HomeMy WebLinkAbout13 Electric Water General funds Agenda Item # 13
ANNOMMOrn;P.
Public Utility District
ACTION
To: Board of Directors
From: Mary Chapman
Date: January 07, 2009
Subject: Transfer from Facilities Fees Funds to Reimburse the Electric and
Water Department General Funds
1. WHY THIS MATTER IS BEFORE THE BOARD
Only the Board can authorize transfers from facilities fees restricted funds.
2. HISTORY
During the budget process, staff lists out the planned capital projects for the year and
declares their funding source. Additionally, during the year the District periodically
builds projects that are true upgrades to our system and are eligible for refund from
facilities fees. The staff brings theses transfer request to the Board so that the funds
can be transferred from the facilities fees restricted funds to reimburse the electric and
water general funds.
3. NEW INFORMATION
Attached is a list of projects that were constructed with general funds money and a
brief description of why the projects qualify for facilities fees reimbursement.
Also attached is a five year report showing the balance of facilities fees on deposit at
December 31, 2008. AB 1600 requires that the District refund any facilities fees that
are greater than five years old. This report shows that in both the electric facilities
fees fund and the water facilities fund, the District does not have any funds that are
greater than five years old.
4. FISCAL IMPACT
This action reimburses the electric and water general funds for facilities fees projects
and costs advanced by the electric and water general funds.
5. RECOMMENDATION
1) Transfer $139,059.03 from the electric facilities fees fund to electric general fund.
2) Transfer $842,541.97 from the water facilities fees fund to the water general fund.
3) Accept the five year report showing that the District does not have facilities fees on
deposit that are greater than five years old.
Mary Ch an6 Michael D. Holley
Administrative Services Manager General Manager
ELECTRIC FACILITIES FEES PROJECTS:
WO #07-74643 Emergency Power Supply to TDPUD Building $139,059.03
Backup power to TDPUD building for operation of electric and
water systems during power outages. (50% charged to the
electric facilities fees fund/50% charged to the water facilities
fees fund). Total project cost $278,118.06.
WATER FACILITIES FEES PROJECTS:
WO #06-74628 Emergency Power Supply $278,882.74
Cost of installing generators at District pumping facilities to
provide for pumping capacity during power outages. $180,000
of this amount came from the 2006 COPs loan proceeds.
WO #04-74614 Donner Crest Off Site Pipeline $2,736.68
Portion of pipeline survey work that should be paid for from
facilities fees and not the 2006 COPs.
WO #06-74633 Alder Drive Pump Station $33,782.01
This is a new pump station per the Water Master Plan. (Previous
transfer $243,149.56)
WO #06-74634 Fiberboard Well $113,672.23
Construction of new water supply per the Water Master Plan.
(Previous transfer $803,437.58)
WO #07-74646 Stockholm Booster Pump Station $58,339.44
Cost to upgrade pump station per the Water Master Plan
2006 Certificates of Participation Debt Service Payment $355,128.87
Transfer share of 2008 principal and interest payments from
Facilities Fees
Total 2008 project cost to date for water facility fees transfer $842,541.97
FACILITIES FEES ANNUAL STATUS REPORT 12/31/08 Prepared 1/2109
ELECTRIC FACILITIES FEES: 1.0.136.90
Summary 5 Years
2004
2006 2006 2007 2008 Ended 12/31/2008
Beginning Balance $867,641.06 $778,448.52 $763,335.41 $1,657,525.63 $2,036,680.93 $867,641.06
Facilities fees collected during year 685,517.50 616,905.82 938,904.50 392,858.00 130,082.00
2,764,267.82
Interest earnings during period 15,104.43 29,378.94 53,941.01 91,315.90 80,284.53
270,024.81
Project expenditures during period
789,814,47) (6617397.87) (98,65529) (105,018.60) (448.567.13) (2,103,453.36)
(See Attached List of Projects)
Ending Balance $778,448.52 $763,335.41 $1,657,525.63 $2,036,680.9 798,480.33 Total amount available-See NOTE
3 $1,798,480.33 $1,
2,764,267.82 Less:Amount collected over last 5 years
($965,787.49)Amount greater than 5 years old-NONE
WATER FACILITIES FEES: 2.0.136.25
Summary 5 Years
2004 2005
2006 2007 2008 Ended 12/31/2008
Beginning Balance $1,025,023.94 $1,668,655.16 $2,647,051.17 $4,079,539.79 $4,549,024.37 $1,025,023.94
Facilities fees collected during period 1,562,272.26 1,582,987.34 1,165,591.44 959,870A3 294,353.40
5,565,074.87
Facilities fee from 2006 COP 0.00
0.00 4,580,000.00 0.00 0.00 4,580,000.00
Reimbursement from electric-Wire to Water 0.00 0.00
0.00 1,127,490.70 87,500.00 1,214,990.70
Interest earnings during period 23,287.94 58,534.39 102,071.18 204,886.68 193,706.24
582,486.43
Project expenditures during period
941,928.98) (663125.72) (4,415,174,00) (1,406;177.49) (2,109,792.22) (9,536,198.41)
(See Attached List of Projects)
Loan Payments: 0.00 (416,585.74) (355,128.87) (771,714.61)
2006 COPS-facilities fees share 0.00 0.00
Ending Balance $1,668,655.16 $2,647,051.17 $4,079,539.79 $4,549,024.37 $2,659,662.92 $2,659,662.92 Total amount available-See NOTE
5,565,074.87 Less:Amount collected over last 5 years
($2,905,411.95) Amount greater than 5 years old-NONE
NOTE: If"Total amount available"is greater than"Amount collected over the last 5 years",then the District has facilities fees on hand that are greater than 5 years old.
If the amount of facilities fees on hand is greater than 5 years old,the District would have to either refund the money to customers or the Board would have to issue
a finding that the money greater than 5 years old was being held to pay for a specific project. The spreadsheet shows that the District does not have any electric or
water facilities fees on hand that are greater than 5 years old.
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