HomeMy WebLinkAbout11 Final Completion 2019 Water Meter RadioA endaltem#11
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CONSENT
To:Board of Directors
From:Neil Kaufman
Date:December 04,2019
Subject:Final Completion of the Water Meter Radio Transmitter
Replacement-201 9 Project
1.WHY THIS MATTER IS BEFORE THE BOARD
The Water Meter Radio Transmitter Replacement-2019 project is complete.A
resolution accepting the project as complete requires Board approval.
2.HISTORY
In July 2019,the Board awarded the contract for the Water Meter Radio Transmitte,
Replacement-2019 project to Concord Utility Services of Murrieta,California.The
project involved replacement of about 3,000 water meter transmitter units (MTU5)
throughout the District.
The bid price was $189,950 for the replacement of 3,100 MTUs.The Board also
established a ten percent change order allowance of $19,050,for a total authorization
not to exceed $209,000.
3.NEW INFORMATION
Concord began the preliminary work involving database interfaces and work order
management in August.The field work started in September 2019,and was
essentially completed by the end of October.Some final punch-list work was
completed in the middle of November.
Concord replaced 2,988 MTUs during the project.The District had originally identified
about 3,100 MTUs as needing replacement,but some of the 3,100 were replaced by
Water Department field crews in order to accommodate account transfers and other
requests from the Customer Service Department.
With completion of the Concord work,there are about 1,700 MTUs that are not
currently transmitting.The Water Department has about 200 new MTUs remaining in
the warehouse and expects to install these units this year in order to accommodate
additional account transfers.
There are about 4,600 MTU5 remaining from the initial system deployment in 2009
and 2010.This includes the cireat maioritv of the 1.700 currently dead units noted
above.Additional MTU failures will occur during the upcoming winter and it expected
that all of these units will need to be replaced over the next two summers (2020 &
2021).It is likely that this MTU replacement work will require an outside contractor
and the Water Department is planning to bid another MTU replacement contract in the
late spring/early summer of 2020.
The lead time for obtaining new MTUs is about 6-8 weeks and the Water Department
has already been in contact with Aclara to obtain sufficient new MTUs for next year.
4.FISCAL IMPACT
There were no change order requests on the project.The total amount due to
Concord is $184,574.This amount is lower than the bid price of $189,950 and results
from the reconciliation of bid quantities versus the actual quantities installed.
5.RECOMMENDATION
Adopt Resolution 2019-27 accepting the Water Meter Radio Transmitte,
Replacement-2019 project as complete and authorize the filing of the Notice of
Completion.
frz ~
Michael D.Holley
General Manager /Water Utility Director
TRUCKEE DONNER
PubHc UtiHty District
Resolution No.201 9-27
AUTHORIZING THE ACCEPTANCE OF THE WATER METER
RADIO TRANSMITTER REPLACEMENT -2019 PROJECT AND
DIRECTING FILING OF THE NOTICE OF COMPLETION
WHEREAS,the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the Water Meter Radio Transmitter Replacement-2019 Project;and
WHEREAS,Concord Utility Services,was selected by the District to perform the work;and
WHEREAS,Concord Utility Services has completed all of the Work included in the Project;and
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1.That the District hereby accepts the Water Meter Radio Transmitter Replacement-2019 Project.
2.That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion,a copy of
which is attached hereto.
3.That 35 days following the filing of the Notice of Completion,the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers or
laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 4th
day of December 2019 by the following roll call vote:
AYES:Directors;
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Bob Ellis,President of the Board
ArrEST:
Shanna D.Kuhlemier,CMC,District Clerk
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED,RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Shanna D.Kuhiemier,District Clerk
11570 Donner Pass Road
Truckee,CA 96161-4947
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX -NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1.That the name and address of the public entity for whom the improvement project was done,as owner
thereof,is the Truckee Donner Public Utility District,11570 Donner Pass Road Truckee,CA 961 61.
2.Nature of interest or estate of owner:beneficial interest of a public utility of electric and water facilities.
3.That on December 4,2019 the hereinafter described improvements were accepted as complete
pursuant to Resolution 201 9-XX of the Truckee Donner Public Utility District,the awarding authority.
4.That the subject improvements of the Notice are generally described and identified as follows:
Water Meter Radio Transmitter Replacement-2019 Project.
5.That the name and address of the contractor for such project was:Concord Utility Services.
I certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated:_____________TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Michael D.Holley,General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References:CC-3093,CCP-2003 (oath),2015.5 (unsworn statement)