HomeMy WebLinkAbout14 FY20 Annual Contract and ProcurementsAgendaItem#14TRUCKEEDONNER,:PublicUtilityDistrictCONSENTTo:BoardofDirectorsFrom:ReginaWiseDate:December04,2019Subject:ConsiderationofFY20AnnualContractandProcurements1.WHYTHISMATTERISBEFORETHEBOARDDistrictCoderequiresBoardapprovalforallprocurementsover$15,000.2.HISTORYEachyear,staffhaspresentedannualprocurementstotheBoardforapprovalbeforeeachfiscalyear.Materials,supplies,andservicesprocuredunderthisactionareroutineandrecurringinnature.ConsideringapprovalfortheseitemsinoneBoardactionstreamlinestheprocessprovidingsavingstotheDistrictbysignificantlyreducingadministrativecoststhatwouldbeincurredwithmultipleactions.3.NEWINFORMATIONThefollowinggeneralcategoriesofprocurementsaresummariesofthedetailedlistsinAttachments1,2and3.1)SoleSourceProcurements:Attachment1isalistofvendorsthatprovideuniqueproductsandservicestotheDistricttotaling$2,825,000inFY20.Thisprocurementlistincludesspecializedsoftware,hardware,anduniqueservices.Thelisthasbeenconsistentyearoveryear.2)CompetitivelyBidProcurements-OtherGovernmentAgency:Attachment2liststhevendorswhichwerecompetitivelybidbyanothergovernmentagencyasallowedbyDistrictCode,Title3,Section3.08.060.TheadvantageofthisisthattheDistrictisusuallyabletotakeadvantageofdiscountedpricingandreducedadministrativecosts.Theseprocurementstotal$105,000forFY20.3)CompetitivelyBidProcurements-Multi-YearContracts&ContractExtensions:Attachment2alsoincludesthelistofcontractspreviouslybidbytheDistrictthateithercovermultipleyearsorhaveprovisionsforcontractextensions.Theseprocurementstotal$615,200forFY20.4)CompetitivelyBidProcurements:Attachment3isalistofvendorswhoprovidenrndtintsndsrvin€swhir.hwentthrntinhRniistForPronoslorRntistFor
•iprocessbytheDistrictthLsyearforservicesandmaterlaistoberenderedinFY20.Thetotalprocurementof$2,925,970isbrokenintotwocategories,contractsawardedtothelowestresponsivecandidatesfor$2,880,970,andcontractsawardedtothemostqualifiedcandidatesfor$45,000.Theseprocurementsprimarilyincludeelectricandwatermaterialsandsupplies.4.FISCALIMPACTFundingfortheseprocurementsisincludedintheBoardadoptedFY20Budget.5.RECOMMENDATION1)Authorizetheroutineannualprocurementstotaling$6,471,170fromthevendorslistedinAttachments1,2and3.2)AuthorizetheGeneralManagertoexecutetherequireddocumentsnecessarytoprocuretheproductsandserviceslistedinAttachments1,2and3.;x:frzReginaWiseMichaelD.HolleyFinance&AccountingManagerGeneralManager
Sole Source Procurements
Vendor
ATTACHMENT 1
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Annual procurements greater than $15,000
FY20
Products and Services Value
Advanced Communication Technology Services (ACTS)
Alpha Omega Wireless,Inc.
Aclara and Neptune
AutoDesk (DLT Solutions)
Anixter
Avigilon
Carasoft Technology Corp.(VMWare)
CDS Global
CDW (Microsoft)
Cisco Network Equipment (via NetXperts,AMS,SHI &WWT)
Cisco Smartnet (via WWT &NetXperts)
Citrix
Cooper Power Systems (Distributor =Anixter)
Cooperative Response Center
Darktrace
Dell
ESRI
Fortinet (Infobond)
Four Winds
General Pacific Inc.
Inertia Engineering
Logi Analytics,Inc.
National Information Systems Cooperative
Milsoft
Nutanix
Okonite
Pamela Hurt Associates
Schneider Electric (E&M,Wonderware &Modicon)
Schneider Electric (Telvent)
Sierra Energy Professionals
Silver State International
Survalent
Tait/Harris
Tableau
Tantalus
Tahoe Forest Hospital
TESCO Controls,Inc.
Tn Sage Consulting
TTCTV
Veeam
IT:Fiber Optic Splicing and Testing
IT:Wireless Communications
Water:Meters and MTUs
IT:Electric and Water Engineering Software
Electric and Water:IT &GIS Software
IT:Camera VMS Software
IT:Software,Maintenance &Support
Customer Service:Remiffance Processing
IT:Computer Software,Maintenance &Support
IT:Network Hardware
IT:Network Hardware &Software Support
IT:Virtual Desktops
Electric:Reclosers &Controls
Customer Service:After-hours Answering Service
IT:Cyber Security
IT:Server Hardware
GIS:Software &Support
IT:Software &Support
IT:Digital Media
Electric:Meters and Locking Rings
Electric:Distribution Switches
IT:Computer Software,Maintenance &Support
Customer Service and Accounting:Software,Support &Billing
Electric:Electric Engineering Software
Electric and Water:Server Hardware &Software
Electric:Underground Cable
Electric and Water:Consulting Services
IT:Water SCADA Software &Support
GIS:Computer Software,Maintenance &Support
Conservation:Energy Surveys
Electric and Water:Truck Repair
IT:Electric SCADA Software &Support
IT:Communications
Electric and Water:Business Intelligence Software
IT:Electric AMI Software Support &Maintenance
Human Resources:Employee Training and Screening
IT:Communications
Electric:Engineering Support
Board:TV Coverage &Streaming of meetings
Electric and Water:Backup and Recovery Software
Total
$50,000
20,000
150,000
20,000
25,000
60,000
30,000
20,000
35,000
100,000
50,000
20,000
200,000
45,000
40,000
60,000
40,000
90,000
25,000
215,000
50,000
45,000
300,000
20,000
40,000
400,000
100,000
40,000
40,000
30,000
45,000
30,000
30,000
40,000
60,000
30,000
20,000
165,000
20,000
25,000
$2,825,000
Vendor
Construction Materials Engineers Inc.
Debbie Madera’s Complete Cleaning Service
ESCI
Traffic Management Inc.
Truckee Tahoe Home Improvement LLC
Western Nevada Supply
Flyers Energy
ATTACHMENT 2
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Annual procurements greater than $15,000
FY20
Products and Services
Water:Construction Inspection Services
Facility:Janitorial
Human Resources:Employee Training
Electric and Water:Traffic Control Services
Conservation:Refrigerator Recycling
Conservation:Toilet Exchange
Electric and Water:Fuel &Diesel
Total
Other Government Agency Competitive Procurements
Annual
Vendor Products and Services Value
Anixter,Inc.IT and GIS:Hardware expenses $25,000
CDW Government Inc.Electric and Water:Mobile computers 30,000
Graybar IT:SCADA Hardware,Software &Support 50,000
Total $105,000
Multi-Year Contracts-Extending for One Year
Annual
Value
$100,000
$73,200
40,000
225,000
17,000
20,000
140,000
$615,200
ATTACHMENT 3
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Annual procurements greater than $15,000
FY20
Competitive Procurements -Award to Lowest Responsive
Annual
Vendor Products and Services Value
Anixter Electric:Padmount Switchgear $250,000
Onesource Distributors Electric:Electric Materials-Market Basket 300,000
Gexpro Electric:Single Phase Pad Mounted Transformers (Schedule B)150,000
Power Partners do Pacific Utilities Electric:Single Phase Pole Mounted Transformers (Schedule A)150,000
Gexpro Electric:Three Phase Pad Mounted Transformers (Schedules C &D)250,000
Stella Jones Company Electric:Wood Poles 150,000
Joaquin Manufacturers Electric:Truckee Substation Control Enclosure 216,000
Western Nevada Supply Water:Cla-Val Materials 75,000
Inland Potable Water:Water Tank Cleaning &Inspection Project 15,932
Western Nevada Supply Water:Water Materials-Market Basket 150,000
Teichert Rock Products Water:Aggregate Materials &Asphalt Materials 125,000
Thatcher Water:Water Treatment Supplies -Sodium Hypochlorite 26,030
Element Mountain Company Water:Slurry Seal Maintenance 23,008
Wright Tree Service Electric:Line Clearance and Tree Trimming 1,000,000
Total $2,880,970
Competitive Procurements -Professional Services -Award to the Most Qualified Candidate
Annual
Vendor Products and Services Value
Poulin Steel Electric and Water:Welding Services 25,000
Pure Technologies US Inc.(WachsWater)Water:Leak Detection &Correlation 20,000
Total $45,000
Subtotal of Competitively Bid $2,925,970
Grand Total $6,471,170