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Home My WebLink About9 2019 Aggregate material Congract IncreaseAqendaItem#9CONSENTIITRUCKEEDONNERPublicUtilityDistrictTo:From:Date:2.HiSTORYBoardofDirectorsBrianWrightNovember06,2019Subject:ConsiderationforApprovalofIncreasingtheProcurement—Authorizationforthe20l9AggregateMaterialsandAsphaltContract1.WHYTHISMATTERISBEFORETHEBOARDBoardauthorizationisrequiredforprocurementsinexcessof$15,000.Eachyear,staffpresentsbeforetheBoard,routineannualprocurementsforreviewandapproval.TheseprocurementsincludesolesourceandcompetitivebidsforservicesandmaterialsutilizedbytheDistrictonanannualbasis.AttheregularlyscheduledBoardMeetingheldonDecember5,2018,theBoardapprovedroutineannualprocurementsforFYi9.TheinventoryofroutineannualprocurementsforFY19includedprocurementsofbulkaggregatematerialsandasphaltforwaterutilityoperationsandmaintenance.The2019AggregateMaterialsandAsphaltContractwasawardedtoTeichertAggregatesforatotalnottoexceedamountof$75,000.3.NEWINFORMATIONForFY19,inadditiontoroutineconstructionoperations,theWaterOperationsstaffidentifiedtheneedtoperformsignificantmaintenanceandrepairtothecompactedbaseroadwayprovidingaccesstotheMartisValleyWellfacilityandthepavedaccessroadtoGlacierTank.EachoftheseprojectswillmitigateexcessivedamagetotheroadsduringthewintermonthsandensureaccessibilitytoeachofthefacilitiesbyDistrictstaff.Improvementsincludedremovalandreconditioningofexistingmaterials,aswellasinstallationofnewpavedandcompactedbasesurfaces.Inordertocompletethenecessaryrepairsandimprovements,itwasnecessarytoprocureaggregateandasphaltmaterialsinexcessoftheoriginalestimatedquantitiesforFY19.The2019AggregateMaterialsandAsphaltContractwasawardedthroughacompetitivepublicbidprocesstoTeichertAggregatesforatotalnottoexceedamountof$75,000.TheadditionalaggregateandasphaltmaterialsneededtocompletetheimprovementsatGlacierTankandMartisValleyWellaccessroadswillrequireanadditionalprocurementauthorizationof$10,000,foranewtotalamountnottoexceed$85,000.SufficientfundsexistintheWaterUtility’sBoardapprovedFY19budgetforthisprocurement.4.FISCALIMPACT 5.RECOMMENDATIONApproveanincreaseinauthorizedprocurementamountofthe2019AggregateMateraIsandAsphaltcontracwithTeichertAggregatesby$10,000,foranewnotexceedamountof$85,000.kzMichaelD.HolleyGeneralManagerIWaterUtilityDirector