HomeMy WebLinkAbout17 Approval of Minutes for November 7, 2018Agenda Item #17
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Minutes for the Meeting Dates
Board of Directors
Shanna D. Kuhlemier, CMC
December 05, 2018
Approval of Minutes for November 7, 2018
MINUTES
District ClerkTitle:
REGULARMEETINGMINUTESNovember7,20181.CALLTOORDERThemeetingottheBoardofDirectorsoftheTruckeeDonnerPublicUtilityDistrictwascalledtoorderat6:00p.m.intheTDPUDBoardroombyVicePresidentWarmerdam.2.ROLLCALLDirectors:JoeAguera,JeffBender,BobEllis,andVicePresidentPaulWarmerdam.Absent:PresidentTonyLaliotis.EMPLOYEESPRESENT:JoeHorvath,ReginaWise,IanFitzgerald,BrianWright,NeilKaufman,StevenPoncelet,LisaHall,MichaelHolley,andShannaKuhlemier.CONSULTANTSPRESENT—SteveGross,DistrictCounsel.OTHERSPRESENT—ChristaFinn.3.PLEDGEOFALLEGIANCEDirectorBenderledthePledgeofAllegiance.4.CHANGESTOTHEAGENDA—Pullitem#18fromtheagenda.5.PUBLICINPUTVicePresidentWarmerdamcalledforpubliccomment,seeingnone.VicePresidentWarmerdamclosedpubliccomment.6.DIRECTORUPDATE-none.CONSENTCALENDAR7.ConsiderationofResolution2018-22AcceptingtheFinalCompletionoftheWaterMeterBoxRetrofit2018Project.1)AdoptResolution2018-22acceptingtheWaterMeterBoxRetrofit-2018projectascompleteandauthorizethefilingoftheNoticeofCompletion;2)AuthorizethetransferoftheentirebalanceoftheReserveforFutureMetersFundtotheWaterDepartmentGeneralFund;and3)AuthorizetheclosureoftheReserveforFutureMetersFund.8.ConsiderationofAwardingaContractforthe2019ElectricSystemMasterPlanStudy(MinuteOrder2018-58).AuthorizetheGeneralManagertoexecuteacontractwithElectricalConsultants,Inc.forthe2019ElectricSystemMasterPlanStudyUpdate,inanamountof$57,956plusa10%changeorderauthorizationforatotalnottoexceedcontractamountof$63,750.9.ConsiderationofIncreasingtheAnnualBlanketContractAmountforUndergroundingElectricCablePurchases(MinuteOrder2018-59)1Novemberf,2018
AuthorizeanincreasetotheannualamountforundergroundelectriccablewithOkonitefrom$250,000to$375,000.10.ConsiderationofIncreasingtheTotalAuthorizationforaContracttoPerlormConstructionInspectionServices.(MinuteOrder2018-60)AuthorizetheGeneralManagertoexecutethenecessaryagreementtoincreasethetotalauthorizationforthecontractwithConstructionMaterialsEngineersforon-callconstructioninspectionservicesfrom$80,000to$100,000.VicePresidentWarmerdamcalledforpubliccomment,therewerenone.VicePresidentWarmerdamclosedpubliccomment.DirectorBendermoved,andDirectorAguera,seconded,thattheBoardapprovetheconsentcalendar.Themotionpassedbyarollcallvote(4-0).PresidentLaliotiswasabsent.ACTION11.ReviewoftheDistrict’sInvestmentPolicyandConsiderationoftheDelegationofAuthoritytotheTreasurer.1)ReviewtheDistrict’sinvestmentpolicyasdescribedinSection3.20.012andprovidedirectionasneeded;and2)DelegateauthoritytoReginaWise,DistrictTreasurer,toinvestDistrictfundsforFY19accordingtotheDistrict’sinvestmentpolicy.ReginaWiseprovidedapresentationwhichisavailableuponrequest.VicePresidentWarmerdamcalledforpubliccomment,therewerenone.DirectorBendermoved,DirectorEllisseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(4-0).PresidentLaliotiswasabsent.12.ConsiderationofApprovingFYi9WaterRates.(MinuteOrder2018-61)DirectstafftoimplementtheFYi9waterratesaslistedinOrdinance2015-01.ReginaWiseprovidedapresentationwhichisavailableuponrequest.VicePresidentWarmerdamcalledforpubliccomment,therewerenone.BoardComments:.TheBoardcanmakearatelowerthantheapprovedamount,butnothigherwithoutaProposition2018process..Mainreplacementsareincreasingatahigherpacethaninflation.Staffwillplanondoinganothermainreplacementin2020,butdeferthe2019atthispoint..TheDistrictisonscheduleandfiscallyresponsible..The3%isbasedonpreviousinformation,theDistrictmaybebehindbecauseofinflation.Staffwillmonitorthis.2November7,2018
DirectorEllismoved,andDirectorBenderseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(4-0).PresidentLaliotiswasabsent.13.ConsiderationofSettingaPolicyRegardingtheTimingofthe2018ElectionResultsShannaKuhlemierandSteveGrossprovidedapresentationwhichisavailableuponrequest.VicePresidentWarmerdamcalledforpubliccomment,therewerenone.DirectorEllismoved,andDirectorBenderseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(4-0).PresidentLaliotiswasabsent.WORKSHOPS14.2018LEDHolidayLightProgramAndrewAuprovidedapresentationwhichisavailableuponrequest.VicePresidentWarmerdamcalledforpubliccomment,therewerenone.ROUTINEBUSINESS15.TreasurersReport:October31,2018.a)ApprovaloftheTreasurer’sreportoffundbalancesasofSeptember30,2018.VicePresidentWarmerdamcalledforpubliccomment,therewerenone.DirectorBendermoved,andDirectorEllisseconded,thattheBoardapprovestheTreasurer’sReport.Themotionpassedunanimously(4-0).PresidentLaliotiswasabsent.b)ApprovalofdisbursementsforOctober2018.VicePresidentWarmerdamcalledforpubliccomment,therewerenone.DirectorAgueramoved,andDirectorEllisseconded,thattheBoardapprovestheTreasurer’sReport.Themotionpassedunanimously(4-0).PresidentLaliotiswasabsent.16.ApprovalofMinutesOctober3,2018.VicePresidentWarmerdamcalledforpubliccomment,therewerenone.DirectorBendermoved,andDirectorEllisseconded,thattheBoardapprovetheMinuteswiththecorrection.Themotionpassedunanimously(4-0).PresidentLaliotiswasabsent.DirectorBenderrecusedforapotentialconflictofinterestandleftthemeeting.17.CLOSEDSESSION—PursuanttoGovernmentCodeSection54956.9(d)(4),DecidingWhethertoInitiateLitigation,oncase.ReportableAction:TheBoardprovideddirectiontostaff.3November7,2018
ADJOURNMENT-6:51p.m.DirectorAgueramoved,andEllisseconded,thattheBoardadjournsthemeetingat6:51p.m.Themotionpassedunanimously(3-0).PresidentLaliotisandDirectorBenderwereabsent.Therebeingnofurtherbusinessbefore.theBoard,themeetingwasadjournedat6:51p.m.tothenextscheduledmeetingoftheTruckeeDonnerPublicUtilityDistrictonDecember5,2018,at6:00p.m.TRUCKEEDONNERPUBLICUTILITYDISTRICTPaulWarmerdam,VicePresidentPreparedbyShannaD.Kuhlemier,CMC,DistrictClerk4November7,2018