HomeMy WebLinkAbout13 Annual Procurements and Contracts
ACTION ITEM #13Procurements and ContractsConsideration of Routine Annual Procurements and ContractsConsideration of Routine Annual December 8, 2018
Consideration of Annual Procurements and Contracts All other procurements•year procurements-Multi•rocured by other government agenciesP•Competitive procurements•Sole source•Types of
annual procurements•Procurements greater than $15,000 require Board approval•Reduces Cost•Efficient •Ensures compliance with District procurement policy•before the fiscal year beginsStaff
presents routine annual procurements to the board for approval •BACKGROUND / HISTORY Consideration of Annual Procurements and Contracts
Consideration of Annual other public agenciesaw allows for joint purchasing with the State and lState procurement •General Manager approval is required•Procure from lowest cost vendor
or most advantageous proposal•Staff obtains at least 3 quotes or solicits proposals•If less than $15,000•Board approval is required•advantageous proposalRecommends award to vendor with
the lowest responsive bid or most •Staff requests bids or proposals•If greater than $15,000•District’s Competitive Process: •BACKGROUND / HISTORY Consideration of Annual
NEW INFORMATION Added Pamela Hurt Associates for management consulting services•Added Aclara and Neptune for meter maintenance materials•Added Sierra Energy Professionals for residential
energy surveys•Changes to the list this year include•includes specialized software, hardware and unique servicesrocurements include 31 vendors for a total of $2,406,000 pSole source
•Sole source procurements (attachment 1)•Annual procurements for FY19•Consideration of Annual Procurements and ContractsConsideration of Annual Procurements and Contracts
NEW INFORMATION pecial services such as inspection services, traffic management, and S•Conservation program partnerships•Fuel supplies•ree/vegetation managementT•of $1,344,200 which
includevendors for a total 9xtensions include eontracts & contract cyear -Multi•$95,000 for specialized hardware and computer productsrocurements include 3 vendors for a total of pgency
aOther government •Competitively bid procurements (attachment 2)•Consideration of Annual Procurements and ContractsConsideration of Annual Procurements and Contracts
NEW INFORMATION to reduce administrative time and expense in FY19Changes to this list as compared to FY18 was electric and water materials •ggregate & asphalt materialsA•ower transformersP•ower
polesP•lectric switchgearE•vendors for a total of $1,629,000 include annual routine items such as Competitively bid procurements (lowest bid or most qualified) include 13 •attachment
3)–Con’trocurements (pbid Competitively •Consideration of Annual Procurements and ContractsConsideration of Annual Procurements and Contracts
FISCAL IMPACT Boardsafety, reliability, and compliance as previously presented to the Management which was increased in FY18 and FY19 to maintain FY19 budget with the exception of Tree
Trimming/Vegetation Funding for these procurements is included in the Board adopted •Consideration of Annual Procurements and ContractsConsideration of Annual Procurements and Contracts
RECOMMENDATION Attachments 1 through 3necessary to procure the products and services listed in General Manager to execute the required documents the Authorize 3.the vendors listed
in Attachments 1 through 3Authorize the routine annual procurements totaling $5,474,200 from 2.ProfessionalsDispense with competitive bidding process for Sierra Energy 1.Consideration
of Annual Procurements and ContractsConsideration of Annual Procurements and Contracts