaring Certain Machinery Surplus and Procuring a Replacement Snow Blower for the Electric Department. Steve Moore provided a presentation (available upon request). President Ellis called for public comment, there were none. Director Laliotis moved, and Director Aguera seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. 11. Consideration of Awarding a Contract to Treehenge Construction for the District’s 2019 Administration Building Upstairs Remodel Project. Shanna Kuhlemier and Dennis Mazzini provided a presentation (available upon request). Board Comments:  Discussion on the bid protest. o District Counsel reviewed and approved staff’s recommendation. . Vice President Bender moved, and Director Aguera seconded, that the Board approve the staff recommendation. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. 12. Review the FY20 and FY21 Budget Summary and Set the Public Hearing for the Budget Adoption. Regina Wise provided a presentation (available upon request). Staff recommendation changed to correct the Board meeting date of November 6th. Vice President Bender moved, and President Ellis seconded, that the Board approve the staff recommendation with modifications listed above. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. WORKSHOP(S) 3 October 16, 2019 13. Discussion of a Potential Water Rate Study and Proposition 2018 Process Requirements. Regina Wise provided a presentation (available upon request). Board Comments:  A proposal for the cost of service and rate study will come back to the Board for approval.  The Capital Improvement Plan update will be done with internal staff and a consultant. 14. Review of California SB998 Discontinuation of Residential Water Service for Non-Pay- ment. Brian Wright provided a presentation (available upon request). Board consensus was to move forward with code changes. 15. Discussion of the District’s Water Utility Cross-Connection Control Program. Brian Wright provided a presentation (available upon request). Board Comments:  The District’s survey process is observation and permitting. CLOSED SESSION – 7:10 p.m. 16. Closed Session Pursuant to Government Code Section 54957.6, Conference with Labor Negotiators(s); Brian Wright, Assistant Water Utility Director; Joe Horvath, Electric Utility Director; and Joe Wiley, Counsel. No Reportable Action. 17. Closed Session Conference with Real Property Negotiator Pursuant to Government Code Section 54956.87 regarding APN’s 18-660-07, 18-660-39, 45-750-13, and 18-590-10, Dis- trict Negotiator (s): Shanna D. Kuhlemier, Under Negotiation: Price and Terms. No Report- able Action. ADJOURNMENT - 8:46 p.m. There being no further business before the Board, the meeting was adjourned at 8:46 p.m. to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on November 6, 2019 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT _________________________________________ Bob Ellis, President Respectfully Submitted, ________________________________ Shanna D. Kuhlemier, CMC, District Clerk 1 October 16, 2019 REGULAR MEETING MINUTES October 16, 2019 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:03 p.m. in the TDPUD Boardroom by President Ellis. 2. ROLL CALL Directors: Joe Aguera, Tony Laliotis, Vice President Jeff Bender, and President Bob Ellis. Absent: Christa Finn EMPLOYEES PRESENT: Brandon Perry, Brian Wright, Regina Wise, Steve Moore, Dennis Mazzini, Joe Horvath, and Shanna Kuhlemier. CONSULTANTS PRESENT – Steve Gross, District Counsel. OTHERS PRESENT – none. 3. PLEDGE OF ALLEGIANCE Director Aguera led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA – Staff requested Item 9 be pulled from the consent calendar to make one change on the item. 5. PUBLIC INPUT President Ellis called for public comment, seeing none. President Ellis closed public comment. 6. DIRECTOR UPDATE - none. CONSENT CALENDAR 7. Consideration to Procure Electric Meters. 8. Consideration of Approving FY20 Water Rates. President Ellis called for public comment, there were none. Vice President Bender moved, and Director Aguera seconded, that the Board approve the staff recommendation. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. ACTION 9. Consideration of a Contract for Wildfire Mitigation Plan Third Party Auditor Service. Steve Moore provided a presentation (available upon request). 2 October 16, 2019 Staff recommendation was modified to read: 1) Authorize the Board President to sign the confirmation under the NCPA Support Ser- vices Program Agreement. 2) Authorize the General Manager to execute a contract with Navigant Consulting, Inc. for Wildfire Mitigation Plan Third Party Auditor Services, in an amount of $30,000 plus a 10% change order authorization for the total not to exceed contract amount of $33,000. President Ellis called for public comment, there were none. Director Laliotis moved, and Vice President Bender seconded, that the Board approve the staff recommendation with modifications listed above. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. 10. Consideration of Declaring Certain Machinery Surplus and Procuring a Replacement Snow Blower for the Electric Department. Steve Moore provided a presentation (available upon request). President Ellis called for public comment, there were none. Director Laliotis moved, and Director Aguera seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. 11. Consideration of Awarding a Contract to Treehenge Construction for the District’s 2019 Administration Building Upstairs Remodel Project. Shanna Kuhlemier and Dennis Mazzini provided a presentation (available upon request). Board Comments:  Discussion on the bid protest. o District Counsel reviewed and approved staff’s recommendation. . Vice President Bender moved, and Director Aguera seconded, that the Board approve the staff recommendation. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. 12. Review the FY20 and FY21 Budget Summary and Set the Public Hearing for the Budget Adoption. Regina Wise provided a presentation (available upon request). Staff recommendation changed to correct the Board meeting date of November 6th. Vice President Bender moved, and President Ellis seconded, that the Board approve the staff recommendation with modifications listed above. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. WORKSHOP(S) 3 October 16, 2019 13. Discussion of a Potential Water Rate Study and Proposition 2018 Process Requirements. Regina Wise provided a presentation (available upon request). Board Comments:  A proposal for the cost of service and rate study will come back to the Board for approval.  The Capital Improvement Plan update will be done with internal staff and a consultant. 14. Review of California SB998 Discontinuation of Residential Water Service for Non-Pay- ment. Brian Wright provided a presentation (available upon request). Board consensus was to move forward with code changes. 15. Discussion of the District’s Water Utility Cross-Connection Control Program. Brian Wright provided a presentation (available upon request). Board Comments:  The District’s survey process is observation and permitting. CLOSED SESSION – 7:10 p.m. 16. Closed Session Pursuant to Government Code Section 54957.6, Conference with Labor Negotiators(s); Brian Wright, Assistant Water Utility Director; Joe Horvath, Electric Utility Director; and Joe Wiley, Counsel. No Reportable Action. 17. Closed Session Conference with Real Property Negotiator Pursuant to Government Code Section 54956.87 regarding APN’s 18-660-07, 18-660-39, 45-750-13, and 18-590-10, Dis- trict Negotiator (s): Shanna D. Kuhlemier, Under Negotiation: Price and Terms. No Report- able Action. ADJOURNMENT - 8:46 p.m. There being no further business before the Board, the meeting was adjourned at 8:46 p.m. to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on November 6, 2019 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT _________________________________________ Bob Ellis, President Respectfully Submitted, ________________________________ Shanna D. Kuhlemier, CMC, District Clerk 1 October 16, 2019 REGULAR MEETING MINUTES October 16, 2019 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:03 p.m. in the TDPUD Boardroom by President Ellis. 2. ROLL CALL Directors: Joe Aguera, Tony Laliotis, Vice President Jeff Bender, and President Bob Ellis. Absent: Christa Finn EMPLOYEES PRESENT: Brandon Perry, Brian Wright, Regina Wise, Steve Moore, Dennis Mazzini, Joe Horvath, and Shanna Kuhlemier. CONSULTANTS PRESENT – Steve Gross, District Counsel. OTHERS PRESENT – none. 3. PLEDGE OF ALLEGIANCE Director Aguera led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA – Staff requested Item 9 be pulled from the consent calendar to make one change on the item. 5. PUBLIC INPUT President Ellis called for public comment, seeing none. President Ellis closed public comment. 6. DIRECTOR UPDATE - none. CONSENT CALENDAR 7. Consideration to Procure Electric Meters. 8. Consideration of Approving FY20 Water Rates. President Ellis called for public comment, there were none. Vice President Bender moved, and Director Aguera seconded, that the Board approve the staff recommendation. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. ACTION 9. Consideration of a Contract for Wildfire Mitigation Plan Third Party Auditor Service. Steve Moore provided a presentation (available upon request). 2 October 16, 2019 Staff recommendation was modified to read: 1) Authorize the Board President to sign the confirmation under the NCPA Support Ser- vices Program Agreement. 2) Authorize the General Manager to execute a contract with Navigant Consulting, Inc. for Wildfire Mitigation Plan Third Party Auditor Services, in an amount of $30,000 plus a 10% change order authorization for the total not to exceed contract amount of $33,000. President Ellis called for public comment, there were none. Director Laliotis moved, and Vice President Bender seconded, that the Board approve the staff recommendation with modifications listed above. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. 10. Consideration of Declaring Certain Machinery Surplus and Procuring a Replacement Snow Blower for the Electric Department. Steve Moore provided a presentation (available upon request). President Ellis called for public comment, there were none. Director Laliotis moved, and Director Aguera seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. 11. Consideration of Awarding a Contract to Treehenge Construction for the District’s 2019 Administration Building Upstairs Remodel Project. Shanna Kuhlemier and Dennis Mazzini provided a presentation (available upon request). Board Comments:  Discussion on the bid protest. o District Counsel reviewed and approved staff’s recommendation. . Vice President Bender moved, and Director Aguera seconded, that the Board approve the staff recommendation. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. 12. Review the FY20 and FY21 Budget Summary and Set the Public Hearing for the Budget Adoption. Regina Wise provided a presentation (available upon request). Staff recommendation changed to correct the Board meeting date of November 6th. Vice President Bender moved, and President Ellis seconded, that the Board approve the staff recommendation with modifications listed above. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. WORKSHOP(S) 3 October 16, 2019 13. Discussion of a Potential Water Rate Study and Proposition 2018 Process Requirements. Regina Wise provided a presentation (available upon request). Board Comments:  A proposal for the cost of service and rate study will come back to the Board for approval.  The Capital Improvement Plan update will be done with internal staff and a consultant. 14. Review of California SB998 Discontinuation of Residential Water Service for Non-Pay- ment. Brian Wright provided a presentation (available upon request). Board consensus was to move forward with code changes. 15. Discussion of the District’s Water Utility Cross-Connection Control Program. Brian Wright provided a presentation (available upon request). Board Comments:  The District’s survey process is observation and permitting. CLOSED SESSION – 7:10 p.m. 16. Closed Session Pursuant to Government Code Section 54957.6, Conference with Labor Negotiators(s); Brian Wright, Assistant Water Utility Director; Joe Horvath, Electric Utility Director; and Joe Wiley, Counsel. No Reportable Action. 17. Closed Session Conference with Real Property Negotiator Pursuant to Government Code Section 54956.87 regarding APN’s 18-660-07, 18-660-39, 45-750-13, and 18-590-10, Dis- trict Negotiator (s): Shanna D. Kuhlemier, Under Negotiation: Price and Terms. No Report- able Action. ADJOURNMENT - 8:46 p.m. There being no further business before the Board, the meeting was adjourned at 8:46 p.m. to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on November 6, 2019 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT _________________________________________ Bob Ellis, President Respectfully Submitted, ________________________________ Shanna D. Kuhlemier, CMC, District Clerk 1 October 16, 2019 REGULAR MEETING MINUTES October 16, 2019 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:03 p.m. in the TDPUD Boardroom by President Ellis. 2. ROLL CALL Directors: Joe Aguera, Tony Laliotis, Vice President Jeff Bender, and President Bob Ellis. Absent: Christa Finn EMPLOYEES PRESENT: Brandon Perry, Brian Wright, Regina Wise, Steve Moore, Dennis Mazzini, Joe Horvath, and Shanna Kuhlemier. CONSULTANTS PRESENT – Steve Gross, District Counsel. OTHERS PRESENT – none. 3. PLEDGE OF ALLEGIANCE Director Aguera led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA – Staff requested Item 9 be pulled from the consent calendar to make one change on the item. 5. PUBLIC INPUT President Ellis called for public comment, seeing none. President Ellis closed public comment. 6. DIRECTOR UPDATE - none. CONSENT CALENDAR 7. Consideration to Procure Electric Meters. 8. Consideration of Approving FY20 Water Rates. President Ellis called for public comment, there were none. Vice President Bender moved, and Director Aguera seconded, that the Board approve the staff recommendation. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. ACTION 9. Consideration of a Contract for Wildfire Mitigation Plan Third Party Auditor Service. Steve Moore provided a presentation (available upon request). 2 October 16, 2019 Staff recommendation was modified to read: 1) Authorize the Board President to sign the confirmation under the NCPA Support Ser- vices Program Agreement. 2) Authorize the General Manager to execute a contract with Navigant Consulting, Inc. for Wildfire Mitigation Plan Third Party Auditor Services, in an amount of $30,000 plus a 10% change order authorization for the total not to exceed contract amount of $33,000. President Ellis called for public comment, there were none. Director Laliotis moved, and Vice President Bender seconded, that the Board approve the staff recommendation with modifications listed above. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. 10. Consideration of Declaring Certain Machinery Surplus and Procuring a Replacement Snow Blower for the Electric Department. Steve Moore provided a presentation (available upon request). President Ellis called for public comment, there were none. Director Laliotis moved, and Director Aguera seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. 11. Consideration of Awarding a Contract to Treehenge Construction for the District’s 2019 Administration Building Upstairs Remodel Project. Shanna Kuhlemier and Dennis Mazzini provided a presentation (available upon request). Board Comments:  Discussion on the bid protest. o District Counsel reviewed and approved staff’s recommendation. . Vice President Bender moved, and Director Aguera seconded, that the Board approve the staff recommendation. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. 12. Review the FY20 and FY21 Budget Summary and Set the Public Hearing for the Budget Adoption. Regina Wise provided a presentation (available upon request). Staff recommendation changed to correct the Board meeting date of November 6th. Vice President Bender moved, and President Ellis seconded, that the Board approve the staff recommendation with modifications listed above. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. WORKSHOP(S) 3 October 16, 2019 13. Discussion of a Potential Water Rate Study and Proposition 2018 Process Requirements. Regina Wise provided a presentation (available upon request). Board Comments:  A proposal for the cost of service and rate study will come back to the Board for approval.  The Capital Improvement Plan update will be done with internal staff and a consultant. 14. Review of California SB998 Discontinuation of Residential Water Service for Non-Pay- ment. Brian Wright provided a presentation (available upon request). Board consensus was to move forward with code changes. 15. Discussion of the District’s Water Utility Cross-Connection Control Program. Brian Wright provided a presentation (available upon request). Board Comments:  The District’s survey process is observation and permitting. CLOSED SESSION – 7:10 p.m. 16. Closed Session Pursuant to Government Code Section 54957.6, Conference with Labor Negotiators(s); Brian Wright, Assistant Water Utility Director; Joe Horvath, Electric Utility Director; and Joe Wiley, Counsel. No Reportable Action. 17. Closed Session Conference with Real Property Negotiator Pursuant to Government Code Section 54956.87 regarding APN’s 18-660-07, 18-660-39, 45-750-13, and 18-590-10, Dis- trict Negotiator (s): Shanna D. Kuhlemier, Under Negotiation: Price and Terms. No Report- able Action. ADJOURNMENT - 8:46 p.m. There being no further business before the Board, the meeting was adjourned at 8:46 p.m. to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on November 6, 2019 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT _________________________________________ Bob Ellis, President Respectfully Submitted, ________________________________ Shanna D. Kuhlemier, CMC, District Clerk 1 October 16, 2019 REGULAR MEETING MINUTES October 16, 2019 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:03 p.m. in the TDPUD Boardroom by President Ellis. 2. ROLL CALL Directors: Joe Aguera, Tony Laliotis, Vice President Jeff Bender, and President Bob Ellis. Absent: Christa Finn EMPLOYEES PRESENT: Brandon Perry, Brian Wright, Regina Wise, Steve Moore, Dennis Mazzini, Joe Horvath, and Shanna Kuhlemier. CONSULTANTS PRESENT – Steve Gross, District Counsel. OTHERS PRESENT – none. 3. PLEDGE OF ALLEGIANCE Director Aguera led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA – Staff requested Item 9 be pulled from the consent calendar to make one change on the item. 5. PUBLIC INPUT President Ellis called for public comment, seeing none. President Ellis closed public comment. 6. DIRECTOR UPDATE - none. CONSENT CALENDAR 7. Consideration to Procure Electric Meters. 8. Consideration of Approving FY20 Water Rates. President Ellis called for public comment, there were none. Vice President Bender moved, and Director Aguera seconded, that the Board approve the staff recommendation. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. ACTION 9. Consideration of a Contract for Wildfire Mitigation Plan Third Party Auditor Service. Steve Moore provided a presentation (available upon request). 2 October 16, 2019 Staff recommendation was modified to read: 1) Authorize the Board President to sign the confirmation under the NCPA Support Ser- vices Program Agreement. 2) Authorize the General Manager to execute a contract with Navigant Consulting, Inc. for Wildfire Mitigation Plan Third Party Auditor Services, in an amount of $30,000 plus a 10% change order authorization for the total not to exceed contract amount of $33,000. President Ellis called for public comment, there were none. Director Laliotis moved, and Vice President Bender seconded, that the Board approve the staff recommendation with modifications listed above. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. 10. Consideration of Declaring Certain Machinery Surplus and Procuring a Replacement Snow Blower for the Electric Department. Steve Moore provided a presentation (available upon request). President Ellis called for public comment, there were none. Director Laliotis moved, and Director Aguera seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. 11. Consideration of Awarding a Contract to Treehenge Construction for the District’s 2019 Administration Building Upstairs Remodel Project. Shanna Kuhlemier and Dennis Mazzini provided a presentation (available upon request). Board Comments:  Discussion on the bid protest. o District Counsel reviewed and approved staff’s recommendation. . Vice President Bender moved, and Director Aguera seconded, that the Board approve the staff recommendation. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. 12. Review the FY20 and FY21 Budget Summary and Set the Public Hearing for the Budget Adoption. Regina Wise provided a presentation (available upon request). Staff recommendation changed to correct the Board meeting date of November 6th. Vice President Bender moved, and President Ellis seconded, that the Board approve the staff recommendation with modifications listed above. The motion passed unanimously (4-0), by a roll call vote. Director Finn was absent. WORKSHOP(S) 3 October 16, 2019 13. Discussion of a Potential Water Rate Study and Proposition 2018 Process Requirements. Regina Wise provided a presentation (available upon request). Board Comments:  A proposal for the cost of service and rate study will come back to the Board for approval.  The Capital Improvement Plan update will be done with internal staff and a consultant. 14. Review of California SB998 Discontinuation of Residential Water Service for Non-Pay- ment. Brian Wright provided a presentation (available upon request). Board consensus was to move forward with code changes. 15. Discussion of the District’s Water Utility Cross-Connection Control Program. Brian Wright provided a presentation (available upon request). Board Comments:  The District’s survey process is observation and permitting. CLOSED SESSION – 7:10 p.m. 16. Closed Session Pursuant to Government Code Section 54957.6, Conference with Labor Negotiators(s); Brian Wright, Assistant Water Utility Director; Joe Horvath, Electric Utility Director; and Joe Wiley, Counsel. No Reportable Action. 17. Closed Session Conference with Real Property Negotiator Pursuant to Government Code Section 54956.87 regarding APN’s 18-660-07, 18-660-39, 45-750-13, and 18-590-10, Dis- trict Negotiator (s): Shanna D. Kuhlemier, Under Negotiation: Price and Terms. No Report- able Action. ADJOURNMENT - 8:46 p.m. There being no further business before the Board, the meeting was adjourned at 8:46 p.m. to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on November 6, 2019 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT _________________________________________ Bob Ellis, President Respectfully Submitted, ________________________________ Shanna D. Kuhlemier, CMC, District Clerk