HomeMy WebLinkAbout13 - Water Dept 10-year CIP
ACTION ITEM #13 Capital Improvement PlanYear -Prepare a Water Department 10Consideration of Award of a Contract to Capital Improvement PlanYear -Prepare a Water Department 10Consideration
of Award of a Contract to December 4, 2019
Water Department 10 40 pressure and pump control valves•diameter24 inches in -More than 220 miles of pipeline ranging from 2•25 pump stations•32 storage tanks•potable wells-3 active
non•12 active and 3 inactive potable water wells•46 pressure zones•ofThe District's potable water system is reasonably complex, consisting •BACKGROUND / HISTORY Year Capital Improvement
Plan-Water Department 10Year Capital Improvement Plan-
Water Department 10 lifethe infrastructure that are approaching or have exceeded their useful replacement projects, but there are significant remaining portions of The District has conducted
ongoing pipeline and pump station •Tahoe Donner•Prosser Lakeview•Ponderosa Palisades•Sierra Meadows•Glenshire•providing service to 1975, including most of the system -constructed between
1965A significant portion of the District's potable water system was •BACKGROUND / HISTORY Year Capital Improvement Plan-Water Department 10Year Capital Improvement Plan-
Water Department 10 existing facilities upon reaching the end of useful lifeFunds utilized for ongoing system maintenance and replacement of •Water Rates2.Funding allocated for system
growth •the water systemPaid by property owners/developers when new connections are made to •Facilities Fees1.construction of water system infrastructure and facilitiesThe District's
Water Utility has two funding sources available for the •BACKGROUND / HISTORY Year Capital Improvement Plan-Water Department 10Year Capital Improvement Plan-
NEW INFORMATION Time of use electric rates•Outage Management (PSOM)California’s Public Safety Power Shutoffs (PSPS) & NV Energy’s Public Safety •loss)revenue water (water -Upcoming water
regulations associated with non•includeAdditional factors contributing unfunded water system improvements •infrastructure and facilitiescosts associated with maintenance and replacement
of existing water determined that additional rate funding will be necessary to cover the During preparation of the District’s FY20 & FY21 budgets, it was •Year Capital Improvement Plan-Water
Department 10Year Capital Improvement Plan-Water Department 10
NEW INFORMATION planthird party consultant to assist in the development of and updated the rate funded CIP, staff has acknowledged the benefit of retaining a Recognizing the more recent
factors to be considered in developing •internallyHistorically, the District’s Water Utility has maintained the CIP •Capital Improvement Plan (CIP) of rate funded projectsA necessary
data input for a comprehensive rate study is an updated •in 2020The District has retained HDR to conduct an updated water rate study •Year Capital Improvement Plan-Water Department
10Year Capital Improvement Plan-Water Department 10
NEW INFORMATION Prepare CIP Report–Task 8 •Year CIP-Develop 10–Task 7 •Develop cost estimating criteria–Task 6 •use electric rate analysis-of-Conduct time–Task 5 •Conduct power supply
outage analysis–Task 4 •Review regulatory impacts–Task 3 •replacementIdentify existing facilities requiring rehabilitation and/or –Task 2 •Review existing system information–Task 1
•The following tasks were identified in the scope of work•Proposals (RFP) for the preparation of the updated rate funded CIPIn October 2019, the District publicly advertised a Request
for •Year Capital Improvement Plan-Water Department 10Year Capital Improvement Plan-Water Department 10
NEW INFORMATION 2Rocklin, CAStantec1Reno, NVFarr West EngineeringRankLocation Firm proposals with the following resultsA staff committee of three was selected to review and score technical
•On November 15, 2019 the District received two proposals•Year Capital Improvement Plan-Water Department 10Year Capital Improvement Plan-Water Department 10
NEW INFORMATION 2Rocklin, CAStantec1Reno, NVFarr West EngineeringRankingLocationFirmRankingOverall2Rocklin, CAStantec1Reno, NVFarr West EngineeringRankLocation FirmCost Scoring proposals
was establishedFinally, an aggregate ranking (technical capability & cost) of the •Cost proposals were then reviewed and a cost ranking was developed•Year Capital Improvement Plan-Water
Department 10Year Capital Improvement Plan-Water Department 10
NEW INFORMATION the data needs of the HDR Water Rate StudyThere will be additional intermediate milestones in coordination with •Submit Final CIP Report –May 2020 •Conduct Board of Directors
Workshop–April 2020 •Award contract–December 4, 2019 •The proposed timeline for the project is as follows•Engineering as most advantages to the Districtreceived, staff has determined
the proposal from Farr West Following the review, evaluation and scoring of all proposals •Year Capital Improvement Plan-Water Department 10Year Capital Improvement Plan-Water Department
10
FISCAL IMPACT the projects be funded togetherQuantification Project and sufficient funds exist, it is recommended that Recognizing that the updated CIP is a precursor to the Water •rojectPuantificati
on Qfor the Water The Board approved FY20 Water Utility Budget allocated $1,000,000 •approved FY20 Water Utility BudgetThis project was not included as a specific line item in the Board
•updated CIP is $58,110The cost proposal from Farr West Engineering for preparation of the •Year Capital Improvement Plan-Water Department 10Year Capital Improvement Plan-Water Department
10
RECOMMENDATION authorization not to exceed $63,900plus a ten percent change order allowance of $5,790, for a total West Engineering for preparation of the CIP in an amount of $58,110,
Authorize the General Manager to execute an agreement with Farr •Year Capital Improvement Plan-Water Department 10Year Capital Improvement Plan-Water Department 10