HomeMy WebLinkAbout14 - Annual Procurements and Contracts
ACTION ITEM #14Contracts and ProcurementsConsideration of FY20 Annual Contracts and ProcurementsConsideration of FY20 Annual , 20194December
Consideration of FY20 Contracts and Procurements All other procurements•year procurements-Multi•rocured by other government agenciesP•Competitive procurements•Sole source•Types of annual
procurements•Procurements greater than $15,000 require Board approval•Reduces Cost•Efficient ••before the fiscal year beginsStaff presents routine annual procurements to the Board for
approval •BACKGROUND / HISTORY Consideration of FY20 Contracts and Procurements
Consideration of other public agenciesaw allows for joint purchasing with the State and lState procurement •Appropriate approval is required•Procure from lowest cost vendor or most advantageous
proposal•Staff obtains at least 3 quotes or solicits proposals••Board approval is required•advantageous proposalRecommends award to vendor with the lowest responsive bid or most •Staff
requests bids or proposals•If greater than $15,000•District’s competitive process•BACKGROUND / HISTORY FY20 Contracts and ProcurementsConsideration of FY20 Contracts and Procurements
NEW INFORMATION ncludes specialized software, hardware and unique servicesI•rocurements include 40 vendors for a total of $2,825,000pSole source •Sole source procurements (Attachment
1)•Annual procurements for FY20•FY20 Contracts and ProcurementsConsideration of FY20 Contracts and ProcurementsConsideration of
NEW INFORMATION services, and safety trainingpecial services such as inspection services, traffic management, janitorial S•Conservation program partnerships•Fuel supplies•of $615,000
which includevendors for a total 7xtensions include eontracts & contract cyear -Multi•$105,000 for specialized hardware and computer productsrocurements include 3 vendors for a total
of pgency aOther government •Competitively bid procurements (Attachment 2)•FY20 Contracts and ProcurementsConsideration of FY20 Contracts and ProcurementsConsideration of
NEW INFORMATION Electric and Water market basket contracts for routine materials•Vegetation Management •ggregate & asphalt materialsA•ower transformersP•ower polesP•lectric switchgearE•vendors
for a total of $2,880,970 include annual routine items such as Competitively bid procurements (lowest bid or most qualified) include 14 •Attachment 3)–Con’trocurements (pbid Competitively
•FY20 Contracts and ProcurementsConsideration of FY20 Contracts and ProcurementsConsideration of
FISCAL IMPACT FY20 BudgetFunding for these procurements is included in the Board adopted •FY20 Contracts and ProcurementsConsideration of FY20 Contracts and ProcurementsConsideration
of
RECOMMENDATION Attachments 1, 2 and 3necessary to procure the products and services listed in Authorize the General Manager to execute the required documents 2.the vendors listed in
Attachments 1, 2 and 3Authorize the routine annual procurements totaling $6,471,170 from 1.FY20 Contracts and ProcurementsFY20 Contracts and Procurements