HomeMy WebLinkAbout8 Remote Telemetry Unit PurchaseA enda Item #8
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CONSENT
To:Board of Directors
From:Roe Vernon
Date:December 04,2019
Subject:Consideration of Awarding a Bid for PLC-Based Remote Telemetry
Units (RTUs)
1.WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for procurement over $15,000.
2.HISTORY
At the May 02,2012 Board meeting,a workshop was presented to discuss the
District’s existing Water System’s Supervisory Control and Data Acquisition (SCADA)
system and the planned proposal for its replacement.At that time,it was presented
that the existing Sandal-Avery SCADA was outdated.
To date,staff has completed 100%of the SCADA back-end servers,and 56%of the
water stations.Donner Lake,Gateway,Glenshire,Hirschdale,6170 Zone and the
Ponderosa Palisades Hydro and most of Prosser Lakeview systems are completed.
In 2020 staff anticipates completion of the bottom third of Tahoe Donner up to
lnnsbruck.
3.NEW INFORMATION
The next phase includes the upgrade of Sierra Meadows tank and booster as well as
Tahoe Donner.This phase of the upgrade requires the purchase of nine Remote
Telemetry Unit (RTU)cabinets and Programmable Logic Controllers (PLC),bringing
these locations up to the latest technology and incorporating their operations into the
existing new SCADA system.These new cabinets are compatib e with the existing
cabinets and reflect the currently forecasted needs for automation functions as
defined by the IT Master Plan.
A Request for Bids for PLC-Based RTU Purchase 2019 was issued on November 1,
2019.The District advertised in the Sierra Sun on November 1,2019.Bids were
opened on November 21,2019 at 2:00 P.M.The following two bids were received:
Bidder Location Amount Responsive
Relevant Solutions Modesto,CA $296,041 Yes
George T.Hall Sparks,NV $155,400 Yes
Staff has reviewed all bids for accuracy and compliance with District specifications and
has determined George T.Hall to be the lowest responsive bidder.
4.FISCAL IMPACT
Sufficient funds exist in the Water Utility’s adopted FY20 budget for this procurement.
5.RECOMMENDATION
Authorize the General Manager to execute a contract with George T.Hall in an
amount of $155,400 plus a 10%change order authorization for a total not to exceed
contract amount of $170,940 plus tax.
Ian Fitzgerald Michael D.Holley
Information Technology Director /ClO General Manager