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Home My WebLink About7 Adopt Resolution 2018-23, 2018 Pipeline ReplacementAgenda Item #7 To: From: Date: Subject: Board of Directors Neil Kaufman December 05, 2018 Consideration to Adopt Resolution 2018-23 to Close-Out the 2018 Pipeline Project CONSENT 1. WHY THIS MATTER IS BEFORE THE BOARD The District Pipeline Replacement -2018 project is complete. A resolution accepting the project as complete requires Board approval. 2. HISTORY In April 2018, the Board awarded the construction contract for the District Pipeline Replacement -2018 project to Longo Incorporated of Tahoe City, California. The project involved replacement of about 2,100 feet of pipeline at three locations in the Tahoe Donner area: Baden Road; Sitzmark tank site; and Skiview Loop. In addition to the pipeline work, the contract included the installation of conduit, pull boxes, meter boxes and transformer pads at the Roundhill and Sitzmark tank sites. This work allowed for the electrical service at these two sites to be converted from overhead to underground, removing some outdated electrical transformers. The work also enabled upgrading of the communications capabilities at both sites. The final component of the contract involved the installation of conduit and fiber optic inner duct to enable upgrading of the communications capabilities at the Falcon Point and Innsbruck tank sites. The bid price was $1,196,852. The Board also established a ten percent change order allowance of $119,648, for a total authorization not to exceed $1,316,500. The Board also authorized the transfer of up to $335,150 from the Electric Department General Fund to the Water Department General Fund to pay for the Electric Department portion of the project. In September 2018, the Board approved Change Order No. 1. This change order added the replacement of service laterals and the upgrade of meter boxes for some added the replacement of service laterals and the upgrade of meter boxes for some commercial properties along Donner Pass Road into the contract at a cost not to exceed $60,000. The Board also increased the change order allowance from $119,648 to $239,648 for a total authorization not to exceed $1,496,500. Longo began work in May and completed the construction in the early November. 3. NEW INFORMATION During the course of the project, four change order requests were submitted and reviewed by staff. After review and discussion, the District and Longo agreed on a total of $78,068.91 for these issues. The items were: Leak repair, drain rock and filter fabric on Baden Road; Drain rock and filter fabric on Skiview Loop; Additional excavations associated with installation of the fiber optic inner duct from Northwoods Boulevard to the Falcon Point Tank site; and Adjustment of a newly installed pull box to accommodate the Town of Truckee’s paving project. In addition to the three change order requests, there was one item that resulted in a Payment to Longo. The contract is based on a unit price bid. Attachment 1 shows the differences between bid totals and the amounts actually constructed. This analysis results in a $135,449.30 payment to Longo. This amount is mainly the result of an unusual amount of rock excavation on Skiview Loop. 131 hours of rock excavation were required (which is 101 hours higher than the bid quantity of 30 hours). In early November, District staff performed a final walkthrough on the project. The work performed is complete and should be accepted by the District. Attached is a Resolution 2018-23, accepting the project and directing that a Notice of Completion be filed. 4. FISCAL IMPACT The original bid price was $1,196,852. Once adjustments are made for the items described above, the final contract price is $1,454,370.21. Item Water Electric Orginal Scope of Work (includees bid vs actual) $1,041,784.79 $290,516.51 Change orders associated with original scope of work $23,502.77 $54,566.14 Additional work on Donner Pass Road $44,000.00 $0.00 Total $1,109,287.56 $345,082.65 The funding source for water pipe components of the project is the Water Department General Fund. The funding source for water electrical and communications components of the project is the Electric Department General Fund. Michael D. Holley General Manager / Water Utility Director Item Water Electric Orginal Scope of Work (includees bid vs actual) $1,041,784.79 $290,516.51 Change orders associated with original scope of work $23,502.77 $54,566.14 Additional work on Donner Pass Road $44,000.00 $0.00 Total $1,109,287.56 $345,082.65 As noted above, the Board authorized the transfer of up to $335,150 from the Electric Department General Fund to the Water Department. Therefore, additional authorization is necessary to transfer the final amount. 5. RECOMMENDATION 1) Adopt Resolution 2018-23 accepting the District Pipeline Replacement -2018 project as complete and authorize the filing of the Notice of Completion. 2)Authorize the transfer of $345,082.65 from the Electric Department General Fund to the Water Department General Fund. Analysis of Bid Quantities vs.Actual Quantities Constructed District Pipeline Replacement -2078 Contractor:Longo Incorporated Bid Amounts Actual Amounts Bid Item Description Quantity I Units Unit Price Subtotal Quantity I Units 1 Unit Price Subtotal 1 Mobilization 7 L $55,000.00 $55,00000 1 L $55,00000 $55,000.00 1A 12”Water Main 1,701 FT $148.00 $251,748.00 1,695 FT $148.00 $250,860.00 1 B 2”PE Water Service Lateral 680 FT $85.00 $57,800.00 743 FT $85.00 $63,155.00 1 C Double Water Service for Lower Pressure Areas (DSL)1 5 EA $3,400.00 $51 000.00 1 5 EA $3,400.00 $51,000.00 1 D Double Water Service with One Lot Vacant (DSV)3 EA $2,500.00 $7,500.00 3 EA $2,500.00 $7,500.00 1 E Connect New 2”Lateral to Existing Double Meter Box at 1 371 9/1 3741 Skiview Loop 1 EA $2,200.00 $2,200.00 1 EA $2,200.00 $2,200.00 1 F Connect New 2”Lateral to Existing Meter Boxes at 1 3637/1 3691 Skiview Loop 1 EA $2,200.00 $2,200.00 1 EA $2,200.00 $2,200.00 1 G Connect New 2”Lateral to Existing Single Meter Box 2 EA $2,200.00 $4,400.00 2 EA $2,200.00 $4,400.00 1 H Fire Hydrant Assembly 3 EA $8,300.00 $24,900.00 3 EA $8,300.00 $24,900.00 1 I Air Valve Assembly 1 EA $5,300.00 $5,300.00 1 EA $5,300.00 $5,300.00 1J Connection to Existing 12”Pipe at Station 0+00 1 LS $8,500.00 $8,500.00 1 LS $8,500.00 $8,500.00 1K Connection to Existing 12”Steel Pipe at Station 17+01.08 1 LS $8,500.00 $8,500.00 1 LS $8,500.00 $8,500.00 YL Rock Excavation 30 HRS $1,500.00 $45,000.00 131 HRS $1,500.00 $196,500.00 YM AC Pavementand Base (trench restoration)12,500 SF $10.50 $131,250.00 13,200 SF $10.50 $138,600.00 iN Additional ½”Thickness of AC Pavement (trench restoration)12,500 SF $1.00 $12,500.00 0 SF $1.00 $- 10 Asphalt Cement Dike 40 LF $80.00 $3,200.00 120 LF $80.00 $9,600.00 1P All OtherWork Required bythe Contract Documents 1 LS $10,500.00 $10,500.00 1 LS $10,500.00 $10,500.00 2A 8”Water Main 321 FT $105.00 $33,705.00 332 FT $105.00 $34,860.00 2B 2”PE Water Service Lateral 175 FT $85.00 $14,875.00 187 FT $85.00 $15,895.00 2C Single Water Service (55)2 EA $2,800.00 $5,600.00 4 EA $2,800.00 $11,200.00 2D Double Water Service (DS)3 EA $3,500.00 $10,500.00 2 EA $3,500.00 $7,000.00 2E Connection to Existing 8”Steel Pipe at Station 0+00 1 LS $5,700.00 $5,700.00 1 LS $5,700.00 $5,700.00 2F Connection to Existing 8”Steel Pipe at Station 3÷21.01 1 LS $5,700.00 $5,700.00 1 LS $5,700.00 $5,700.00 2G Rock Excavation 6 HRS $1,500.00 $9,000.00 5 HRS $1,500.00 $7,500.00 2H AC Pavementand Base (trench restoration)2,200 SF $10.50 $23,100.00 3,350 SF $10.50 $35,175.00 21 Additional ½”Thickness of AC Pavement (trench restoration)2,200 SF $1 .00 $2,200.00 0 SF $1 .00 $- 2J All Other Work Required by the Contract Documents 1 LS $4,500.00 $4,500.00 1 LS $4,500.00 $4,500.00 3A Rock Excavation 6 HRS $1,500.00 $9,000.00 0 HRS $1,500.00 $- 3B Aggregate Base 240 Tons $85.00 $20,400.00 145 Tons $85.00 $12,314.80 3C AC Pavement—3”Thick 2,300 SF $8.00 $18,400.00 1,660 SF $8.00 $13,280.00 3D AC Pavement—4”Thick 5,000 SF $10.50 $52,500.00 4,220 SF $10.50 $44,310.00 3E All Other Work Required by the Contract Documents 1 LS $62,500.00 $62,500.00 1 LS $62,500.00 $62,500.00 4A Rock Excavation 4 HRS $1,500.00 $6,000.00 0 HRS $1,500.00 $- 4B AC Pavement and Base (trench restoration)350 SF $10.50 $3,675.00 580 SF $10.50 $6,090.00 4C All Other Work Required by the Contract Documents 1 LS $37,000.00 $37,000.00 1 LS $37,000.00 $37,000.00 5A 2”Conduit From Station 0+00 to Station 0÷35 35 FT $75.00 $2,625.00 40 FT $75.00 $3,000.00 SB 4”&2”Conduit From Station 0+35 to Station 2+35 200 FT $95.00 $19,000.00 195 FT $95.00 $18,525.00 5C 2”Conduit From Station 2+00 to Station 2+40.15 S FT $75.00 $375.00 10 FT $75.00 $750.00 SD Rock Excavation 2 HRS $1,500.00 $3,000.00 0 HRS $1,500.00 $- 5E AC Pavement and Base (trench restoration)100 SF $8.50 $850.00 75 SF $8.50 $637.50 SF All Other Work Required by the Contract Documents 1 LS $5,500.00 $5,500.00 1 LS $5,500.00 $5,500.00 6A lnnerduct from Station 0+00 to Station 3+01 ,Offset Left 321 FT $8.50 $2,728.50 321 FT $8.50 $2,728.50 6B Innerduct from Station 3+01 ,Offset Left to Station 26+66,Offset Left 2,405 FT $8.50 $20,442.50 2,405 FT $8.50 $20,442.50 6C Innerduct from Station 26+66,Offset Left to Station 47+70,Offset Left 2,144 FT $8.50 $18,224.00 2,144 FT $8.50 $18,224.00 6D Innerduct from Station 47+70,Offset Left to Station 61+88,Offset Left 1 458 FT $8.50 $1 2,393.00 1 458 FT $8.50 $12,393.00 6E Innerduct from Station 61 +88,Offset Left to Station 80+34 1 866 FT $8.50 $1 5,861 .00 1 866 FT $8.50 $1,861.00 6F 2”Conduit from Station 0+00 to Station 0+38 1 LS $8,500.00 $8,500.00 1 LS $8,500.00 $8,500.00 6G 6”Sweep at Station 10+26 1 LS $4,400.00 $4,400.00 1 LS $4,400.00 $4,400.00 6H 6”Pipe at Station 18+01 1 LS $4,400.00 $4,400.00 1 LS $4,400.00 $4,400.00 61 6”Pipe at Station 20+67 1 LS $4,400.00 $4,400.00 1 LS $4,400.00 $4,400.00 6J 6”Pipe at Station 35+08 1 LS $4,400.00 $4,400.00 1 LS $4,400.00 $4,400.00 6K 6”Sweep at Station 35+29 1 LS $4,400.00 $4,400.00 1 LS $4,400.00 $4,400.00 6L 6”Pipe at Station 58+38 1 LS $4,400.00 $4,400.00 1 LS $4,400.00 $4,400.00 6M 6”Pipe at Station 62+04 1 LS $4,400.00 $4,400.00 1 LS $4,400.00 $4,400.00 6N 2”Conduit from Station 80+10 to Station 80+34 1 LS $8,500.00 $8,500.00 1 LS $8,500.00 $8,500.00 60 Innerduct Pull BoxAssemblyat Stations 3+01,47+70 &61+88 3 EA $4,500.00 $13,500.00 3 EA $4,500.00 $13,500.00 6P lnnerduct Pull Box Assembly at Station 26+66 1 LS $4,500.00 $4,500.00 1 LS $4,500.00 $4,500.00 6Q Innerduct Pull Box at Station 80+34 1 LS $4,500.00 $4,500.00 1 LS $4,500.00 $4,500.00 6R Rock Excavation 2 HRS $1,500.00 $3,000.00 0 HRS $1,500.00 $- 65 AC Pavementand Base (trench restoration)800 SF $10.50 $8,400.00 1,400 SF $10.50 $14,700.00 6T Additional ½”Thickness of AC Pavement (trench restoration)800 SF $1 .00 $800.00 0 SF $1 .00 $- 6U All Other Work Required by the Contract Documents 1 LS $7,500.00 $7,500.00 1 LS $7,500.00 $7,500.00 Total AmountofBase Bid $1,196,852.00 $1,332,301.30 Additional Payment to Longo $135,449.30 TRUCKEEDONNERPublicUtIityDistnctResolutionNo.2018-23AUTHORIZINGTHEACCEPTANCEthe2018PIPELINEPROJECTANDDIRECTINGFILINGOFTHENOTICEOFCOMPLETIONWHEREAS,theBoardofDirectorsoftheTruckeeDonnerPublicUtilityDistrictmadethedeterminationtoundertakethe2018PipelineProject;andWHEREAS,LongoIncorporatedwasselectedbytheDistricttoperlormthework;andWHEREAS,LongoIncorporatedhascompletedalloftheWorkincludedintheProject;andWHEREAS,TheDistrict’sWaterSystemEngineer,NeilKaufman,nowcertifiesthecompletionoftheproject;andWHEREAS,theDistrict’sGeneralManager,MichaelD.Holley,hasrecommendedthattheworkbeacceptedbytheDistrict;NOWTHEREFOREBEITRESOLVEDbytheBoardofDirectorsoftheDistrictasfollows:1.ThattheDistrictherebyacceptsthe2018PipelineProjectascomplete.2.ThattheClerkoftheDistrictbedirectedtofilewiththeCountyofNevadatheNoticeofCompletion,acopyofwhichisattachedhereto.3.That35daysfollowingthefilingoftheNoticeofCompletion,themoniesretainedfromthecontractorpaymentsbereleasedtothecontractorifnoclaimshavebeenmadetotheDistrictbymaterialsuppliersorlaborers.PASSEDANDADOPTEDbytheBoardofDirectorsatameetingdulycalledandheldwithintheDistrictonthe5thdayofDecember2018bythefollowingrollcallvote:AYES:DirectorsEllis,Bender,Aguera,Finn,andPresidentTonyLaliotisNOES:NoneABSTAIN:NoneABSENT:NoneTRUCKEEDONNERPUBLICUTILITYDISTRICTByTonyLaliotis,PresidentoftheBoardATTEST:ShannaD.Kuhlemier,CMC,DistrictClerk RECORDINGREQUESTEDBY:TruckeeDonnerPublicUtilityDistrictWHENRECORDED,RETURNTO:TRUCKEEDONNERPUBLICUTILITYDISTRICTShannaD.Kuhiemier,DistrictClerk11570DonnerPassRoadTruckee,CA96161-4947THEUNDERSIGNEDDECLARESDOCUMENTARYTRANSFERTAX-NONENOTICEOFCOMPLETIONNOTICEISHEREBYGIVEN:1.Thatthenameandaddressofthepublicentityforwhomtheimprovementprojectwasdone,asownerthereof,istheTruckeeDonnerPublicUtilityDistrict,11570DonnerPassRoadTruckee,CA96161.2.Natureofinterestorestateofowner:beneficialinterestofapublicutilityofelectricandwaterfacilities.3.ThatonDecember5,2018thehereinafterdescribedimprovementswereacceptedascompletepursuanttoResolution2018-23oftheTruckeeDonnerPublicUtilityDistrict,theawardingauthority.4.ThatthesubjectimprovementsoftheNoticearegenerallydescribedandidentifiedasfollows:2018WaterPipelineProject.5.Thatthenameandaddressofthecontractorforsuchprojectwas:LongoIncorporated,P.O.Box6177,TahoeCity,CA,96145IcertifyunderpenaltyofperjuryunderthelawsoftheStateofCaliforniathattheforegoingistrueandcorrect.Dated:_____________TRUCKEEDONNERPUBLICUTILITYDISTRICTBy____________________________________MichaelD.Holley,GeneralManagerMAILTAXSTATEMENTSTO:SAMEASABOVELegalReferences:CC-3093,CCP-2003(oath),2015.5(unswornstatement)